Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, August 2, 2021 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILMAN CESAR GUERRERO (7/1/2021 - 9/30/2021) COUNCILMAN JOE CLEMENT COUNCILWOMAN BETTYE GAVIN COUNCILMAN LARRY E. HUG COUNCILMAN TERRY MORRIS COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON City Manager - James V. Capparelli, Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final August 2, 2021 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final August 2, 2021 As of June 11, 2021, Governor Pritzker moved Illinois to Phase 5. Under Phase 5, all sectors of the economy can resume at regular capacity with new safety guidelines and procedures. In compliance with Center for Disease Control (CDC), it is recommended that any individual appearing in person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Robert O'Dekirk, Councilman Joseph Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilman Bettye Gavin ALSO PRESENT: City Manager James V. Capparelli and Corporation Counsel Sabrina Spano MAYOR: Proclamations for Neighborhood Hero Award Winners: Annie Joyce Chandler of 532 Harwood Street Jay and Phyllis Ringo of 722 W. Marion Street Pauline Fuchs of 117 Dwight Street Howard and Suzanne Chan of 359 N. Raynor Avenue Nick and Maria Contos of 1200 Glenwood Avenue Mike and Sue Reilly of 1606 Jones Street Rick and Kathleen Orlowski of 700 Reserve Lane Ronald and Jane Favia of 1504 Baltz Drive Greggory and Barbara Yusko of 2803 Grand Prairie Drive Barb Ashton of 3011 Thomas Hickey Drive Mary Lou Gates and Robert Mahalik of 1001 Oakland Avenue Attachments: 2021 Neighborhood Hero Award Proclamations.pdf APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: None. APPOINTMENTS: Joliet Committee and Commissions - Zoning Board of Appeals Attachments: ZBA 8321 REAPPOINTMENTS Page 1 of 7 Pre-Council Meeting Meeting Minutes - Final August 2, 2021 Joliet Committee and Commissions- Zoning Board of Appeals Attachments: ZBA 8321 APPOINTMENT Joliet Committee and Commissions- Board of Fire & Police Attachments: BFP 8321 APPOINTMENT COUNCIL COMMITTEE REPORTS: Public Service Stadium CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - July 19, 2021 Council Meeting - July 20, 2021 Attachments: Pre-Council Meeting - July 19, 2021.pdf Council Meeting - July 20, 2021.pdf Position Vacancies 360-21 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Regular payroll for May 21st - June 3rd, 2021- $3,483,355.01 361-21 Attachments: PD 6.11.21 Approver Report The City Manager gave a brief overview of this Council Memo. Regular payroll for June 4th - June 17th, 2021 - $3,479,871.71 362-21 Attachments: PD 6.25.21 Approver Report The City Manager gave a brief overview of this Council Memo. 2022 Roadway Reconstruction Program 363-21 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Page 2 of 7 Pre-Council Meeting Meeting Minutes - Final August 2, 2021 Award of Contract for the Removal and Replacement of the 364-21 50 Ton Carrier Rooftop HVAC Unit And the 50 Ton Carrier Air Cooled Chiller at the Joliet Area Historical Museum - 204 N. Ottawa Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the bids and the bidding companies. Award of Contract for the Emergency Sanitary Sewer 365-21 Replacement on Abe Street to Construction by Camco in the amount of $37,621.65 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the Assessment of the Parking 366-21 Facilities in the Downtown Area to WGI, Inc. in the amount of $151,500.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for Repairs to the Well 25D Pump and 367-21 Motor to Layne Christensen Company in the Amount of $33,513.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase a Ford Explorer for the Police Department Traffic 368-21 Unit Attachments: Approver Report The City Manager stated this item was removed from the agenda. Purchase Water Metering Equipment from Core & Main in the 369-21 amount of $152,080.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Professional Services Agreement for Conducting a 370-21 Pre-Treatment Survey to Baxter and Woodman, Inc. in the amount of $50,020.00 Page 3 of 7 Pre-Council Meeting Meeting Minutes - Final August 2, 2021 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Professional Services Agreement for the Commercial Water 371-21 Service GIS Mapping Project - Contract 1 to Ruettiger, Tonelli & Associates in the amount of $61,400.00 Attachments: Commercial Water Service GIS Mapping - Contract 1 Exhibit.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Amendment No. 1 to the Construction Agreement with CSX 372-21 Transportation, Inc. for the Houbolt Road (Hollywood Road) Railroad Crossing Widening in the amount of $78,223.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Amendment No. 1 to the Professional Services Agreement 373-21 for the Eastside Wastewater Treatment Plant Phosphorus Removal Project Construction Related Services to V3 Companies in the amount of $25,000.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 and Final Payment for the 2021 Root 374-21 Control Program to Duke’s Root Control in the amount of ($2,494.39) Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 and Final Payout for the Emergency 375-21 Cleaning of the 8”x10’ Arched Concrete Utility Tunnel to Sheridan Plumbing & Sewer Inc. in the amount of $81,726.40 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 2 for the 2019-2020 Large Meter 376-21 Replacement Program to Calumet City Plumbing and Heating Co., Inc. in the amount of $62,046.75 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Page 4 of 7 Pre-Council Meeting Meeting Minutes - Final August 2, 2021 Payment for the 2021 Wastewater Discharge NPDES Permit 377-21 Fees in the amount of $152,500.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Payment of the 2021 Membership Dues for the Lower 378-21 DuPage Watershed Group in the amount of $26,795.96 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Amending the 2021 Annual Budget for the City of 380-21 Joliet for the Replacement of (Two) Rooftop HVAC Units at the Joliet Area Historical Museum at 204 N. Ottawa Street in the Amount of $163,390.50 Attachments: Ordinance Approver Report The City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Resolutions Approving Intergovernmental Agreements with 382-21 the Illinois Department of Transportation for State Maintained Traffic Signals and Local Maintained Traffic Signals on State Highways located within the Corporate Limits of the City of Joliet Attachments: Resolution Resolution - IGA for Local Signals.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Requesting Authorization to enter into a 2021 383-21 Justice Assistance Grant Intergovernmental Agreement between the City of Joliet and Will County Page 5 of 7 Pre-Council Meeting Meeting Minutes - Final August 2, 2021 Attachments: Resolution.docx 21-07-23 JAG IGA.docx Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing the acceptance of a Grant from the 384-21 Will County Stormwater Planning Committee for the Eastside WWTP Des Plaines River Slope Stabilization and Naturalization Project in the amount of $10,000.00 Attachments: Resolution Res 21-05 City of Joliet.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing a Substantial Amendment to the 385-21 CDBG FY 2019 Annual Action Plan to the 2015-2019 Consolidated Plan Attachments: Resolution Exhibit A Exhibit B - Project Details Approver Report The City Manager gave a brief overview of this Council Memo. CITY MANAGER: PUBLIC COMMENTS: Julia Alexander addressed the Council on behalf of Including You, Inc. Patricia Meade spoke on behalf of Including You, Inc. and discussed the August 21st City Center - Including You annual event. CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Sherri Reardon, seconded by Councilwoman Jan Hallums Quillman, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. The motion carried by the following vote: Aye: Councilman Joseph Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Abstain: Mayor Robert O'Dekirk Page 6 of 7 Pre-Council Meeting Meeting Minutes - Final August 2, 2021 ADJOURNMENT: Page 7 of 7