Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, November 16, 2020 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILWOMAN JAN HALLUMS QUILLMAN (10/1/2020 to 12/31/2020) COUNCILMAN DON "DUCK" DICKINSON COUNCILWOMAN BETTYE GAVIN COUNCILMAN LARRY E. HUG COUNCILMAN TERRY MORRIS COUNCILMAN PAT MUDRON COUNCILWOMAN SHERRI REARDON COUNCILMAN MICHAEL F. TURK Interim City Manager - James D. Hock, Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final November 16, 2020 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final November 16, 2020 The Governor’s Office and the Illinois Department of Public Health activated a Tier 2 mitigation plan for Region 7 (Will and Kankakee Counties), Region 8 (DuPage and Kane Counties) and Region 5 (Southern Illinois), effective Wednesday, November 11, 2020. The new mitigation plan limits in-person meetings to 10 people. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Robert O'Dekirk, Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon and Councilman Michael F. Turk Absent: Councilman Don "Duck" Dickinson ALSO PRESENT: Interim City Manager James D. Hock and Inspector General Chris Regis. MAYOR: Appointments APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. Dhaval Putel spoke regarding Council Memo #603-20 Ordinance Approving A Special Use Permit for a Wall-mounted Electronic Message Center that Exceeds the Maximum Illuminated 50 sq. ft. Live Area, Located at 1110 Houbolt Road (ZBA 2020-38). COUNCIL COMMITTEE REPORTS: Public Safety Public Service CONSENT AGENDA: The Interim City Manager gave a brief overview of the Consent Agenda items. Councilwoman Quillman requested that the Interim City Manager review the expenses incurred by the City from Clark Baird Smith's services before the budget meetings. Invoices Paid Report Page 1 of 7 Pre-Council Meeting Meeting Minutes - Final November 16, 2020 Attachments: 2020-10 Invoices Paid Approver Report Position Vacancies 598-20 Attachments: Approver Report Regular Payroll for August 14 - August 27, 2020 - 599-20 $3,781,928.34 Attachments: Council Memo 09.04.20 Approver Report Regular Payroll for August 28 - September 10, 2020 - 600-20 $3,389,380.53 Attachments: Council Memo 09.18.20 Approver Report LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinances Associated with 360-368 E. Washington Street 602-20 Ordinance Approving a Special Use Permit to Allow an Emergency Shelter for Women and Children, Located at 360-368 E. Washington Street. (ZBA 2020-36) Ordinance Approving a Vacation of an Adjacent Unused Alley, Located at 360-368 E. Washington Street (PC V-3-20) Page 2 of 7 Pre-Council Meeting Meeting Minutes - Final November 16, 2020 Attachments: Ordinance Digitized Plat Amendment to a Special Use Permit Ordinance_360-368 E. Washington Street Plan Commission Meeting Minutes 10.15.2020 DRAFT Zoning Board Meeting Minutes 10.15.2020 DRAFT Alley Vacation Appraisal - MorningStar Mission V-3-20 360-368 E. Washington Street staff report packet ZBA 2020-36_360-368 E Washington_staff report packet Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the proposed emergency shelter. Ordinance Approving A Special Use Permit for a 603-20 Wall-mounted Electronic Message Center that Exceeds the Maximum Illuminated 50 sq. ft. Live Area, Located at 1110 Houbolt Road (ZBA 2020-38) Attachments: Ordinance Zoning Board Meeting Minutes 10.15.2020 DRAFT ZBA 2020-38_1110 Houbolt Road_staff report packet Support Letters Approver Report The Interim City Manager gave a brief overview of this Council Memo. He indicated the Zoning Board of Appeal recommended denial of this item. A brief discussion was held regarding the Special Use request. Ordinances Associated with Cost Recovery Services: 604-20 Ordinance Amending the Current HAZMAT Cost Recovery Ordinance and Authorization to Enter into a Service Agreement with Fire Recovery USA to begin January 1, 2021 Ordinance Amending Chapter 12, Section 12-14, Code Ordinance of the City of Joliet Code of Ordinances Attachments: Ordinance Agreement Ordinance Amending Chapter 12, Section 12-14 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Page 3 of 7 Pre-Council Meeting Meeting Minutes - Final November 16, 2020 A brief discussion was held regarding the cost recovery services. Ordinance Accepting an Easement Associated with the 605-20 Garnsey Avenue Over Spring Creek Bridge Improvement Project - MFT Sect. No. 11-00443-00-BR Attachments: Ordinance Esqivel Temporary Easement Approver Report The Interim City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Resolutions Approving Agreements Regarding the Houbolt 607-20 Road Extension Resolution Approving an Easement Agreement Between the City of Joliet, BNSF, and HRE, JV Resolution Approving an Overpass Agreement Between the City of Joliet, BNSF, and HRE, JV Resolution Approving a Joinder Agreement Between the City of Joliet, BNSF, and Other Parties Resolution Approving an Indemnification Agreement Between the City of Joliet, HRE, JV, and Centerpoint Entities Attachments: Resolution Res - Overpass BNSF Overpass Easement 11.12.20 Res - Joinder BNSF Joinder Agreement 11.12.20 HREindemnificationres HREindemnificationatt Approver Report Inspector General Chris Regis gave a brief overview of this Council Memo. BIDS AND CONTRACTS: AWARD OF CONTRACTS: Purchase Water Metering Equipment on behalf of Core & 609-20 Main in the amount of $164,202.00 Page 4 of 7 Pre-Council Meeting Meeting Minutes - Final November 16, 2020 Attachments: Approver Report Award of Contract for the 2021 Drinking Water Sodium 610-20 Hypochlorite Solution Purchase on behalf of Alexander Chemical Corp. in an amount not to exceed $199,995.00 Attachments: Approver Report Award of Contracts for the 2021 Biosolids Disposal Program 611-20 Attachments: Approver Report Award of Contract for the 2021 Wastewater Sodium 612-20 Hypochlorite Chemical Purchase on behalf of Alexander Chemical Corp. in an amount not to exceed $107,055.00 Attachments: Approver Report Award of Contract for the 2021 Wastewater Sodium Bisulfite 613-20 Chemical Purchase on behalf of Alexander Chemical Corp. in an amount not to exceed $33,360.00 Attachments: Approver Report Award of Contract for the 2021 Aluminum Sulfate Solution 614-20 Purchase on behalf of Usalco, LLC in an amount not to exceed $416,372.50 Attachments: Approver Report Award of Contract for the 2021 Sodium Permanganate 615-20 Chemical Purchase on behalf of Carus Corporation in an amount not to exceed $214,368.64 Attachments: Approver Report Award of Contract for the 2021 Manganese Sulfate Chemical 616-20 Purchase on behalf of Carus Corporation in an amount not to exceed $155,223.60 Attachments: Approver Report Public Utilities Electrical Maintenance Service Contract on 617-20 behalf of Elliott Electric, Inc. in an amount not to exceed $226,290.00 Attachments: Approver Report Award of Contract for the 2021 Blended Phosphate Purchase 618-20 on behalf of Hawkins, Inc. in an amount not to exceed Page 5 of 7 Pre-Council Meeting Meeting Minutes - Final November 16, 2020 $63,600.00 Attachments: Approver Report AMENDMENTS, CHANGE ORDERS AND PAYMENTS: Approve Payment to the Illinois Department of 620-20 Transportation for Phase I Engineering Services for the I-55 at Route 59 Access Project in the amount of $3,597,178.00 Attachments: IDOT - invoice and Agreement Approver Report The Interim City Manager gave a brief overview of this Council Memo. Approve Annual Software Payment for the Sensus Automatic 621-20 Meter Reading System on behalf of Core & Main in the amount of $60,358.00 Attachments: Approver Report Approve Change Order No. 3 for the Eastside Wastewater 622-20 Treatment Plant Phosphorus Removal Project to Williams Brothers Construction Inc. in the amount of $229,981.01 Attachments: Approver Report CITY MANAGER: PUBLIC COMMENTS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. Jerry Hervey spoke regarding dash cameras for police squad cars. The City Manager gave an update on the dash cameras. Mr. Hervey asked about tax money for cannabis. A brief discussion was held regarding the cannabis tax. CLOSED SESSION to discuss the following subjects: ADJOURNMENT: Councilman Turk also discussed his request for the review of the Clark Baird Smith expenses and Councilwoman Gavin concurred. A motion was made by Councilman Larry E. Hug, seconded by Councilwoman Sherri Reardon, to adjourn. The motion carried by the following vote: Page 6 of 7 Pre-Council Meeting Meeting Minutes - Final November 16, 2020 Aye: Councilman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon and Councilman Michael F. Turk Absent: Councilman Don "Duck" Dickinson Abstain: Mayor Robert O'Dekirk Page 7 of 7