Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, August 31, 2020 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILMAN PAT MUDRON (7/1/2020 to 9/30/2020) COUNCILMAN DON "DUCK" DICKINSON COUNCILWOMAN BETTYE GAVIN COUNCILMAN LARRY E. HUG COUNCILMAN TERRY MORRIS COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON COUNCILMAN MICHAEL F. TURK Interim City Manager - James D. Hock, Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final August 31, 2020 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final August 31, 2020 The Governor’s Office and the Illinois Department of Public Health activated the mitigation plan for Region 7, effective August 26, 2020. Region 7 includes Will and Kankakee counties. The new Region 7 mitigation plan limits in-person meetings to 25 people or 25% of overall room capacity (whichever is less). Council Chambers allows for 13 members of the public while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Robert O'Dekirk, Councilman Don "Duck" Dickinson, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Absent: Councilman Pat Mudron PRESENTATION: Overview of the City's NPDES Storm Water Quality Program - Greg Ruddy, Public Works Administrator Greg Ruddy, Public Works Administrator, introduced Dan Bounds with Baxter and Woodman who gave an overview of the City's Stormwater Quality Program and its rules and regulations. Councilman Mudron entered the meeting at approximately 5:32 p.m. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. There were no citizens to be heard on agenda items. COUNCIL COMMITTEE REPORTS: Economic Development Page 1 of 6 Pre-Council Meeting Meeting Minutes - Final August 31, 2020 Public Safety Public Service CONSENT AGENDA: Approval of Minutes: Council Meeting - August 4, 2020 Pre-Council Meeting - August 17, 2020 Council Meeting - August 18, 2020 Attachments: 8-4-20 Minutes 8-17-20 Minutes 8-18-20 Minutes Ordinances Regarding the Annexation and Zoning of Certain 452-20 Parcels, in Partial Fulfillment of the Pre-Annexation Agreement with East Gate Logistics Park Chicago, LLC. Attachments: Ordinance Ord - Zoning Exhibit A Approver Report The City Manager stated this item will be pulled from the agenda and brought back to the first meeting in October. LICENSES AND PERMIT APPLICATIONS: Application for a Drive-Thru Permit for a Starbucks 454-20 Restaurant at 1550 N. Larkin Avenue Unit C Attachments: Drive-thru Submittal 8 19 20 Starbucks 1550 Larkin Drive Thru Plan - Map Approver Report The Interim City Manager gave a brief overview of this Council Memo. PUBLIC HEARINGS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. ORDINANCES AND RESOLUTIONS: RESOLUTIONS: Resolution Accepting an Ingress/Egress Easement for 403 456-20 Manhattan Road for the Richards Street Lift Station Replacement and Sanitary Sewer Improvements Project Page 2 of 6 Pre-Council Meeting Meeting Minutes - Final August 31, 2020 Attachments: Resolution 403 Manhattan Rd Ingress-Egress Easement Exhibit A.pdf Exhibit B.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Requesting Authorization to enter into a Regular 457-20 2020 Justice Assistance Grant Intergovernmental Agreement between the City of Joliet and Will County Attachments: Resolution Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Authorizing Execution of a Third Amendment to 458-20 Joliet Union Station Lease Agreement with MyGrain Brewing Company, LLC Attachments: Resolution EXHIBIT A - Second Amendment to Union Station Lease Agreement Third Amendment to Lease Agreement with MyGrain Brewing Co. Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving an Amendment to the 459-20 Communications Site Lease with T-Mobile Attachments: Resolution 1st Amended Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Authorizing Execution of an Intergovernmental 460-20 Agreement with Joliet Township for the Resurfacing of Rowell Avenue, Hague Street, and Gregory Avenue Attachments: Resolution Joliet Township - 2020 Resurfacing IGA (Attach) - Copy Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving an Intergovernmental Agreement with 461-20 the Illinois Department of Transportation for the Various Page 3 of 6 Pre-Council Meeting Meeting Minutes - Final August 31, 2020 Traffic Signal Improvements Project (IDOT Contract 62H79) in the City of Joliet -Contract A - MFT Section No. 20-00532-00-TL in the amount of $155,172.86 Attachments: Resolution IGA -Contract A 62H79 - MFT 20-00532-00 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving an Intergovernmental Agreement with 462-20 the Illinois Department of Transportation for the Various Traffic Signal Improvements Project (IDOT Contract 62M72) in the City of Joliet - Contract B - MFT Section No. 20-00533-00-TL in the amount of $98,278.33 Attachments: Resolution IGA - Contract B 62M72 IGA - MFT 20-00533-00 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Appropriating Funds for the Various Traffic 463-20 Signal Improvements Project (IDOT Contract 62H79) in the City of Joliet - Contract A - MFT Section No. 20-00532-00-TL Attachments: Resolution Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Appropriating Funds for the Various Traffic 464-20 Signal Improvements Project (IDOT Contract 62M72) in the City of Joliet - Contract B - MFT Section No. 20-00533-00-TL Attachments: Resolution Approver Report The Interim City Manager gave a brief overview of this Council Memo. BIDS AND CONTRACTS: AWARD OF CONTRACTS: Award a Contract to McGuire Igleski & Associates, Inc to 468-20 Conduct a Downtown Joliet Architectural and Historical Survey and Secure a Preliminary Determination of Eligibility Page 4 of 6 Pre-Council Meeting Meeting Minutes - Final August 31, 2020 Attachments: EXHIBIT A - RFP EXHIBIT B MIA Submittal AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES MCGUIRE IGLESKI & ASSOCIATES INC Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award a Contract for Snow Removal for Municipal Lots to 469-20 Trizzino Concrete for the 2020/2021 Snow Season through the 2023/2024 Snow Season Attachments: Approver Report Award a Contract for the 2020 Sanitary Sewer Point Repair 470-20 Project - Various Locations to Austin Tyler Construction Inc. in the amount of $192,967.61 Attachments: Approver Report AMENDMENTS, CHANGE ORDERS AND PAYMENTS: Approve Amendment No. 3 to the Professional Engineering 472-20 Services Agreement for Phase I and II Engineering Services for the Houbolt Road (I-80 / US Route 6) Interchange Modification and Roadway Reconstruction Project to TranSystems Corporation in the amount of $499,935.00 Attachments: 2020-06-19 Houbolt Supplement #3 Approver Report Approve Change Order No. 1 for the Demolition of 100-106 E 473-20 Washington St. in the Amount of $10,200.00 Attachments: Change Order 1 for 100-106 E Washington St Demolition Approver Report Approve Change Order No. 2 for the Well 29D Rehabilitation 474-20 Project to Water Well Solutions, Inc. in the amount of $47,640.00 Attachments: Approver Report Approve Change Order No. 1 for the Well 5D Rehabilitation 475-20 Project to Water Well Solutions, Inc. in the amount of $11,025.00 Attachments: Approver Report Approve Change Order No. 1 for the Well Rock 3 476-20 Rehabilitation Project to Water Well Solutions, Inc. in the Page 5 of 6 Pre-Council Meeting Meeting Minutes - Final August 31, 2020 amount of $15,480.00 Attachments: Approver Report CITY MANAGER: PUBLIC COMMENTS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CLOSED SESSION to discuss the following subjects: PERSONNEL: The appointment, employment, compensation, discipline, performance or dismissal of specific City employees (5 ILCS 5/120/2(c)(1)). COLLECTIVE BARGAINING: Collective negotiating matters and salary schedules for one or more classes of City employees (5 ILCS 5/120/2(c)(2)). LAND ACQUISITION or CONVEYANCE: The purchase or lease of real property for the use of the City, including whether a particular parcel should be acquired, or the setting of a price for the sale or lease of property owned by the City (5ILCS 5/120/2(c)(5,6)). PENDING or THREATENED LITIGATION: A pending legal action against, affecting or on behalf of the City or a similar legal action that is probable or imminent (5 ILCS 5/120/2(c)(11)). ADJOURNMENT: A motion was made by Councilman Gavin, seconded by Councilwoman Reardon to adjourn. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Page 6 of 6