Finance Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Tuesday, September 15, 2020 5:30 PM City Hall, Council Chambers Finance Committee Committee Members Michael F. Turk Pat Mudron Sherri Reardon Finance Committee Meeting Minutes - Final September 15, 2020 Page 1 of 1 Finance Committee Meeting Minutes - Final September 15, 2020 The Governor’s Office and the Illinois Department of Public Health activated the mitigation plan for Region 7, effective August 26, 2020. Region 7 includes Will and Kankakee counties. The new Region 7 mitigation plan limits in-person meetings to 25 people or 25% of overall room capacity (whichever is less). Council Chambers allows for 13 members of the public while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL ALSO PRESENT: Director of Finance James Ghedotte, Director of Human Resources Kathy Franson, Wermer Rogers Doran & Ruzon LLC Partner David M. Meyer, Rialto Square Theater Chairman of the Board Bob Filotto, Rialto Square Theater Executive Director Valerie Devine, and Joliet Herald-News Regional Reporter Bob Okon Present Michael F. Turk, Pat Mudron and Sherri Reardon APPROVAL OF MINUTES Motion to approve the minutes of the September 15, 2020 Finance Committee Meeting was made by Councilwoman Sherri Reardon. Motion seconded by Councilman Pat Mudron. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0435 Attachments: August2020_Draft_Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS None. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. Page 1 of 3 Finance Committee Meeting Minutes - Final September 15, 2020 AUTHORIZATION TO APPROVE THE PROPOSED RENEWAL OF WORKERS' COMPENSATION BROKER Director of Human Resources Kathy Fransen reviewed the Authorization to Approve the Proposed Renewal of Workers' Compensation Broker. Brief discussion held. Motion to recommend to full Council the Proposed Renewal of Workers’ Compensation Broker was made by Councilman Pat Mudron. Motion seconded by Councilwoman Sherri Reardon. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0436 Attachments: September_2020_Authorization_to_Approve_the_Proposed_ Renewal_of_Workers_Compensation_Broker RECEIPT OF THE 2019 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Wermer Rogers Doran & Ruzon LLC Partner David M. Meyer reviewed the 2019 Comprehensive Annual Financial Report (CAFR). Brief discussion held. Motion to recommend to full Council the 2019 CAFR was made by Councilwoman Sherri Reardon. Motion seconded by Councilman Pat Mudron. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0437 Attachments: September_2020_City_of_Joliet_2019_CAFR TMP-0438 Attachments: September_2020_Receipt_of_the_2019_Comprehensive_An nual_Financial_Report_CAFR MONTHLY FINANCIAL REPORT Director of Finance James Ghedotte reviewed the Monthly Financial Report. Motion to approve the Monthly Financial Report was made by Councilwoman Sherri Reardon . Motion seconded by Councilman Pat Mudron. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0439 Attachments: August_2020_Financial_Report TEMPORARY DEPARTMENTAL VACANCIES No discussion held. Page 2 of 3 Finance Committee Meeting Minutes - Final September 15, 2020 TMP-0440 Attachments: September_2020_Temporary_Departmental_Vacancies INVOICES PAID REPORT Mr. Ghedotte briefly reviewed the Invoices Paid Report. Motion to approve the Invoices Paid Report was made by Councilwoman Sherri Reardon. Motion seconded by Councilman Pat Mudron. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0414 Attachments: 2020-08 Invoices Paid NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Rialto Square Theater Chairman of the Board Robert Filotto and Executive Director Valerie Devine presented a brief financial update to the Committee Members requesting that the City cover auditing costs. Discussion held. Motion to continue matter to the October 20th Finance Committee Meeting was made by Councilman Pat Mudron. Motion seconded by Sherri Reardon. The motion carried by the following vote: Aye: Turk, Mudron and Reardon PUBLIC COMMENT None. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CLOSED SESSION - If required; to discuss personnel, collective bargaining, land acquisition or conveyance and pending or threatened litigation after which the meeting will be adjourned. ADJOURNMENT Motion to adjourn was made by Councilman Pat Mudron. Motion seconded by Councilwoman Sherri Reardon. The motion carried by the following vote: Aye: Turk, Mudron and Reardon Page 3 of 3