Finance Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Tuesday, May 21, 2024 5:30 PM City Hall, Council Chambers Finance Committee Committee Members Councilman Pat Mudron, Chairperson Councilman Larry E.Hug Councilwoman Sherri Reardon Finance Committee Meeting Minutes - Pending Approval May 21, 2024 Page 1 of 1 Finance Committee Meeting Minutes - Pending Approval May 21, 2024 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present Councilman Pat Mudron, Councilman Larry E. Hug and Sherri Reardon ALSO PRESENT: Kevin Sing - Director of Finance, Armando De Avila - Risk Management, Michael Nolan and Steve Jamnik - of Busey Bank, and Zach Johnston and Luis Ayala of Tri-County Auto Theft . APPROVAL OF MINUTES: TMP-7225 Attachments: April 2024 Minutes A motion was made by Councilman Larry E. Hug, seconded by Councilman Pat Mudron, to approve the Minutes for April 16, 2024. The motion carried by the following vote: Aye: Councilman Mudron, Councilman Hug and Reardon CITIZENS TO BE HEARD ON AGENDA ITEMS: None. AGENDA ITEMS: Ordinance Adopting an Elected and Appointed Officials and TMP-7290 Employees Travel Expense Policy Attachments: Travel Policy Ordinance 5.21.24 Travel Policy 5.2024 Kevin Sing, Director of Finance - presented TMP-7290 regarding the Ordinance Adopting an Elected and Appointed Officials and Employee Travel Expense Policy. A brief discussion was held. Ordinance of the City of Joliet, Illinois, Providing for the TMP-7341 Redemption of a Portion of the City’s General Obligation Bonds, Series 2020B and the Abatement of a Portion of the Taxes Levied for the Payment thereof Attachments: Ordinance Redemption and Tax Abatement 2020B Mr. Sing - presented TMP-7341, regarding the Ordinance of the City of Joliet, providing for the Redemption of a portion for the City's General Obligation Bonds Series 2020B, and the Abatement of a portion of the Taxes Levied for the Page 1 of 3 Finance Committee Meeting Minutes - Pending Approval May 21, 2024 payment thereof. A brief discussion was held. Resolution Declaring Property of the City of Joliet as Surplus TMP-7347 Attachments: Surplus Resolution Mr. Sing - presented TMP-7347, Resolution Declaring Property of the City of Joliet as Surplus. A brief discussion was held. TMP-7342 Attachments: E Lockbox Mr. Sing, presented TMP-7342 regarding Electronic Lockbox for payments for bill pay, with hopes to eliminate credit card and current lockbox payments. A brief discussion was held. TMP-7349 Attachments: 05-21-24 Deputy CD, PD to Finance Mr. Sing, presented TMP-7349, regarding Position Vacancies throughout the City of Joliet, with comments from Armando De Avila, Risk Management. A brief discussion was held. A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Larry E. Hug, to approve TMP-7290, TMP-7341, TMP-7347, TMP-7342 and TMP-7349. The motion was carried by the following vote: Aye: Councilman Mudron, Councilman Hug and Reardon REPORTS: TMP-7226 Attachments: April 2024 Monthly Financial Report 2024-04 Exceptions Mr. Sing gave a brief overview on TMP-7226 for the Monthly Financial Report, April 2024 Invoice Exceptions and the Quarterly Report for the Railto Square Theatre. A brief discussion was held. TMP-7227 Attachments: Travel 04.24 Mr. Sing gave a brief overview on TMP-7227 for the April 2024 Travel Expense Report. A brief discussion was held. Page 2 of 3 Finance Committee Meeting Minutes - Pending Approval May 21, 2024 TMP-7228 Attachments: Personnel Summary Report - May 2024 Armando De Avila, Risk Management - gave an overview on TMP-7228 regarding the May 2024 Personnel Summary Report regarding positions currently open within the City of Joliet and the Local 440 Union. A Brief discussion was held. A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Larry E. Hug, to approve TMP-7226, TMP-7227, TMP-7228. The motion was carried by the following vote: Aye: Councilman Mudron, Councilman Hug and Reardon NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION: None. PUBLIC COMMENTS: None. ADJOURNMENT: A motion was made by Sherri Reardon, seconded by Councilman Larry E. Hug, to adjourn. The motion carried by the following vote: Aye: Councilman Mudron, Councilman Hug and Reardon This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 3 of 3