Communication, Technology & Information Systems Committee

150 West Jefferson Street City of Joliet Joliet, IL 60432 Communication, Technology & Information Systems Committee Meeting Minutes - Pending Approval Committee Members Sherri Reardon Cesar Guerrero Bettye Gavin Wednesday, June 1, 2022 8:30 AM City Hall, East Council Chambers Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Councilwoman Sherri Reardon and Councilman Cesar Guerrero Absent Councilwoman Bettye Gavin APPROVAL OF MINUTES This was approved. Aye: Councilwoman Reardon and Councilman Guerrero Absent: Councilwoman Gavin TMP-3838 Attachments: CTIS Minutes 011222 CITIZENS TO BE HEARD ON AGENDA ITEMS None This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. Page 1 of 4 Communication, Technology & Information Meeting Minutes - Pending Approval June 1, 2022 Systems Committee PRINTER UPGRADE PROJECT Chris Sternal, IT Manager, stated that we are unable to replace the parts for our existing printers due to supply chain issues causing long delays in receiving the replacement parts needed. As a result, the Information Technology Department is looking at purchasing 35 new printers, leaving not printers in the fleet older than 4 years old. The city will be keeping 30 printers and purchasing 35 new ones totaling 65 printers. At this time, the city has 107 printers. Upgrading them would allow us to use secure print functionality. When you send a print job, the device holds it until you physically arrive to the printer then enter a secure code or swipe a badge that will enable the print job to come out. If a printer goes down, an employee's print job will enter into a print queue and the employee will be able to go to any printer and get their print job. The estimate project cost is $280,000. Due to the high cost, it will require a Request For Proposal. Sherri Reardon and Caesar Guerrero agree it is a necessary change that needs to be done. Page 2 of 4 Communication, Technology & Information Meeting Minutes - Pending Approval June 1, 2022 Systems Committee NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Physical Security in City Hall: David Braner, IT Director/CIO, discussed updating the physical security system in City Hall. We will be converting the old legacy system to Genetec. The cost is $130,000 and is a budgeted item. All employees will get new badges. The city will be using a role-based security model for physical access going forward. Cyber Security Insurance: David Braner, IT Director/CIO also stated that the city's cyber insurance premiums will be increasing to an estimated $50,000 per year. Mr. Braner stated that next year, we will be examining insurance options. GMIS Accreditation: Chris Sternal, IT Manager, stated that we are evaluating our whole Information Technology Department infrastructure from a policy standpoint and developing documentation . Mr. Sternal is also reviewing our security models. The department walked through a table top exercise and plans to do any one later in 2022. David Braner stated that we are working towards attaining a GMIS Accreditation to meet the 200 security policy controls that are outlined in the accreditation. Mr. Sternal stated that we are 40% through this journey and aims to have the accreditation attained by the end of 2022. We will be the first city in IL that would meeting this accreditation. This requires yearly renewals. Sherri Reardon asked how we maintain these controls since technology changes so rapidly. Chris Sternal stated that an annual review is required to maintain the GMIS Accreditation. Information Technology Department Employee Change: David Braner, IT Director/CIO, stated that the System Administrator, Darren Rych, has left employment at Joliet. We are currently searching for candidates. Police Department Fleet 3 Body Worn Camera Project: David Braner, IT Director/CIO, stated that the city is in week 4 of the Fleet 3 / Body Worn Camera Project. At this time, we have deployed 40 fleet 3 / body worn cameras to officers. The goal is to complete this roll out to 170 vehicles and all officers by October 2022. PUBLIC COMMENT None This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: ADJOURNMENT This meeting was adjourned. Page 3 of 4 Communication, Technology & Information Meeting Minutes - Pending Approval June 1, 2022 Systems Committee Aye: Councilwoman Reardon and Councilman Guerrero Absent: Councilwoman Gavin This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 4 of 4