Legislative Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Thursday, August 29, 2024 4:30 PM City Hall, Council Chambers Legislative Committee Committee Members Councilwoman Jan Hallums Quillman, Chairperson Councilman Joe Clement Councilman Cesar Guerrero Legislative Committee Meeting Minutes - Pending Approval August 29, 2024 Page 1 of 1 Legislative Committee Meeting Minutes - Pending Approval August 29, 2024 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Councilman Joe Clement and Councilwoman Jan Hallums Quillman Absent Councilman Cesar Guerrero ALSO PRESENT: Interim Corporation Counsel Todd Lenzie and Media Engagement & Communications Director Rosemaria DiBenedetto In response to Councilwoman Quillman’s questions, there was a brief discussion about excused and unexcused meeting absences. CITIZENS TO BE HEARD ON AGENDA ITEMS None AGENDA ITEMS Vote to Discontinue the Publication of the City Newsletter TMP-7677 through the Services of Liberty Creative Solutions Attachments: Bid_Contract - Awarded - 2024-2025 Newsletter Design Print and Delivery - 83065.pdf At the request of Councilwoman Quillman and Councilman Clement, Media Engagement & Communications Director Rosemaria DiBenedetto briefly discussed the cost savings of discontinuing the publication of the City newsletter through Liberty Creative Solutions, a proposed monthly insert in the water bill, and continued print material for the senior population. At the request of Councilwoman Quillman, Ms. DiBenedetto described the cost of the contract, the cost per newsletter, and the vote requirement in order to discontinue the contract. Interim Corporation Counsel Todd Lenzie read Contract Provision 4.2 into the record and explained the item was on the City Council consent agenda with no resolution required. In response to Councilwoman Quillman’s questions, there was a brief discussion about the contract's termination, the notification deadline to inform Liberty Creative Solutions, and the fall newsletter publication deadline. Councilman Clement highlighted he was in favor of saving taxpayers’ dollars. A brief discussion was held regarding the new electronic newsletter. Councilwoman Quillman explained the new newsletter was a work in progress and briefly discussed the water bill insert of up-to-date monthly events. Councilman Clement described the most important thing was saving taxpayers’ Page 1 of 2 Legislative Committee Meeting Minutes - Pending Approval August 29, 2024 dollars. Councilwoman Quillman highlighted the high cost of the current newsletter. A motion was made by Councilman Joe Clement, seconded by Councilwoman Jan Hallums Quillman, to approve Vote to Discontinue the Publication of the City Newsletter through the Services of Liberty Creative Solutions. The motion carried by the following vote: Aye: Councilman Clement and Councilwoman Hallums Quillman Absent: Councilman Guerrero NEW OR OLD BUSINESS - NOT FOR FINAL ACTION OR RECOMMENDATION None PUBLIC COMMENT None ADJOURNMENT A motion was made by Councilman Joe Clement, seconded by Councilwoman Jan Hallums Quillman, to approve adjournment. The motion carried by the following vote: Aye: Councilman Clement and Councilwoman Hallums Quillman Absent: Councilman Guerrero This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact The City Clerk Office, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 2 of 2