Communication, Technology & Information Systems Committee

Regular Meeting

Joliet, IL · November 6, 2024

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Wednesday, November 6, 2024 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Communication, Technology & Information Systems Committee Meeting Minutes - Final November 6, 2024 Page 1 of 1 Communication, Technology & Information Systems Committee Meeting Minutes - Final November 6, 2024 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Councilwoman Sherri Reardon, Councilman Cesar Cardenas and Councilwoman Suzanna Ibarra ALSO PRESENT: Christopher Sternal, CIO and Amanda Dite, Deputy Director of IT. APPROVAL OF MINUTES A motion was made by Councilman Cardenas, seconded by Councilwoman Ibarra to approve the minutes of the August 7, 2024 CTIS Meeting. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra TMP-7744 Attachments: CTIS Minutes - 8-7-2024.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS None. AGENDA ITEMS Award of Contract to Avolve Software for ProjectDox Plan TMP-7745 Review Software Annual Renwal in the Amount of $35,400.00 Attachments: 2024ePlans Current Stats.pdf Avolve ProjectDox Renewal 2024.pdf Christopher Sternal, CIO, discussed the ProjectDox Software Renewal. A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas, to recommend for approval Award of Contract to Avolve Software for ProjectDox Plan Review Software Annual Renewal in the Amount of $35,400.00. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Page 1 of 3 Communication, Technology & Information Systems Committee Meeting Minutes - Final November 6, 2024 Award of Contract to CDWG for the 2024 Getac Replacement TMP-7761 Program for Public Safety in the Amount of $144,412.84. Attachments: PCLH821-GetacReplacement2024.pdf Christopher Sternal, CIO, gave a review on the 2024 Getac Replacement Program for Public Safety. A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas, to recommend for approval Award of Contract to CDWG for the 2024 Getac Replacement Program for Public Safety in the Amount of $144,412.84.. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra Award of Contract to Granicus for Public Meeting Management TMP-7845 Suite in the Amount of $69,885.54 Attachments: Granicus Q-385232 for Meeting Management.pdf Amanda Dite, Deputy Director of IT, gave an overview of the Granicus for Public Meeting Management Suite Renewal. A motion was made by Councilman Cardenas, seconded by Councilwoman Ibarra, to recommend for approval Award of Contract to Granicus for Public Meeting Management Suite in the Amount of $69,885.54. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Christopher Sternal, CIO, informed the Committee that the City Council Chambers Audio/Visual System Upgrade Project has been completed. PUBLIC COMMENT None. ADJOURNMENT A motion was made by Councilwoman Ibarra, seconded by Councilman Cardenas to adjourn .. The motion carried by the following vote: Page 2 of 3 Communication, Technology & Information Systems Committee Meeting Minutes - Final November 6, 2024 Aye: Councilwoman Reardon, Councilman Cardenas and Councilwoman Ibarra This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact The City Clerk Office, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 3 of 3

Agenda

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Agenda - Final Wednesday, November 6, 2024 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilwoman Suzanna Ibarra Communication, Technology & Meeting Agenda - Final November 6, 2024 Information Systems Committee Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL APPROVAL OF MINUTES Approval of the Minutes for the Communication, Technology & TMP-7744 Information Systems Committee on August 7, 2024 Attachments: CTIS Minutes - 8-7-2024.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. AGENDA ITEMS Award of Contract to Avolve Software for ProjectDox Plan Review TMP-7745 Software Annual Renwal in the Amount of $35,400.00 Attachments: 2024ePlans Current Stats.pdf Avolve ProjectDox Renewal 2024.pdf Award of Contract to CDWG for the 2024 Getac Replacement TMP-7761 Program for Public Safety in the Amount of $144,412.84. Attachments: PCLH821-GetacReplacement2024.pdf Award of Contract to Granicus for Public Meeting Management TMP-7845 Suite in the Amount of $69,885.54 Attachments: Granicus Q-385232 for Meeting Management.pdf NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION PUBLIC COMMENT This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. Page 1 of 2 Communication, Technology & Meeting Agenda - Final November 6, 2024 Information Systems Committee CLOSED SESSION to discuss the following subjects: ADJOURNMENT This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact The City Clerk Office, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2