Communication, Technology & Information Systems Committee

Regular Meeting

Joliet, IL · August 7, 2024

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Wednesday, August 7, 2024 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Communication, Technology & Information Systems Committee Meeting Minutes - PendingAugust Approval 7, 2024 Page 1 of 1 Communication, Technology & Information Systems Committee Meeting Minutes - PendingAugust Approval 7, 2024 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Councilwoman Sherri Reardon, Councilman Cesar Cardenas and Councilwoman Suzanna Ibarra ALSO PRESENT: Christopher Sternal, CIO and Amanda Dite, Deputy Director of IT. APPROVAL OF MINUTES A motion was made by Councilman Cardenas, seconded by Councilwoman Ibarra to approve the minutes of the May 8, 2024 CTIS Meeting. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra TMP-7553 Attachments: CTIS - Minutes - 05082024 - Pending Approval.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS None. AGENDA ITEMS Award of Contract to DTS for VUEWorks Asset Management TMP-7554 Software Support and Hosting in the amount of $70,000.00 Attachments: 2024 Quote-City of Joliet.pdf Amanda Dite, Deputy Director of IT, gave an overview of the VUEWorks Asset Management Software Support and Hosting annual renewal. A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas to recommend for approval Award of Contract to DTS for VUEWorks Asset Management Software Support and Hosting in the amount of $70,000.00. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Page 1 of 2 Communication, Technology & Information Systems Committee Meeting Minutes - PendingAugust Approval 7, 2024 Award of Contract to Lenovo for TruScale Managed Storage Not TMP-7555 to Exceed $370,684.21 Attachments: Lenovo SAN Quote City of Joliet_2024-07-25 1.pdf TruScale Five Year Pricing with Annual Growth.pdf TruScale Managed Storage SOW.pdf SAN Hardware - One Time Fee.pdf Christopher Sternal, CIO, discussed the Lenovo TruScale Managed Storage, which is a comprehensive storage solution. A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Cardenas to recommend for approval Award of Contract to Lenovo for TruScale Managed Storage Not to Exceed $370,684.21. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Christopher Sternal, CIO, gave a briefing on the recent Crowdstrike incident. PUBLIC COMMENT None. ADJOURNMENT A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas to adjourn . The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2

Agenda

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Agenda - Final Wednesday, August 7, 2024 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Communication, Technology & Meeting Agenda - Final August 7, 2024 Information Systems Committee Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL APPROVAL OF MINUTES Approval of the Minutes for the Communication, Technology & TMP-7553 Information Systems Committee on May 8, 2024 Attachments: CTIS - Minutes - 05082024 - Pending Approval.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. AGENDA ITEMS Award of Contract to DTS for VUEWorks Asset Management TMP-7554 Software Support and Hosting in the amount of $70,000.00 Attachments: 2024 Quote-City of Joliet.pdf Award of Contract to Lenovo for TruScale Managed Storage Not to TMP-7555 Exceed $370,684.21 Attachments: Lenovo SAN Quote City of Joliet_2024-07-25 1.pdf TruScale Five Year Pricing with Annual Growth.pdf TruScale Managed Storage SOW.pdf SAN Hardware - One Time Fee.pdf NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION PUBLIC COMMENT This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: Page 1 of 2 Communication, Technology & Meeting Agenda - Final August 7, 2024 Information Systems Committee ADJOURNMENT This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2