Communication, Technology & Information Systems Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Wednesday, October 1, 2025 8:30 AM City Hall, Executive Conference Room Communication, Technology & Information Systems Committee Committee Members Councilwoman Sherri Reardon, Chairperson Councilman Cesar Cardenas Councilman Juan Moreno Communication, Technology & Information Systems Committee Meeting Minutes - Pending October Approval 1, 2025 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Councilwoman Sherri Reardon, Councilman Cesar Cardenas and Councilman Juan Moreno ALSO PRESENT: Christopher Sternal, CIO, Amanda Dite, Deputy Director of IT, Jeffrey Price, Fleet Service Director, Rosemaria DiBenedetto, Media Engagement & Communications Director, Jeffrey D'Aleo, Senior Network Engineer, Jessica Frankowski, Systems Development Coordinator, Michael DiGiannantonio, GIS Coordinator and Joseph Nordman, Deputy Director of Operations for Public Works. APPROVAL OF MINUTES TMP-9048 Attachments: MeetingMinutes Aug 6 2025.pdf A motion was made by Councilman Cesar Cardenas, seconded by Councilman Juan Moreno to approve. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno CITIZENS TO BE HEARD ON AGENDA ITEMS None. AGENDA ITEMS Award of Contract to Avolve Software for ProjectDox SaaS TMP-8955 Renewal in the amount of $41,400.00 Attachments: ProjectDoxQuote_Joliet SaaS Renewal.pdf ProjectDox at a Glance.pdf Amanda Dite, Deputy Director of IT, discussed the ProjectDox SaaS renewal. A motion was made by Councilman Cesar Cardenas, seconded by Councilman Juan Moreno to recommend for approval Award of Contract to Avolve Software for ProjectDox SaaS Renewal in the Amount of $41,400.00. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno Page 1 of 3 Communication, Technology & Information Systems Committee Meeting Minutes - Pending October Approval 1, 2025 Award of Contract to Heartland Business Systems for the TMP-8956 Implementation of Cisco Identity Services Engine (ISE) and Three Years of ISE Subscription and Support Attachments: ISE.pdf Christopher Sternal, CIO, reviewed Cisco Identity Services Engine (ISE) with Heartland Business Systems. A motion was made by Councilman Cesar Cardenas, seconded by Councilman Juan Moreno to recommend for approval Award of Contract to Heartland Business Systems for the Implementation of Cisco Identity Services Engine (ISE) and Three Years of ISE Subscription and Support. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno Award of Contract to Heartland Business Systems for 2025/2026 TMP-8957 Document Scanning Services in the Amount of $100,000.00 Attachments: Heartland Back Scan per Item Quote 2025.pdf Amanda Dite, Deputy Director of IT, reviewed Document Scanning Services with Heartland Business Systems. A motion was made by Councilman Juan Moreno, seconded by Councilman Cesar Cardenas to recommend for approval Award of Contract to Heartland Business Systems for 2025/2026 Document Scanning Services in the Amount of $100,000.00. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno Award of Contract to RTA for the Purchase of Fleet360 Fleet TMP-8958 Management Software and Implementation Services in the Amount of $75,776.72 Attachments: RTA Agreement Master 2025.docx RTA Quote.pdf Christopher Sternal, CIO, reviewed Fleet360 Fleet Management Software and Implementation Services with RTA. A motion was made by Councilman Juan Moreno, seconded by Councilman Cesar Cardenas to recommend for approval Award of Contract to RTA for the Purchase of Fleet360 Fleet Management Software and Implementation Services in the Amount of $75,776.72. The motion carried by the following vote: Page 2 of 3 Communication, Technology & Information Systems Committee Meeting Minutes - Pending October Approval 1, 2025 Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno Award of Contract to VertiGIS North America for VertiGIS Studio TMP-8959 Enterprise Edition for a Three Year ELA Agreement in the amount of $109,440.00 Attachments: VertiGIS SMC ELA_City of Joliet_20250826.pdf Christopher Sternal, CIO, reviewed VertiGIS Studio Enterprise Edition with VertiGIS North America. A motion was made by Councilman Juan Moreno, seconded by Councilman Cesar Cardenas to recommend for approval Award of Contract to VertiGIS North America for VertiGIS Studio Enterprise Edition for a Three Year ELA Agreement in the amount of $109,440.00. The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Councilman Cesar Cardenas inquired about the City's monthly subscription fees. PUBLIC COMMENT None. ADJOURNMENT A motion was made by Councilman Cardenas, seconded by Councilman Moreno to adjourn . The motion carried by the following vote: Aye: Councilwoman Reardon, Councilman Cardenas and Councilman Moreno This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact The City Clerk Office, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 3 of 3