Finance Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Tuesday, November 17, 2020 5:30 PM City Hall, Council Chambers Finance Committee Committee Members Michael F. Turk Pat Mudron Sherri Reardon Finance Committee Meeting Minutes - Pending Approval November 17, 2020 Page 1 of 1 Finance Committee Meeting Minutes - Pending Approval November 17, 2020 The Governor’s Office and the Illinois Department of Public Health activated a Tier 2 mitigation plan for Region 7 (Will and Kankakee Counties), Region 8 (DuPage and Kane Counties) and Region 5 (Southern Illinois), effective Wednesday, November 11, 2020. The new mitigation plan limits in-person meetings to 10 people. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Councilman Michael Turk present virtually. ALSO PRESENT: Director of Finance James Ghedotte, Human Resources Benefits/Risk Manager Armando De Avila, Community Development Planner and Staff Liaison for the Historic Preservation Commission Jayne Bernhard and John Armington Present Michael F. Turk, Pat Mudron and Sherri Reardon APPROVAL OF MINUTES A motion was made by Michael F. Turk, seconded by Pat Mudron, to approve the minutes of the October 20, 2020 meeting. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0657 Attachments: October2020_Draft_Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS None. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. This section is for anyone wanting to speak regarding items listed on the agenda, except for items listed under Public Hearing. Anyone speaking on an agenda item is entitled to speak for a maximum of 4 minutes. It is not a question and answer period and staff and the Finance Committee do not generally respond to public comments. Please note speakers who engage in conduct injurious to the harmony of the Finance Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. Page 1 of 3 Finance Committee Meeting Minutes - Pending Approval November 17, 2020 REQUEST FOR AUTHORIZATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR DEVELOPMENT OF A HISTORIC DESIGN GUIDELINES MANUAL Community Development Planner and Staff Liaison for the Historic Preservation Commission Jayne Bernhard reviewed the request for authorization to approve a professional services agreement for development of a historic design guidelines manual. Brief discussion held. A motion was made by Pat Mudron, seconded by Michael F. Turk, to recommend for approval to full Countcil the Request for Authorization to Approve a Professional Services Agreement. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0652 Attachments: November_2020Request_for_Authorization_to_Approve_Pro fessional_Services_Agreement_for_Development_Histoic_D esign Guidelines Manual MONTHLY FINANCIAL REPORT Director of Finance James Ghedotte reviewed the Monthly Financial Report. Discussion held. Director of Finance James Ghedotte reviewed the monthly financial report. Discussion held. A motion was made by Pat Mudron, seconded by Michael F. Turk, to recommend for approval to full Council the Monthly Financial Report. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0653 Attachments: October_2020_Financial_Report PERSONNEL SUMMARY Human Resources Benefits/Risk Manager Armando De Avila briefly reviewed the personnel summary. Brief discussion held. TMP-0654 Attachments: 2020_November_Personnel_Summary TRAVEL EXPENSE REPORT Mr. Ghedotte briefly reviewed the travel expense report. Brief discussion held. TMP-0655 Attachments: Travel 10-2020 COUNCIL Page 2 of 3 Finance Committee Meeting Minutes - Pending Approval November 17, 2020 INVOICES PAID REPORT Mr. Ghedotte briefly reviewed the invoices paid report. TMP-0656 Attachments: 2020-10 Invoices Paid NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Mr. Ghedotte reviewed brief financial matters. Brief discussion held. PUBLIC COMMENT None. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. This section is for anyone wanting to speak regarding items listed on the agenda, except for items listed under Public Hearing. Anyone speaking on an agenda item is entitled to speak for a maximum of 4 minutes. It is not a question and answer period and staff and the Finance Committee do not generally respond to public comments. Please note speakers who engage in conduct injurious to the harmony of the Finance Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION - If required; to discuss personnel, collective bargaining, land acquisition or conveyance and pending or threatened litigation after which the meeting will be adjourned. None. ADJOURNMENT A motion was made by Michael F. Turk, seconded by Pat Mudron, to adjourn. The motion carried by the following vote: Aye: Turk, Mudron and Reardon This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 3 of 3