Communication, Technology & Information Systems Committee

Regular Meeting

Joliet, IL · May 8, 2024

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Wednesday, May 8, 2024 8:30 AM City Hall, Conference Room 1 Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Communication, Technology & Information Meeting Minutes - Pending Approval May 8, 2024 Systems Committee Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Councilwoman Sherri Reardon, Councilman Cesar Cardenas and Councilwoman Suzanna Ibarra ALSO PRESENT: Christopher Sternal, CIO; Amanda Dite, Enterprise Application Services Manager; Jeffrey D'Aleo, Senior Network Engineer and Blaine Kline, Facilities Management Director. APPROVAL OF MINUTES A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas to approve the minutes of the April 3, 2024 CTIS Meeting. Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra TMP-7262 Attachments: CTIS - Minutes - 04032024 - Pending Approval CITIZENS TO BE HEARD ON AGENDA ITEMS None. AGENDA ITEMS Award of Contract to Sentinel Technologies, Inc for a Three Year TMP-7261 Agreement for Always Connected Technical Support (ACTS) in the Amount of $85,424.77 Attachments: Contract City Of Joliet( 02329) -Cisco ACTS 2024-25 renewal Hardware 3 year.pdf Contract City Of Joliet( 02329) -Cisco ACTS 2024-25 renewal Software 3 year.pdf Christopher Sternal, CIO, and Jeffrey D'Aleo, Senior Network Engineer, discussed the renewal of Always Connected Technical Supports (ACTS) through Sentinel Technologies, Inc. A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to recommend for approval Award of Contract to Sentinel Technologies, Inc for a Three Year Agreement for Always Connected Technical Support (ACTS). The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Page 1 of 3 Communication, Technology & Information Meeting Minutes - Pending Approval May 8, 2024 Systems Committee Amendment No. 1 to the Professional Services Agreement to TMP-7263 Great Pyrenees Technology, LLC for Database Administration and GIS Support in the Amount of $17,250.00 Attachments: Great-Pyrenees-Technology-L.L.C._Quote_2024-002.pdf Christopher Sternal, CIO, gave an overview of Database Administration and GIS Support agreement with Great Pyrenees Technology, LLC. A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to recommend for approval Amendment No. 1 to the Professional Services Agreement to Great Pyrenees Technology, LLC for Database Administration and GIS Support. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Award of Contract to Heartland Business Systems for Document TMP-7264 Scanning in the amount of $100,000.00 Christopher Sternal,CIO, gave a review of the Document Scanning project with Heartland Business Systems. A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to recommend for approval Award of Contract to Heartland Business Systems for Document Scanning. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Approve the professional services, purchase, and TMP-7284 installation of security cameras for Duly Health & Care Field to AMS Industries Inc. in the amount of $83,270.00 Blaine Kline, Facilities Management Director, Jeffrey D'Aleo, Senior Network Engineer and Christopher Sternal, CIO, all gave insight on the purchase and installation of security cameras for Duly Health & Care Field. A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas, to recommend for approval Award of Contract to AMS Industries, Inc. for the purchase and installation of security cameras for Duly Health & Care Field. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Page 2 of 3 Communication, Technology & Information Meeting Minutes - Pending Approval May 8, 2024 Systems Committee NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Councilwoman Reardon requested an update on the City Council Chambers Upgrade Project to which Christopher Sternal, CIO, discussed at length. PUBLIC COMMENT None. ADJOURNMENT A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas to adjourn. Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 3 of 3

Agenda

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Agenda - Final Wednesday, May 8, 2024 8:30 AM City Hall, Conference Room 1 Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Communication, Technology & Meeting Agenda - Final May 8, 2024 Information Systems Committee Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL APPROVAL OF MINUTES Approval of the Minutes for the Communication, Technology & TMP-7262 Information Systems Committee on April 3, 2024 Attachments: CTIS - Minutes - 04032024 - Pending Approval CITIZENS TO BE HEARD ON AGENDA ITEMS This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. AGENDA ITEMS Award of Contract to Sentinel Technologies, Inc for a Three Year TMP-7261 Agreement for Always Connected Technical Support (ACTS) in the Amount of $85,424.77 Attachments: Contract City Of Joliet( 02329) -Cisco ACTS 2024-25 renewal Hardware 3 year.pdf Contract City Of Joliet( 02329) -Cisco ACTS 2024-25 renewal Software 3 year.pdf Amendment No. 1 to the Professional Services Agreement to TMP-7263 Great Pyrenees Technology, LLC for Database Administration and GIS Support in the Amount of $17,250.00 Attachments: Great-Pyrenees-Technology-L.L.C._Quote_2024-002.pdf Award of Contract to Heartland Business Systems for Document TMP-7264 Scanning in the amount of $100,000.00 Approve the professional services, purchase, and installation of TMP-7284 security cameras for Duly Health & Care Field to AMS Industries Inc. in the amount of $83,270.00 NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Page 1 of 2 Communication, Technology & Meeting Agenda - Final May 8, 2024 Information Systems Committee PUBLIC COMMENT This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: ADJOURNMENT This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2