Finance Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Tuesday, August 20, 2024 5:30 PM City Hall, Council Chambers Finance Committee Committee Members Councilman Pat Mudron, Chairperson Councilman Larry E.Hug Councilwoman Sherri Reardon Finance Committee Meeting Minutes - Pending Approval August 20, 2024 Page 1 of 1 Finance Committee Meeting Minutes - Pending Approval August 20, 2024 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present Councilman Pat Mudron, Councilman Larry E. Hug and Councilwoman Sherri Reardon ALSO PRESENT: Kevin Sing - Director of Finance, and Armando De Avila - Risk Management APPROVAL OF MINUTES: Attachments: July 2024 Minutes A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Pat Mudron, to approve the Minutes for July 16, 2024. The motion carried by the following vote: Aye: Councilman Mudron and Councilwoman Reardon Abstain: Councilman Hug CITIZENS TO BE HEARD ON AGENDA ITEMS: None. AGENDA ITEMS: Resolution to Authorize a TIF Development Agreement with 311 TMP-7629 Ottawa Building LLC for the Renovation of 311 N. Ottawa Street Attachments: 20240815 311 N. Ottawa Resolution 20240815 311 N. Ottawa Agreement 20240815 311 N. Ottawa Developer Statement TMP-7629 item, has been removed from Finance Committee as an Agenda item for this date. No further discussion was held. Authorization to Approve the Proposed Renewal of Claims TMP-7597 Administrator Attachments: Renewal of Claims Administrator City of Joliet Cost_and_Terms_Document 2024 Armando De Avila - Risk Management, presented TMP-7597 regarding the Authorization to Approve the Proposed Renewal of Claims Adjustor. A brief discussion was held. Page 1 of 4 Finance Committee Meeting Minutes - Pending Approval August 20, 2024 Award of Contract for the Authorization for Comprehensive TMP-7630 Benefit Consulting/Broker Services to Gallagher Benefit Services in the amount of $76,000 Attachments: Renewal Gallagher Benefit Services Mr. De Avila presented TMP-7630, regarding the Award of Contract for the Authorization for Comprehensive Benefit Consulting/Broker Services to Gallagher Benefit Services in the amount of $76,000. A brief discussion was held. Ordinance Amending the 2024 Annual Budget for the City of TMP-7633 Joliet Attachments: Budget Amending Ordinance 2024 Kevin Sing - Director of Finance, presented TMP- 7633 regarding the Ordinance Amending the 2024 Annual Budget for the City of Joliet. A brief discussion was held. Resolution Authorizing Certain Employees for the City of Joliet to TMP-7634 sign Checks, Vouchers and Warrants to the Disbursement of City Funds Attachments: Signor Resolution Mr. Sing presented TMP-7634, the Resolution Authorizing Certain Employees for the City of Joliet to sign Checks, Vouchers and Warrants to the Disbursement of City Funds. No further discussion was held. Resolution Authorizing the City Manager to Accept Grant Funds TMP-7639 Under Title XX of the Social Security Act Attachments: Title XX Resolution TXX25 Award Contract 8.13.24 Mr. Sing presented TMP-7639, for the Resolution Authorizing the City Manager to Accept Grant Funds under Title XX of the Social Security Act. A brief discussion for clarity was held. A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Larry E. Hug, to approve TMP files: 7597, 7630, 7633, 7634 and 7639, to go before full council for Page 2 of 4 Finance Committee Meeting Minutes - Pending Approval August 20, 2024 approval. The motion carried by the following vote: Aye: Councilman Mudron, Councilman Hug and Councilwoman Reardon REPORTS: TMP-7586 Attachments: July 2024 Monthly Financial Report 2024-07 Invoice Exceptions Mr. Sing gave an overview of TMP- 7586 for the Monthly Financial Report, Invoice Exceptions and the Quarterly Report for the Railto Square Theatre. A brief discussion was held. A motion was made by Councilman Larry E. Hug, seconded by Councilwoman Sherri Reardon, to approve TMP-7586, for the Monthly Financial Report. The motion carried by the following vote: Aye: Councilman Mudron, Councilman Hug and Councilwoman Reardon TMP-7587 Attachments: Travel 07.24 Mr. Sing briefly discussed TMP-7587 for the Travel Expense Report. A motion was made by Councilman Larry E. Hug, seconded by Councilwoman Sherri Reardon, to approve TMP-7587, for the Travel Expense Report. The motion carried by the following vote: Aye: Councilman Mudron, Councilman Hug and Councilwoman Reardon TMP-7588 Attachments: Personnel Summary Report - August 2024 Mr. De Avila presented TMP- 7588 regarding the August Personnel Summary Report, regarding employment positions currently open within the City of Joliet and the Local 440 Union. A brief discussion was held. A motion was made by Councilman Larry E. Hug, seconded by Councilwoman Sherri Reardon, to approve TMP-7588, for the Personnel Summary Report. The motion carried by the following vote: Page 3 of 4 Finance Committee Meeting Minutes - Pending Approval August 20, 2024 Aye: Councilman Mudron, Councilman Hug and Councilwoman Reardon NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION: Mr. Sing briefly discussed the timeline on the update of the proposed budget, due to the incoming new city clerk. PUBLIC COMMENTS: None. ADJOURNMENT: A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Larry E. Hug, to adjourn. The motion carried by the following vote: Aye: Councilman Mudron, Councilman Hug and Councilwoman Reardon This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 4 of 4