Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, September 18, 2023 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILMAN LARRY E. HUG (7/1/2023 - 9/30/2023) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON Interim City Manager - Rod Tonelli Interim Corporation Counsel - Todd Greenburg, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final September 18, 2023 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilman Larry E. Hug ALSO PRESENT: Interim City Manager Rod Tonelli and Interim Corporation Counsel Todd Greenburg. PRESENTATIONS: City Square Design Update Attachments: Approver Report Eva-Marie Trooper, Director of Community Development gave a brief update on the City Square design. Bill Hutchinson, CivilTech, discussed the cost estimates for the City Square Design and construction costs summary. A brief discussion was held regarding the City Square project. Report on Public Works Infrastructure Projects - Greg Ruddy, Director of Public Works Attachments: Approver Report Director of Public Works Greg Ruddy discussed the ongoing infrastructure projects which use capital and motor fuel tax funding. A brief discussion was held regarding the timeline of the downtown levee and contacting legislators to expedite the process. 2024 Budget Presentation - Kevin Sing, Director of Finance Attachments: Approver Report Director of Finance Kevin Sing discussed the 2024 budget process, budget message, budget highlights, 2024 capital, health insurance fund, worker's compensation fund, five year capital plan, creation of capital funding source, Finance Committee involvement, subsidies, property tax levy, COVID funds, 2024 personnel, and 2024 next steps. A brief discussion was held regarding the city's reserves of approximately $85 million and long-term healthcare plans. Page 1 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: Elaine Bottomley, Deputy Chief of Staff for Will County Executive, spoke in favor of Council Memo #478-23: Resolution Denying a Request to Designate 14 West Jefferson Street as a Local Historic Landmark. Joe Salmieri, Superintendent Laraway School District, spoke in opposition of Council Memo 474-23: Ordinances Associated with the Resubdivision of Lot 3 in Laraway Distribution Center Unit 2. Jackie Traynere spoke in opposition of Council Memo #478-23. Jay Gregory spoke in opposition of Council Memo #474-23. Diane Keck spoke in opposition of Council Memo #474-23. Tom Osterberger, attorney, spoke regarding Council Memo #474-23 and subdividing the lot and truck traffic. Luay Aboona, Principal, Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA), spoke regarding the traffic study of Rowell Avenue and Laraway Road for Council Memo #474-23. Steve Ostrowski, representative of land owner, spoke regarding the resubdivision of Lot 3 in the Laraway Distribution Center proposed in Council Memo #474-23. Jason Cebulski, Civil Engineer with Jacob and Hefner Associates, spoke regarding the plat process for Council Memo #474-23. Cesar Escutia, Joliet Township Trustee, spoke in opposition of Council Memo #478-23. Nick Macris spoke in opposition of Council Memo #478-23. Hudson Hollister spoke in opposition of Council Memo #478-23. Gary Anderson spoke in opposition of Council Memo #478-23. Jake Been spoke in opposition of Council Memo #478-23. Janet Diaz, Will County Board Member, spoke in opposition of Council Memo #478-23. Dan Butler, Will County Board Member, spoke in opposition of Council Memo #478-23. Alicia Morales spoke in opposition of Council Memo #478-23. Page 2 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 MaryLynn Maloney spoke in opposition of Council Memo #478-23. Dave Wheeler spoke in opposition of Council Memo #478-23. Trista Brown spoke in opposition of Council Memo #478-23. Aaron Mikottis spoke in opposition of Council Memo #478-23. Sharon Merwin spoke in opposition of Council Memo #478-23. Marian Corley spoke in opposition of Council Memo #478-23. Sigi Mueller spoke in opposition of Council Memo #478-23. Elizabeth Blasius spoke in opposition of Council Memo #478-23. Josh Mings spoke in opposition of Council Memo #478-23. Georgene Jaback spoke in opposition of Council Memo #478-23. Barb Newberg spoke in opposition of Council Memo #478-23. Jamie Wood spoke in opposition of Council Memo #478-23. Damon Zdunich spoke in opposition of Council Memo #478-23. Roger Wargo spoke in opposition of Council Memo #478-23. Victor Judd spoke in opposition of Council Memo #478-23. Craig Lichtenwalter spoke in opposition of Council Memo #478-23. Quinn Adamowski spoke in opposition of Council Memo #478-23. APPOINTMENTS: Appointment to the Arts Commission Attachments: Tom Grotovsky_ARTS COMMISSION Appointment Memo 09.19.23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. MAYOR PRO TEM: COUNCIL COMMITTEE REPORTS: Diversity & Community Relations Page 3 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 Finance Land Use & Legislative Public Service CONSENT AGENDA: Approval of Minutes: Council Meeting - September 5, 2023 Attachments: Council Meeting Minutes - September 5, 2023.pdf Invoices to be Paid Attachments: Invoices to be Paid 09.19.23 Approver Report Position Vacancies 454-23 Attachments: #NEW Social Worker-Fire - Job Description 2023-08-29 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract Renewal of the Community Notification 455-23 System from 7/31/2023 - 7/30/2024 to Will County 9-1-1 System in the amount of $31,125.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the Joliet Street / Ottawa Street 456-23 Streetscape Improvements to PT Ferro Construction Co. in the amount of $113,238.36 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the Well 17D Emergency 457-23 Rehabilitation to Great Lakes Water Resources Group in the amount of $244,746.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the Replacement of the Redundant 458-23 Drinking Water Master SCADA Equipment to Toric Engineering in the amount of $34,609.00 Page 4 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Amendment No. 2 for the Professional Services Agreement 459-23 for the Phase III Engineering Services for the Chicago Street Sidewalk Vault Contract 1 to Civiltech Engineering, Inc. in the amount of $21,737.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 2 for the Joliet / IL 53 at Emerald Drive 460-23 Contract - Section No. 18-00516-00-CH to PT Ferro Construction Co. in the amount of $232,551.14 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the completion of this project. Change Order No. 2 for the Black Road Lift Station 461-23 Modifications Project to Williams Brothers Construction, Inc. in the amount of $107,889.52 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Payment for the Cash Contribution Balance for the 462-23 Feasibility Cost Share Agreement (FCSA) to the Department of the Army in the amount of $45,810.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the feasibility costs. Payment for Utility Relocation Required for IL Route 53 at 463-23 Emerald Drive Improvements to Comcast Cable Communications, Inc. in the amount of $41,209.65 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Purchase of (5) Stair Chairs for the Joliet Fire Department 464-23 from STRYKER in the amount of $60,926.50. Attachments: Xpedition Direct with Trade.pdf Approver Report Page 5 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 The Interim City Manager gave a brief overview of this Council Memo. Request to Upfit Police Squads by Painting Doors at West 465-23 Jeff Auto Sales LLC in the amount of $77,000.00 and Branding Units at Element Graphics & Design Inc. in the amount of $47,491.50 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the length of time the City has been waiting for these vehicle to be completed. Professional Service Agreement for the 2025 Water System 466-23 Rehabilitation Program to Baxter & Woodman Inc. in the amount of $846,500.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. AGENDA ITEM: Award of Contract to AVDG for City Council Chambers 468-23 Audio/Visual Upgrade Project in the Amount of $304,158.28 (To Be Tabled) Attachments: AVDG - Contract Documents AVDG - Quote Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding this item and the scope of work. It is recommended to be tabled. LICENSES AND PERMIT APPLICATIONS: Transfer of Class “BG” Liquor License at 1987 W. Jefferson 470-23 Street - Jefferson BP Attachments: JEFFERSON BP - 1987 W. JEFFERSON STREET - LIQUOR HEARING FINDINGS REPORT Approver Report Approver Report The Deputy Liquor Commissioner gave a brief overview of this Council Memo and a discussion was held why this item is being brought back to Council for further consideration. PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS: Page 6 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 ORDINANCES: Ordinance Approving an Amendment to a Special Use Permit 472-23 (Ordinance #11978) to Allow Enrollment of Up to 160 Students in Preschool Through Eighth Grade for an Existing Public Day School, Located at 1205 N. Larkin Avenue (ZBA 2023-48) Attachments: Ordinance - SUP 1205 N Larkin Ave ZBA 2023-48 Staff Report Packet Letters of Reference Ordinance 11978 Floor Plans Zoning Board of Appeals minutes 08_17_23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the ordinance. Ordinance Approving a Special Use Permit to Allow an 473-23 Automotive Service and Repair Facility, Located at 217 E. Clinton Street (ZBA 2023-49) Attachments: Ordinance - SUP 217 E Clinton St ZBA 2023-49 Staff Report Packet Site plan 2023-49 Plat of Survey 2023-49 Zoning Board of Appeals minutes 08_17_23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Ordinances Associated with the Resubdivision of Lot 3 in 474-23 Laraway Distribution Center Unit 2. Ordinance Approving the Preliminary Plat of Resubdivision of Lot 3 in Laraway Distribution Center Unit 2. (P-7-23) Ordinance Approving the Final Plat of Resubdivision of Lot 3 in Laraway Distribution Center Unit 2. (FP-8-23) Ordinance Approving the Recording Plat of Resubdivision of Lot 3 in Laraway Distribution Center Unit 2. (RP-12-23) Page 7 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 Attachments: Preliminary Plat Ordinance - Preliminary Plat Resub Lot 3 Laraway Distribution Center Unit 2 Final Plat Ordinance - Final Plat Resub of Lot 3 Laraway Distribution Center Unit 2 Recording Plat Ordinance - Recording Plat - Resub of Lot 3 Laraway Distribution Center Unit 2 Traffic Study Northern Rowell Truck Access Plan Commission Minutes_08.17.2023 P-7-23 FP-8-23 Staff Report Packet_Plan Commission Approver Report The Interim City Manager gave a brief overview of this Council Memo. A lengthy discussion was held regarding this item concerning truck traffic and additional curb cuts. Ordinance Amending the 2023 Annual Budget for the City 475-23 Council Chambers Upgrade Project (To Be Tabled) Attachments: Ordinance.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Ordinance Amending Provisions of the Code of Ordinances 476-23 of the City of Joliet Relating to the Inspector General Attachments: Letter from State's Attorney- Inspector General.pdf Approver Report Ordinance The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding this item. RESOLUTIONS: Resolution Denying a Request to Designate 14 West 478-23 Jefferson Street as a Local Historic Landmark Page 8 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 Attachments: Local Historic Landmark Nomination Form_14 West Jefferson Street Local Landmark Application Supplement Letter 04-26-23 JHPC Minutes 05-24-23 JHPC Minutes 06-28-23 JHPC Minutes 07-26-23 JHPC Minutes JHPC 08-23-23 JHPC Minutes LHD-2-2023_Staff Report_14 W. Jefferson Street August Staff Report Packet Resolution Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held. Candace Johnson, President of the Bicentennial Bluffs Neighborhood Association, spoke regarding local landmark status. Sharon Merwin, Joliet Historical Preservation Commission, spoke regarding local landmark status. Elaine Bottomley, Deputy Chief of Staff for Will County Executive, asked the Council to reject approval of landmark status for the old courthouse. Hudson Hollister spoke regarding Will County official's actions on this item. A brief discussion was held regarding redevelopment costs and tax credits. A Resolution Requesting Authorization to Enter into a 479-23 Regular 2023 Justice Assistance Grant Intergovernmental Agreement between the City of Joliet and Will County Attachments: Resolution Approver Report Interagency Agreement Justice Assistance Grant.pdf The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving an Intergovernmental Agreement with 480-23 the Forest Preserve District of Will County for an Extension of the Rock Run Greenway Trail to Olympic Boulevard Attachments: Resolution DRAFT IA 08.03.23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Page 9 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 Resolution Approving the Acquisition of Right-of-Way for the 481-23 Olympic Boulevard Improvement Project Parcels 0011, 0012, 0013, 0014, 0016, 0020 Attachments: Resolution Olympic Acquisition Exhibit A -Parcel 0011.pdf Olympic Acquisition Exhibit B - Parcel 0012.pdf Olympic Acquisition Exhibit C -Parcel 0013.pdf Olympic Acquisition Exhibit D -Parcel 0014.pdf Olympic Acquisition Exhibit E -Parcel 0016.pdf Olympic Acquisition Exhibit F -Parcel 0020.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving the Subrecipient Award Agreement 482-23 between Will County and City of Joliet for the Rosalind Street Culvert Replacement Attachments: Resolution Subrecipient Agreement.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving a License Agreement with Wisconsin 483-23 Central Ltd. dba CN Rail Concerning the Collins Street Water Main Improvements Project in the amount of $12,200.00 Attachments: Resolution P-11868 License Joliet IL Matteson sub MP 0.45 Approver Report The Interim City Manager gave a brief overview of this Council Memo. CITY MANAGER: PUBLIC COMMENTS: Candace Johnson, Bicentennial Bluffs Neighborhood Association, invited everyone to their neighborhood clean-up day on October 7th. Jay Gregory spoke regarding Council Memo #474-23: Ordinances Associated with the Resubdivision of Lot 3 in Laraway Distribution Center Unit 2. Quinn Adamowski spoke regarding Council Memo #478-23: Resolution Denying a Request to Designate 14 West Jefferson Street as a Local Historic Landmark. Cesar Escutia, Joliet Township regarding Council Memo #478-23. Page 10 of 11 Pre-Council Meeting Meeting Minutes - Final September 18, 2023 Sharon Merwin spoke regarding tax credits for river's edge communities for the courthouse Council Memo #478-23. Bob Cobb spoke regarding neighbor mediation. CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Guerrero, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. The motion carried by the following vote: Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon ADJOURNMENT: Page 11 of 11