Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, September 14, 2020 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILMAN PAT MUDRON (7/1/2020 to 9/30/2020) COUNCILMAN DON "DUCK" DICKINSON COUNCILWOMAN BETTYE GAVIN COUNCILMAN LARRY E. HUG COUNCILMAN TERRY MORRIS COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON COUNCILMAN MICHAEL F. TURK Interim City Manager - James D. Hock, Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final September 14, 2020 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final September 14, 2020 The Governor’s Office and the Illinois Department of Public Health activated the mitigation plan for Region 7, effective August 26, 2020. Region 7 includes Will and Kankakee counties. The new Region 7 mitigation plan limits in-person meetings to 25 people or 25% of overall room capacity (whichever is less). Council Chambers allows for 13 members of the public while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Robert O'Dekirk, Councilman Don "Duck" Dickinson, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk ALSO PRESENT: Interim City Manager James D. Hock, Corporation Counsel Sabrina Spano MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. Margie Cepon spoke in opposition of Council Memo 486-20: Resolution Authorizing an Amendment to the Economic Incentive Agreement between the City of Joliet and Love's Travel Stops and Country Stores, Inc. Per request of Council, the City Manager gave a brief overview of this item. A brief discussion was held regarding this item. Per the request of the Mayor, the Inspector General Chris Regis discussed the recapture agreement. Attorney Mike Hansen, representing Loves, stated the anticipated opening will be in the Spring of 2021. Councilman Mudron entered the meeting at 5:37 p.m. Megan Cooper spoke in opposition of Council Memo 486-20: Resolution Authorizing an Page 1 of 8 Pre-Council Meeting Meeting Minutes - Final September 14, 2020 Amendment to the Economic Incentive Agreement between the City of Joliet and Love's Travel Stops and Country Stores, Inc. MAYOR PRO TEM COUNCIL COMMITTEE REPORTS: Economic Development Finance Public Service CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - August 31, 2020 Council Meeting - September 1, 2020 Attachments: Minutes 08-31-20 Minutes 09-01-20 Invoices Paid Report Attachments: 2020-08 Invoices Paid Approver Report Receipt of the 2019 Comprehensive Annual Financial Report 477-20 (CAFR) Attachments: CAFR 2019 Approver Report LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. Ordinances and Resolution Associated with Gas n Wash 479-20 Route 6 at Gougar Subdivision Ordinance Approving the Annexation of 4.19 Acres located at the Southeast Corner of Route 6 and Gougar Road (A-6-20) Ordinance Approving the Classification to B-3 (General Business) Zoning (A-6-20) Ordinance Approving the Annexation of .58 Acres located at the Southeast Corner of Route 6 and Gougar Road (A-7-20) Ordinance Approving the Classification to B-3 (General Page 2 of 8 Pre-Council Meeting Meeting Minutes - Final September 14, 2020 Business) Zoning (A-7-20) Resolution Approving an Annexation Agreement (A-6-20 & A-7-20) Ordinance Approving the Preliminary Plat of Gas n Wash Route 6 at Gougar Subdivision (P-3-20). Ordinance Approving the Final Plat of Gas n Wash Route 6 at Gougar Subdivision, Unit 1 (FP-2-20). Ordinance Approving the Recording Plat of Gas n Wash Route 6 at Gougar Subdivision, Unit 1 (RP-2-20). Attachments: AnnxAgreeResolution - Gas n Wash Annex Agree Combined_7-Copy Ordinance AnnexOrd - A-7-20 - Gas n Wash 1_ Annx Zoning Class Ord - Gas n Wash PRELIMord - Gas n Wash FINALord- Gas n Wash Unit 1 RPMINORSUB - Gas n Wash Unit 1 PC Minutes Gas N Wash Combined_Staff Report 19-355 Preliminary Plat rev 8-10-20 19-355 City Final Plat rev 8-10-20 19-355 Record Plat - Gas N Wash - 2020-06-16 2 19-355 Gas N Wash Subdivision Annexation-Plat 8-6-20 Approver Report The City Manager gave a brief overview of this Council Memo. Proposed Rock Run Crossing Redevelopment Project Area 480-20 Tax Increment Financing District Eligibility Study and Redevelopment Plan and Project Attachments: EXHIBIT A - Rock Run Crossing Redevelopment (2) Approver Report The City Manager informed Mayor and Council this will be recommended for continuance to the October 6th Council meeting. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Approving a Variation of Use to Continue a Mixed 482-20 Use (Commercial and Residential) Building in an I-2 (General Industrial) Zoning District, located at 742-744 Collins Street (ZBA PETITION 2020-28) Page 3 of 8 Pre-Council Meeting Meeting Minutes - Final September 14, 2020 Attachments: Ordinance 08202020 DRAFT ZBA 2020-28_742-744 Collins Street _Staff report packet Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Accepting Easements Associated with the 483-20 Garnsey Avenue over Spring Creek Bridge Improvement Project - MFT Sect. No. 11-00443-00-BR Attachments: Ordinance Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Declaring Certain Properties as Public Nuisances 484-20 Attachments: Ordinance 9-15-2020 PUBLIC NUISANCE Ex A Approver Report The City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Resolution Authorizing an Amendment to the Economic 486-20 Incentive Agreement between the City of Joliet and Love’s Travel Stops and Country Stores, Inc. Attachments: Resolution economicagreement Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing a Recapture Agreement between the 487-20 City of Joliet and Love’s Travel Stops and Country Stores, Inc. Attachments: Resolution recapturefinalsep8 Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Motor Fuel Tax funding for the 488-20 Arch Court (Clinton Street - Cass Street) Roadway Improvement Project - 2020 - MFT Sect. No. 20-00528-00-FP in the amount of $103,490.35 Page 4 of 8 Pre-Council Meeting Meeting Minutes - Final September 14, 2020 Attachments: Resolution Approver Report Resolution Authorizing Execution of a Pipeline Crossing 489-20 Agreement Between the City of Joliet and Union Pacific Railroad Attachments: Resolution UPcrossingagreement_gtg centerpointupletter_gtg Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing a HOME Subrecipient Agreement 490-20 Between Will County, Illinois and the City of Joliet, Illinois Attachments: Resolution TBRA Ex A Scope of Service TBRA Ex B Program Manual Approver Report The City Manager gave a brief overview of this Council Memo. BIDS AND CONTRACTS: AWARD OF CONTRACTS: Award a Contract for the Mirage Subdivision - County Line 492-20 Road Drainage Improvements - 2020 to P.T. Ferro Construction Co. in the amount of $ 144,507.98 Attachments: Approver Report Purchase Ten (10) 2021 Ford Police Interceptor Utility All 493-20 Wheel Drive vehicles from Ron Tirapelli Ford in Shorewood, IL for $368,782.40 and to purchase accessories and wraps from Ray O’Herron, Lund Industries and Element Graphics for a not to exceed price of $69,077.50 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase a Tandem Axle Vacuum Excavation Truck for the 494-20 Public Utilities Division from Standard Equipment Company in the amount of $442,860.00 Attachments: Approver Report Award a Contract for the Well 20D Rehabilitation Project to 495-20 Page 5 of 8 Pre-Council Meeting Meeting Minutes - Final September 14, 2020 Great Lakes Water Resource Group in the amount of $62,585.00 Attachments: Approver Report Award a Contract for the Well 21D Rehabilitation Project to 496-20 Layne Christensen Company in the amount of $662,651.00 Attachments: Approver Report Rescind the Award of Contract for the 2020 Sidewalk / Curb 497-20 Replacement Project Contract No. 2417-0320 to Globe Construction in the amount of $351,800.00 and to Reject the Bids for the 2020 Sidewalk / Curb Replacement Project Contract No. 2526-0920 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award a Contract for Roof Repairs at Joliet Union Station to 498-20 J.L. Adler Roofing and Sheet Metal in the amount of $63,500.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Councilman Hug confirmed the money for this project is a State grant. Award a Contract for the Arch Court (Clinton Street - Cass 499-20 Street) Roadway Improvement Project - 2020 - MFT Sect. No. 20-00528-00-FP to P.T. Ferro Construction Co. in the amount of $208,730.70 Attachments: Approver Report Award a Contract for the Westside Wastewater Treatment 500-20 Plant Influent Lift Station Improvements Phase III to Williams Brothers Construction Inc. in the amount of $4,670,000.00 Attachments: Approver Report Award a Contract for the Lead Water Service Line 501-20 Replacement Project Phase 2B to Stip Bros. Excavating in the amount of $1,324,268.95 Attachments: Approver Report Award a Contract for the Lead Water Service Line 502-20 Replacement Project Phase 2C to Austin Tyler Construction Page 6 of 8 Pre-Council Meeting Meeting Minutes - Final September 14, 2020 in the amount of $1,374,700.50 Attachments: Approver Report Approval of Additional Hourly Services Request for Fee 503-20 Authorization - Proposed Rock Run Crossing Public Private Partnership Attachments: Exhibit 1 - Fee Authorization Approver Report AMENDMENTS, CHANGE ORDERS AND PAYMENTS: Approve the Proposed Renewal of Workers’ Compensation 505-20 Broker Attachments: 2020 Council Memo W-C Broker Contract2 Approver Report Credit Building Permit Fees to Lennar Homes for Drainage 506-20 Improvements to Hunter’s Ridge Subdivision - 2020 in an amount not to exceed $52,000.00 Attachments: Approver Report Approve Change Order No. 2 in the amount of ($130,784.93) 507-20 and Payment Request No. 6 & Final for the 2019 Roadways Resurfacing Contract C to P.T. Ferro Construction Co. in the amount of $260,591.64 Attachments: Approver Report Approve Change Order No. 4 for the Belmont Interceptor 508-20 Replacement Project to Austin Tyler Construction in the amount of ($248,046.50) and Final Payout in the amount of $240,131.89 Attachments: Approver Report CITY MANAGER: PUBLIC COMMENTS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. No Public Comments were made. CLOSED SESSION to discuss the following subjects: A motion was made by Councilman Don "Duck" Dickinson, seconded by Councilwoman Jan Hallums Quillman, to enter into closed session to discuss personnel, collective bargaining, Page 7 of 8 Pre-Council Meeting Meeting Minutes - Final September 14, 2020 land acquisition or conveyance, pending or threatened litigation, and discussion of minutes of closed session meetings after which the meeting will be adjourned. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk ADJOURNMENT: Page 8 of 8