Finance Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Tuesday, January 19, 2021 5:30 PM City Hall, Countil Chambers Finance Committee Committee Members Michael F. Turk Pat Mudron Sherri Reardon Finance Committee Meeting Minutes - Final January 19, 2021 Page 1 of 1 Finance Committee Meeting Minutes - Final January 19, 2021 The Governor’s Office and the Illinois Department of Public Health activated a Tier 3 mitigation plan for all regions of the State of Illinois, effective Friday, November 20, 2020. In an effort to support these mitigation measures, the City of Joliet is limiting in person attendance in the council chambers to 10 people. During meetings, groups of 10 people will be staged in various locations within city hall. These groups will wait in areas with a live feed to the meeting until the Citizens to Be Heard on Agenda items section, the Public Hearing has commenced or the Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov OR register “To Be Called To Speak”. Details can be found on the Joliet.gov “ Public Comments” web page. ROLL CALL ALSO PRESENT: Director of Finance James Ghedotte, Director of Human Resources Kathy Franson and Joliet Herald-News Regional Reporter Bob Okon. Present Michael F. Turk, Pat Mudron and Sherri Reardon APPROVAL OF MINUTES A motion was made by Pat Mudron, seconded by Sherri Reardon, to approve the November 2020 and December 2020 Finance Committee Meeting Minutes. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0832 Attachments: November2020_Draft Minutes TMP-0833 Attachments: December2020_Draft_Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS None. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. This section is for anyone wanting to speak regarding items listed on the agenda, except for items listed under Public Hearing. Anyone speaking on an agenda item is entitled to speak for a maximum of 4 minutes. It is not a question and answer period and staff and the Finance Committee do not generally respond to public comments. Please note speakers who engage in conduct injurious to the harmony of the Finance Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. Page 1 of 4 Finance Committee Meeting Minutes - Final January 19, 2021 APPROVAL OF PAYMENTS FOR EMERGENCY REPAIR FOR THE CITY OWNED BUILDING AT 141 EAST JEFFERSON STREET Councilman Mudron posed a question. Mr. Ghedotte answered and gave a brief review of the Emergency Repair for the City Owned Building at 141 East Jefferson Street. Brief discussion held. A motion was made by Sherri Reardon, seconded by Pat Mudron, to recommend to full Council the Approval of Payments for Emergency Repair for the City Owned Building at 141 East Jefferson Street. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0826 Attachments: January2021_Payments for Repair 141 East Jefferson Street January2021_Exhibit A BeforeAfter Photos January2021_Exhibit B Proposal January2021_Exhibit C Scope of Work for Demolition January2021_Exhibit D Payment Invoice for Architectural Design January2021_Exhibit E Invoice for Demolition January2021_Exhibit F Invoice for Repair January2021_Exhibit G Payment Breakdown RESOLUTION TO APPROVE CASH PAYMENTS IN LIEU OF OR RELATED TO HEALTHCARE BENEFITS Director of Human Resources Kathy Franson reviewed the Resolution to Approve Cash Payments in Lieu of or Related to Healthcare Benefits. Brief discussion held. A motion was made by Sherri Reardon, seconded by Pat Mudron, to recommend to full Council the Resolution to Approve Cash Payments in Lieu of or Related to Healthcare Benefits. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0827 Attachments: January2021_Resolution to Approve Cash Payments in Lieu of or Related to Healthcare Benefits MONTHLY FINANCIAL REPORT Mr. Ghedotte briefly reviewed the Monthly Financial Report. Brief discussion held. A motion was made by Sherri Reardon, seconded by Pat Mudron, to approve the Monthly Financial Report. The motion carried by the following vote: Aye: Turk, Mudron and Reardon Page 2 of 4 Finance Committee Meeting Minutes - Final January 19, 2021 TMP-0828 Attachments: 2020-12 Monthly Financial Report PERSONNEL SUMMARY Ms. Franson briefly reviewed the Personnel Summary. A motion was made by Pat Mudron, seconded by Sherri Reardon, to approve the Personnel Summary. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0829 Attachments: January2021_Personnel Summary TRAVEL EXPENSE REPORT Mr. Ghedotte briefly reviewed the Travel Expense Report. A motion was made by Sherri Reardon, seconded by Pat Mudron, to approve the Travel Report. The motion carried by the following vote: Aye: Turk, Mudron and Reardon TMP-0830 Attachments: Travel 12-2020 council INVOICES PAID REPORT Mr. Ghedotte briefly reviewed the Invoices Paid Report. Brief discussion held. TMP-0831 Attachments: 2020-12 Invoices Paid NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Mr. Ghedotte reviewed brief financial matters regarding the baseball stadium. City Clerk Christa Desiderio made a brief appearance to clarify a City Council Meeting agena item regarding the same topic. PUBLIC COMMENT None. Page 3 of 4 Finance Committee Meeting Minutes - Final January 19, 2021 NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. This section is for anyone wanting to speak regarding items listed on the agenda, except for items listed under Public Hearing. Anyone speaking on an agenda item is entitled to speak for a maximum of 4 minutes. It is not a question and answer period and staff and the Finance Committee do not generally respond to public comments. Please note speakers who engage in conduct injurious to the harmony of the Finance Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION - If required; to discuss personnel, collective bargaining, land acquisition or conveyance and pending or threatened litigation after which the meeting will be adjourned. None. ADJOURNMENT A motion was made by Sherri Reardon, seconded by Pat Mudron, to adjourn. The motion carried by the following vote: Aye: Turk, Mudron and Reardon This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 4 of 4