Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, November 20, 2023 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO-TEM COUNCILWOMAN SUZANNA IBARRA (10/1/2023 - 12/31/2023) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON Interim City Manager - Rod Tonelli Interim Corporation Counsel Chris Regis, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final November 20, 2023 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilman Larry E. Hug ALSO PRESENT: Interim City Manager Rod Tonelli and Interim Corporation Counsel Chris Regis. Councilman Hug entered the meeting at approximately 5:32 p.m. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: Lee Carmichael spoke in favor of Council Memo #623-23: Public Hearing for Resolutions Approving Annexation Agreements for 19940 W. Noel Road, 19922, W. Noel Road, and 19808 W. Noel Road and for Vacation Ordinances Associated with the Development of the South Chicago Logistics Subdivision. Margie Cepon spoke in opposition of Council Memos #623-23 and #629-23: Ordinances Associated with the Annexation of 19940 W. Noel Road, 19922 W. Noel Road, and 19808 W. Noel Road and Development of the South Chicago Logistics Subdivision. Michelle Peterson spoke in opposition of Council Memos #623-23 and #629-23. Chris Spesia, legal representative for CenterPoint, spoke in favor of Council Memo #627-23: Ordinance Approving the Reclassification of 4001 Brandon Road from I-TC (Intermodal Terminal - Industrial Park) to I-TB (Intermodal Terminal - Transportation Equipment) Zoning (Z-5-23). Kathy Garthus spoke in opposition of Council Memo 627-23. APPOINTMENTS: COUNCIL COMMITTEE REPORTS: Communication, Technology & Information Systems Finance Public Service CONSENT AGENDA: Page 1 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 Approval of Minutes: Pre-Council Meeting - November 6, 2023 Council Meeting - November 7, 2023 Attachments: Pre-Council Meeting Minutes - November 6, 2023.pdf Council Meeting Minutes - November 7, 2023.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Invoices to be Paid Attachments: Invoices to be Paid 11.21.23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. August - October 2023 Payrolls 589-23 Attachments: September - October 2023 Payrolls August 2023 Payrolls Approver Report Award of Contract for the 2024 Drinking Water Sodium 590-23 Hypochlorite Purchase to Univar USA Inc. in an amount not to exceed of $498,480.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Bulk Sodium Hypochlorite 591-23 Purchase to Hawkins Inc. in an amount not to exceed of $260,550.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Sodium Bi-Sulfite Purchase 592-23 to Alexander Chemical in an amount not to exceed of $47,760.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Sodium Permanganate 593-23 Purchase to Carus Corporation In an amount not to exceed of $349,925.28 Page 2 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Manganese Sulfate Purchase 594-23 to Hawkins Inc. in an amount not to exceed of $246,330.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Blended Phosphate Purchase 595-23 to Carus Corporation in an amount not to exceed of $127,680.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Aluminum Sulfate Purchase 596-23 to Usalco Michigan City Plant LLC in an amount not to exceed of $720,655.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the 2023 - 2024 Snow Removal for the 597-23 Downtown City Center Area to Porch Doctors Inc. in the amount of $58,070.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 - 2028 Utilities Generator 598-23 Maintenance to Charles Equipment Energy Systems LLC in the amount of $209,178.45 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the Construction of Chicago 599-23 Connection Facilities - Preconstruction Services to Walsh Construction Company II, LLC as Construction Manager At-Risk in the amount of $1,975,000.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract to Granicus for Meeting Efficiency Suite 600-23 in the Amount of $66,527.37 Page 3 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 Attachments: IL_Joliet IL_Q-297437_2023NOV14 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the Fairmont Water Tower Demolition 601-23 to Green Demolition Contractors Inc. in the amount of $48,500.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Professional Services Agreement for the 602-23 Non-Revenue Water Billing System Audit to EMA Inc. in the amount of $44,029.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Professional Services Agreement for the 603-23 Department of Public Utilities Safety Consulting Services - 2024 with Sheffield Safety & Loss Control LLC in the amount of $250,075.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of a Professional Services Contract for Pavement 604-23 Analysis and Condition Classification to Cyclomedia Technology Inc. in the amount of $83,683.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Approve a Contract for the 2023 - 2024 Rock Salt Purchase 605-23 with the State of Illinois and Cargill Inc. to Purchase Bulk Rock Salt at the average Unit Price of $75.02 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Approve Purchase for the Replacement Deep Well Motor for 606-23 Well 17D to Layne Christensen Company Inc. in the amount of $164,115.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Page 4 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 Approve Repairs to the Well 17D Pump to Layne Christensen 607-23 Company Inc. in the amount of $26,072.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Purchase of One (1) Ford Interceptor from Ron Tirapelli 608-23 Ford, Inc. in the amount of $42,742.26 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Amendment No. 1 for Professional Services for the Small 609-23 Water Meter Replacement Program to Cultivate Geospatial Solutions, LLC in the amount of $24,000.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the City of Joliet Landscape 610-23 Maintenance Contract - East with Beary Landscape Management in the amount of $20,000.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the 2023 Hickory - Spring Creek 611-23 Cleaning Project in the amount of $20,000.00 to Gregg W. Dobczyk Excavating and Payment Request No. 2 and Final in the amount of $22,000.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the 2023 Small Water Meter 612-23 Replacement Program to Calumet City Plumbing & Heating Co., Inc. in the amount of $450,000.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 2 in the amount of $101,600.00 and 613-23 Change Order No. 3 in the amount of $28,525.00 for the Caton Farm Road Water Main Improvements Project to PT Ferro Construction Co. for a total of $130,125.00 Attachments: Approver Report Page 5 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 The Interim City Manager gave a brief overview of this Council Memo. Change Order No. 2 for the Plainfield Road (Black - Center) 614-23 Water Main Improvements Project to Trine Construction Corp in the amount of $14,970.64 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Request for Authorization to Approve Change Order No. 1 to 615-23 Martin Whalen Office Solutions in the amount of $25,000.00 for Managed Print Services Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. Request for Authorization to Approve Change Order No. 2 to 616-23 Sierra ITS for Information Technology Contract Services in the Amount of $34,000.00 Attachments: Sierra - MTSA - 11-3-2022 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Annual Software Payment for the Sensus Analytic and RNI 617-23 SAAS Systems to Core & Main LP in the amount of $82,593.00 Attachments: Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding this Council Memo. AGENDA ITEM: Award of Contract for Axon Enterprise Services 619-23 Attachments: Axon Quote Axon Purchase Agreement Axon Powerpoint Approver Report The Interim City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Biosolids Disposal Program 620-23 to New Era Spreading Inc. in the amount of $2,333,930.00 Attachments: Approver Report Page 6 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 The Interim City Manager gave a brief overview of this Council Memo. Award of Contract to AVDG for City Council Chambers 621-23 Audio/Visual Upgrade Project in the Amount of $379,443.41 Attachments: AVDG - Contract Documents AVDG Quote 70737 City Council Chambers and JCTV Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding this Council Memo. LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: Public Hearing for Resolutions Approving Annexation 623-23 Agreements for 19940 W. Noel Road, 19922, W. Noel Road, and 19808 W. Noel Road and for Vacation Ordinances Associated with the Development of the South Chicago Logistics Subdivision. Resolution Approving an Annexation Agreement for 19940 W. Noel Road. (A-7-23) Resolution Approving an Annexation Agreement for 19922 W. Noel Road. (A-8-23) Resolution Approving an Annexation Agreement for 19808 W. Noel Road. (A-9-23) Ordinance Approving Vacation of a Perimeter Landscape Easement North of W. Noel Road and S. Bush Road. (V-5-23) Ordinance Approving Vacation of a Stormwater Management Easement North and West of W. Noel Road. (V-6-23) Page 7 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 Attachments: Resolution - Annexation Agreement_19940 W. Noel Road Plat of Annexation - 19940 W. Noel Road Resolution - Annexation Agreement_19922 W. Noel Road Plat of Annexation - 19922 W. Noel Road Resolution - Annexation Agreement_19808 W. Noel Road Plat of Annexation - 19808 W. Noel Road Annexation Agreement_signed Vacation Ordinance_South Chicago_Landscape Easement Vacation Ordinance_South Chicago_Stormwater Mgmt Easement Plat of Vacation Oct 19 Plan Commission Meeting Minutes Plan Commission Staff Report Packet Approver Report The Interim City Manager gave a brief overview of this Council Memo. Tom Osterberger, legal representative for NorthPoint, spoke regarding this item. A lengthy discussion was held regarding weight restrictions and current litigation. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Approving the 2024 Fiscal Year Annual Budget for 625-23 the City of Joliet, Will and Kendall Counties, Illinois. Attachments: 2024 Budget Approval Ordinance City of Joliet 2024 Budget Approver Report The Interim City Manager gave a brief overview of this Council Memo. Kevin Sing, Finance Director, gave a brief overview of the proposed budget. A lengthy discussion was held regarding sidewalk grinding. Ordinance Proposing the Establishment of the 2024 Joliet 626-23 Special Service Areas No. 1 and No. 2 Page 8 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 Attachments: Propose Bridge Ordinance 2024 SSA 1.doc Bridge Street SSA 1 Property Owner Spread Sheet.pdf Bridge Street SSA 1 Plat.pdf Propose Adella Ordinance 2024 SSA 2.doc Adella_Second SSA 2 Property Owner Spread Sheet.pdf Adella_Second SSA Plat.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Ordinance Approving the Reclassification of 4001 Brandon 627-23 Road from I-TC (Intermodal Terminal - Industrial Park) to I-TB (Intermodal Terminal - Transportation Equipment) Zoning (Z-5-23) Attachments: Ordinance - Zoning Reclassification 4001 Brandon Rd Plat of Zoning Z-5-23 Concept Plan Z-5-23 Z-5-23 Plan Commission Staff Report Packet Plan Commission Minutes 10_19_23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. A lengthy discussion was held regarding this item. Ordinance Approving the Reclassification of 102 Doris 628-23 Avenue from B-3 (General Business) Zoning to R-2A (Single-Family Residential) Zoning (Z-6-23) Attachments: Ordinance - Zoning Reclassification 102 Doris Ave Plat of Survey Z-6-23 Z-6-23 Plan Commission Staff Report Packet Plan Commission Minutes 10_19_23 Approver Report The Interim City Manager gave a brief overview of this Council Memo. Ordinances Associated with the Annexation of 19940 W. 629-23 Noel Road, 19922 W. Noel Road, and 19808 W. Noel Road and Development of the South Chicago Logistics Subdivision. Ordinance Approving the Annexation of 19940 W. Noel Road. (A-7-23) Ordinance Approving the Classification of 19940 W. Noel Road to I-1 (Light Industrial) Zoning. (A-7-23) Page 9 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 Ordinance Approving the Annexation of 19922 W. Noel Road. (A-8-23) Ordinance Approving the Classification of 19922 W. Noel Road to I-1 (Light Industrial) Zoning. (A-8-23) Ordinance Approving the Annexation of 19808 W. Noel Road. (A-9-23) Ordinance Approving the Classification of 19808 W. Noel Road to I-1 (Light Industrial) Zoning (A-9-23) Ordinance Approving the Preliminary Plat of South Chicago Logistics Subdivision. (P-8-23) Ordinance Approving the Final Plat of South Chicago Logistics Subdivision. (FP-9-23) Ordinance Approving the Recording Plat of South Chicago Logistics Subdivision. (RP-13-23) Attachments: AnnexOrd - A-7-23 - 19940 W. Noel Road Annx Zoning Class Ord - 19940 W. Noel Road Plat of Annexation - 19940 W. Noel Road AnnexOrd - A-8-23 - 19922 W. Noel Road Annx Zoning Class Ord - 19922 W. Noel Road Plat of Annexation - 19922 W. Noel Road AnnexOrd - A-9-23 - 19808 W. Noel Road Annx Zoning Class Ord - 19808 W. Noel Road Plat of Annexation - 19808 W. Noel Road Ordinance - Preliminary Plat South Chicago Logistics Preliminary Plat of Subdivision for South Chicago Logistics Ordinance - Final Plat South Chicago Logistics Final Plat of Subdivision for South Chicago Logistics Ordinance - Recording Plat - South Chicago Logistics Subdivision_v5 Recording Plat of Subdivision for South Chicago Logistics South Chicago Logistics_Architectural Planning Set Oct 19 Plan Commission Meeting Minutes Plan Commission Staff Report Packet Approver Report The Interim City Manager gave a brief overview of this Council Memo. Page 10 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 RESOLUTIONS: Resolution for the Surface Transportation Program Local 631-23 Match Commitment for the Theodore Street (Green Trails Drive - Westhampton Drive) Roadway Widening Improvement Project - MFT Section No. 18-00515-00-WR Attachments: Resolution Theodore Street Project Phasing Map and Cost Breakdowns.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Approving the Subrecipient Award Agreement 632-23 between Will County and City of Joliet on Behalf of the Grand Prairie Water Commission for the Alternative Water Source Program Attachments: Resolution Will County and GPWC Subrecipient Agreement.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Terminating a Lease Agreement with the Will 633-23 County Historical Society for the Lots at 575 E. Jackson Street Attachments: Resolution LEASE_AGREEMENT_WITH_THE_WILL_COUNTY_HISTO RICAL_SOCIETY (1).pdf Casseday House Locator Map and Site Plan.pdf Approver Report The Interim City Manager gave a brief overview of this Council Memo. Resolution Authorizing the Execution of a Lease with History 634-23 on Wheels for the Lots at 575 E. Jackson Street Attachments: Resolution History on Wheels - Information Sheet.docx Casseday House Locator Map and Site Plan.pdf Lease Agreement.docx Approver Report The Interim City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding this Council Memo. CITY MANAGER: Page 11 of 12 Pre-Council Meeting Meeting Minutes - Final November 20, 2023 PUBLIC COMMENTS: Julia Alexandria introduced Including You representatives and provided an overview of their recent successes. Pat Meade spoke regarding Ascension St. Joseph Hospital's nurses' contract issues. Margie Cepon spoke regarding NorthPoint item concerns. Kathy Garthus spoke regarding the closed loop. Councilman Hug left the meeting at 7:18 p.m. CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Guerrero, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. The motion carried by the following vote: Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilman Larry E. Hug ADJOURNMENT: Page 12 of 12