Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, December 18, 2023 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILWOMAN SUZANNA IBARRA (10/1/2023 - 12/31/2023) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON City Manager - Beth Beatty Interim Corporation Counsel - Chris Regis, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final December 18, 2023 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final December 18, 2023 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon ALSO PRESENT: City Manager Beth Beatty and Interim Corporation Counsel Chris Regis. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: Abraham Garcia spoke in favor of Council Memo 697-23: Resolution Denying a Special Use Permit to Allow a Used Car Dealership, Located at 1101 N. Broadway Street. John Sheridan spoke in favor of Council Memo 697-23. Julia Alexander spoke in favor of Council Memo 695-23: Resolution Approving an Honorary Street Name (Denise Winfrey Way) for E. Maude Avenue, Between S. Richards Street and Neal Avenue. Eric Prechtel, attorney with Rosanova & Whitaker on behalf of Lennar Corporation, informed the Council they were available to answer any questions regarding Council Memo #685-23: Ordinance Approving a Preliminary Planned Unit Development of Lakewood Prairie Subdivision, Unit 4 (PUD-9-23). APPOINTMENTS: MAYOR PRO TEM: COUNCIL COMMITTEE REPORTS: Diversity & Community Relations Finance Public Service CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - December 4, 2023 Council Meeting - December 5, 2023 Page 1 of 9 Pre-Council Meeting Meeting Minutes - Final December 18, 2023 Attachments: Pre-Council Meeting Minutes - December 4, 2023.pdf Council Meeting Minutes - December 5, 2023.pdf Approver Report Invoices to be Paid Attachments: Invoices to be Paid 12.19.23 Approver Report Award of Contract for the 921 E. Washington Street Site 661-23 Improvements project to PT Ferro Construction Co. in the amount of $198,365.75 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for Drinking Water Quality Compliance 662-23 Analytical Testing Services to Suburban Laboratories, Inc. in the amount of $30,680.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Job Order Contracting Agreement for the Public 663-23 Utilities SCADA (Supervisory Control and Data Acquisition) System Maintenance Service Agreement to Wunderlich-Malec Environmental in the amount of $40,000.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Motor Fuel Purchase to Al 664-23 Warren Oil Company Inc. in the amount of $1,365,000.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of Eight (8) Self Contained Breathing Apparatus 665-23 (SCBA) Packs for the Joliet Fire Department from Municipal Emergency Services (MES) in the amount of $52,720.00. Attachments: ##SCBA - 8 Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of Four (4) MTS Power Loaders for the Joliet Fire 666-23 Department from Stryker Medical in the amount of Page 2 of 9 Pre-Council Meeting Meeting Minutes - Final December 18, 2023 $55,387.52. Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of LIFEPAK CR2 Defibrillators for the Joliet Fire 667-23 Department from Stryker Medical in the amount of $35,577.54. Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of Knox Boxes for City of Joliet Businesses from 668-23 Knox Company in the amount of $46,831.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Sole Source Purchase of Drive Test Scanner System 669-23 Upgrade 5G FR1 Scanner and Associated Hardware for the Joliet Police Department Investigations Division Attachments: 2023 Drive Test Scanner Upgrade Quote Approver Report The City Manager gave a brief overview of this Council Memo. Authorization To Approve the Proposed Renewal of Group 670-23 Health, Dental, Vision and Life Insurance Programs Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the Eastern Avenue / Washington 671-23 Street Roadway Project - MFT Section No. 21-00535-00-FP to Austin Tyler Construction Inc. in the amount of ($15,187.70) Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 1 for the 2023 Biosolids Disposal Contract 672-23 to New Era Spreading Inc. in the amount of $256,077.17 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Change Order No. 3 for the Black Road Lift Station 673-23 Modifications Project to Williams Brothers Construction, Inc. Page 3 of 9 Pre-Council Meeting Meeting Minutes - Final December 18, 2023 in the amount of $56,180.17 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. AGENDA ITEM: Authorization to Fund Predevelopment Loan Draw 7 to 675-23 Riverwalk Homes LLC in the amount of $341,502.30 Attachments: Draw Summary Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the 2024 Sanitary Sewer Rehabilitation 676-23 Program - Bridalwreath Acres, Stonegate, Black Road Acres, and Bevan Acres to National Power Rodding Corp. in the amount of $2,428,331.50 Attachments: 2024 Sanitary Sewer Rehabilitation Exhibit.docx Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the 2023 Roadways Resurfacing - 677-23 Contract C MFT Section No. 23-00561-00-RS to PT Ferro Construction Co. in the amount of $2,963,546.94 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the 2023 Roadways Resurfacing - 678-23 Contract D to PT Ferro Construction Co. in the amount of $3,211,812.92 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. LICENSES AND PERMIT APPLICATIONS: PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Approving a Special Use Permit to Allow 680-23 Construction of a New Automatic Car Wash, Located at 1351 Route 59 (ZBA 2023-66) Page 4 of 9 Pre-Council Meeting Meeting Minutes - Final December 18, 2023 Attachments: Ordinance SUP - ZBA 2023-66 Site Plan 2023-66 2023-66 ZBA Staff Report Packet Zoning Board of Appeals Minutes 11_16_23 Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Amending the 2023 Budget for the Two New Fire 681-23 Engine Purchases Attachments: Budget Amending Ordinance 2 New Fire Engine Purchases (003) Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Adopting Street Opening and Pavement 682-23 Restoration Regulations Attachments: Ordinance Adopting the Street Opening and Pavement Restoration Regulations.docx Street Opening & Pavement Restoration Regulations.docx Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Adopting Parking Lot Lighting Regulations 683-23 Attachments: Ordinance Adopting the Parking Lot Lighting Regulations.docx Parking Lot Lighting Regulations.doc Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance of the City of Joliet, Illinois, Providing for the 684-23 Redemption of a Portion of the City's General Obligation Bonds, Series 202B and the Abatement of a Portion of the Taxes Levied for the Payment thereof Attachments: Ordinance Bond Redemption and Tax Abatement Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Approving a Preliminary Planned Unit 685-23 Development of Lakewood Prairie Subdivision, Unit 4. (PUD-9-23) Page 5 of 9 Pre-Council Meeting Meeting Minutes - Final December 18, 2023 Attachments: Ordinance - Preliminary PUD_Lakewood Prairie_Unit 4_w.attachments Preliminary PUD Plat of Lakewood Prairie Unit 4_Joliet IL Wetland Delineation Report Plan Commission Minutes_11.16.2023 PUD-9-23_Lakewood Prairie_Unit 4_Staff Report_Packet Public Comment #1 Financial Plan - Annual Report_2022 Approver Report The City Manager gave a brief overview of this Council Memo. Ordinances Associated with the Cherry Hill Business Park 686-23 West Unit 6 Subdivision, Phase 2. Ordinance Approving Final Plat of the Cherry Hill Business Park West Unit 6 Subdivision, Phase 2. (FP-12-23) Ordinance Approving Recording Plat of the Cherry Hill Business Park West Unit 6 Subdivision, Phase 2. (RP-14-23) Attachments: Ordinance - Recording Plat - Cherry Hill Business Park West Unit 6 Subdivision, Phase 2 Recording Plat Ordinance - Final Plat Cherry Hill Business Park West Unit 6 Subdivision_Phase 2 Final Plat Legal Property Description Agile Site Improvement Plans Agile Site Plan Agile Elevations Agile Floor Plan Agile Entry Photometric Plan Plan Commission Minutes_11.16.2023 FP-12-23 Cherry Hill Business Park West Unit 6 Subdivision_Phase 2_Staff Report Packet Approver Report The City Manager gave a brief overview of this Council Memo. Councilman Clement left the meeting at approximately 6:00 p.m. Ordinance Amending the 2023 Annual Budget for the 687-23 Purchase of Fuel in the amount of $300,000.00 Page 6 of 9 Pre-Council Meeting Meeting Minutes - Final December 18, 2023 Attachments: ORDINANCE AMENDING THE 2023 CITY OF JOLIET ANNUAL BUDGET FOR Motor Fuels.docx Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Declaring the City of Joliet Exempt from the 688-23 Illinois Paid Leave for All Workers Act Attachments: Ordinance.docx Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Amending Chapter 4, Article VI, Tobacco 689-23 Regulations, Ordinance of the City of Joliet Code of Ordinances (Adding Endorsement Requirement, Location Restriction, and Amending Fee Structure) Attachments: Ordinance.docx Approver Report The City Manager gave a brief overview of this Council Memo. RESOLUTIONS: Supplemental Resolution Appropriating Motor Fuel Tax 691-23 Funds for the Eastern Avenue / Washington Street Roadway Project - MFT Section No. 21-00535-00-FP Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Motor Fuel Tax Funds for the 2023 692-23 Roadways Resurfacing Contract C - MFT Section No. 23-00561-00-RS in the amount of $2,963,546.94 Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Accepting the Assignment and Assumption of 693-23 Grant of Public Water Line Easement Agreement for the Rock Run Collection Off-Site Water Mains Attachments: Resolution Assignment and Assumption of Public Water Line Easement RMJ 09.15.23.docx Approver Report Page 7 of 9 Pre-Council Meeting Meeting Minutes - Final December 18, 2023 The City Manager gave a brief overview of this Council Memo. Resolution Approving an Agreement for use of Right-of-Way 694-23 between the City of Joliet and Vero Fiber Networks Attachments: Resolution Joliet IL - Vero ROW Agreement - 11-10-2023.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Approving an Honorary Street Name (Denise 695-23 Winfrey Way) for E. Maude Avenue, Between S. Richards Street and Neal Avenue Attachments: Resolution Honorary Street Name Application - Winfrey Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Approving a Highway Authority Agreement 696-23 between the City of Joliet and Saint Sebastian Investment LLC for the Property Located at 1160 W. Jefferson St Attachments: Resolution HAA 2023_10_06 with updated figures.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Denying a Special Use Permit to Allow a Used 697-23 Car Dealership, Located at 1101 N. Broadway Street Attachments: Resolution ZBA 2023-63 (1101 N. Broadway) November Staff Report Packet Zoning Board of Appeals Minutes 11_16_23 Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Approving Interim Water Supply Agreement 698-23 Between City of Joliet and Village of Rockdale Attachments: Resolution Joliet-Rockdale-Water Supply Agreement-With Exhibits-12-12-23 Approver Report The City Manager gave a brief overview of this Council Memo. Page 8 of 9 Pre-Council Meeting Meeting Minutes - Final December 18, 2023 Resolution Authorizing the Release of Closed Session 699-23 Minutes Attachments: Resolution 2023-12-19 Release of Closed Session Minutes Approver Report The City Manager gave a brief overview of this Council Memo. CITY MANAGER: PUBLIC COMMENTS: Amy Gallo spoke regarding the installation of a stop sign on NE Frontage Road. Greg Ruddy, Director of Public Works, provided statistics regarding this area of the frontage road. A lengthy discussion was held regarding the stop sign request. Christine Nordstrom spoke regarding the request for a stop sign on the frontage road . Kathy Garthus spoke regarding Whimsy Trucking facility concerns. Craig Nelson spoke regarding Council Memo #680-23 Ordinance Approving a Special Use Permit to Allow Construction of a New Automatic Car Wash, Located at 1351 Route 59 (ZBA 2023-66). CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Guerrero, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. The motion carried by the following vote: Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilman Joe Clement ADJOURNMENT: Page 9 of 9