Pre-Council Meeting

Regular Meeting

Joliet, IL · June 17, 2024

Minutes

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, June 17, 2024 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILWOMAN JAN HALLUMS QUILLMAN (4/1/2024 - 6/30/2024) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN SHERRI REARDON City Manager - Beth Beatty Interim Corporation Counsel - Christopher Regis, City Clerk Christa M. Desiderio Pre-Council Meeting Meeting Minutes - Final June 17, 2024 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final June 17, 2024 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon PRESENTATION: Joliet Comprehensive Plan - Jim Torri, Planning Director and Jayne Bernhard, Planner Attachments: Approver Report Jayne Bernhard gave a lengthy presentation on the proposed Joliet Comprehensive Plan. A lengthy discuss was held regarding the proposed Comprehensive Plan. Entryway Landscaping Improvement Project - Greg Ruddy - Director of Public Works and Joe Nordman - Roadways Engineer Greg Ruddy, Director of Public Works, gave a brief presentation on the City's entryway landscaping plan. A brief discussion was held regarding the entryway landscaping. MAYOR APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: Phil Soto, Petitioner and Property Owner, spoke regarding Council Memo #304-24: Ordinance Approving a Variation of Use to allow a five-unit residence in an R-3 (one & two family residential) zoning district, located at 515 Summit Street (ZBA 2024-19). A brief discussion was held regarding Council Memo #304-24. APPOINTMENTS: MAYOR PRO TEM: COUNCIL COMMITTEE REPORTS: Finance Public Service Page 1 of 7 Pre-Council Meeting Meeting Minutes - Final June 17, 2024 CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - June 3, 2024 Council Meeting - June 4, 2024 Attachments: Pre-Council Meeting Minutes - June 3, 2024.pdf Council Meeting Minutes - June 4, 2024.pdf Approver Report Invoices to be Paid Attachments: Invoices to be Paid 06.18.24 Approver Report Award of Contract for the Richmond Street (Fairlane Drive - 291-24 Sunset Strip) Roadway Improvement Project - MFT Section No. 24-00565-00-FP 2024 to PT Ferro Construction Co. in the amount of $540,786.10 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Professional Services Agreement for the 2025 Sanitary 292-24 Sewer Rehabilitation Program to RJN Group Inc. in the amount of $95,700.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Approve Purchase of a Replacement Pump for the West Park 293-24 Lift Station from Metropolitan Industries in the amount of $57,470.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of Three (3) F550 Chassis for Roadways for 294-24 $211,269.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Purchase of Three (3) Kenworth Large Dump Trucks from 295-24 Henderson Products Inc. for $849,201.00 Attachments: Approver Report Page 2 of 7 Pre-Council Meeting Meeting Minutes - Final June 17, 2024 The City Manager gave a brief overview of this Council Memo. Approve Payment of the 2024 Wastewater Discharge Permit 296-24 Fees to the Illinois Environmental Protection Agency in the amount of $152,500.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. AGENDA ITEM: Award of Contract for Chicago Street Streetscape (Jefferson 297-24 - Cass) City Square & Watermain Improvements to Lindblad Construction Co. of Joliet Inc. in an amount not to exceed $19,435,945.95 Attachments: Approver Report The City Manager stated this item is being pulled from the agenda. Agreements Associated with the City-wide Comprehensive 298-24 Plan Award of Professional Services Agreement for the Joliet Comprehensive Plan to Lamar Johnson Collaborative in the Amount of $564,250 Award of Professional Services Agreement for an Economic Analysis to Urban3 in the amount of $138,768.00 Attachments: Land_Use___Economic_Development_Committee_24-05-29 _Meeting_Minutes RFQ 2691-0123 - LAMAR JOHNSON COLLABORATIVE - COMPREHENSIVE PLAN FOR CITY OF JOLIET City of Joliet Comprehensive Plan_LJC Scope of Work City of Joliet IL Proposal UPDATED MAR 12 2024 Approver Report The City Manager gave a brief overview of this Council Memo. LICENSES AND PERMIT APPLICATIONS: Application for a Drive Thru Permit for a Jimmy John’s 300-24 Restaurant at 7801 Caton Farm Road Page 3 of 7 Pre-Council Meeting Meeting Minutes - Final June 17, 2024 Attachments: 7801 Caton Farm Jimmy Johns Drive Thru Permit Application.docx 7801 Caton Farm Jimmy Johns Drive Thru Request Letter.pdf 7801 Caton Farm Jimmy Johns Drive Thru Exhibit.pdf Approver Report The City Manager gave a brief overview of this Council Memo. PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinance Amending the 2024 City of Joliet Annual Budget 302-24 for the Entryway Bed Landscaping Improvement Project, the Award of Contracts, and the Purchase of Material Attachments: Ordinance Amending the 2024 Annual Budget Entryway Landscaping in the Amount of $250000 - Copy.pdf Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the additional funding needed for this project. Ordinance to Establish the Grand Prairie Water Commission, 303-24 Approve an Intergovernmental Agreement and a Water Supply Agreement, Appoint Representatives to the Commission, Authorize Approval of Bylaws and a Program Management Agreement, and Other Related Matters Attachments: Joliet Ordinance Establishing GPWC and Related Approvals-Draft 6-5-24.pdf IGA to Establish the Grand Prairie Water Commission Draft 6-12-24 For Member Approval.pdf GPWC-Members-Lake Michigan Water Supply Agreement Draft 6-12-24 (With Maps).pdf GPWC Bylaws Draft 6-5-2024 For Member Approval.pdf GPWC-Joliet Program Management Agreement Draft 6-5-24 For Member Approval (With Ex A).pdf Approver Report The City Manager gave a brief overview of this Council Memo. Ordinance Approving a Variation of Use to allow a five-unit 304-24 residence in an R-3 (one & two family residential) zoning district, located at 515 Summit Street (ZBA 2024-19) Page 4 of 7 Pre-Council Meeting Meeting Minutes - Final June 17, 2024 Attachments: ZBA 2024-19 (515 Summit Street) Staff Report Packet Ordinance Variation of Use for 515 Summit Street (ZBA 2024-19) Approver Report The City Manager gave a brief overview of this Council Memo. A brief discussion was held regarding the petitioner discussing the variation of use with the neighborhood groups. A brief discussion was held regarding Council Memo #303: Ordinance to Establish the Grand Prairie Water Commission, Approve an Intergovernmental Agreement and a Water Supply Agreement, Appoint Representatives to the Commission, Authorize Approval of Bylaws and a Program Management Agreement, and Other Related Matters. RESOLUTIONS: Resolution Authorizing Execution of a Memorandum of 306-24 Understanding Between the City of Joliet and the Joliet Junior College Police Department Attachments: Resolution JJC 911 MOU Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Motor Fuel Tax Funding for the 307-24 Richmond Street (Fairlane Drive - Sunset Strip) Roadway Improvement Project - 2024 MFT Section No. 24-00565-00-FP Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing Approval and Execution of a Real 308-24 Estate Sales Agreement (Southeast Corner of County Line and Black Roads) and an Intergovernmental Agreement with the Village of Shorewood for the Purchase of Real Property Attachments: Resolution Resolution Joliet-Black and County Line Agreements (RE IGA) .pdf Joliet-Shorewood IGA for Real Estate Acquisition.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Authorizing the Execution of an 309-24 Intergovernmental Agreement with the Joliet Arsenal Development Authority and Acceptance of a $75,000 Grant to Page 5 of 7 Pre-Council Meeting Meeting Minutes - Final June 17, 2024 Fund an Economic Analysis Attachments: Resolution Land_Use___Economic_Development_Committee_24-05-29 _Meeting_Minutes RFQ 2691-0123 - LAMAR JOHNSON COLLABORATIVE - COMPREHENSIVE PLAN FOR CITY OF JOLIET City of Joliet Comprehensive Plan_LJC Scope of Work City of Joliet IL Proposal UPDATED MAR 12 2024 Intergovernmental Agreement Joliet Economic Analysis_JADA Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Rebuild Illinois Bond Funds for the 310-24 Chicago Street Streetscape (Jefferson - Cass) City Square & Watermain Improvements Project - Section No. 21-00545-00-PV in the amount of $2,501,760.00 Attachments: Resolution Approver Report The City Manager stated this item is being pulled from the Agenda. In response to Councilman Hug's question, Police Chief Evans explained Council Memo #306-24 Resolution Authorizing Execution of a Memorandum of Understanding Between the City of Joliet and the Joliet Junior College Police Department. CITY MANAGER: PUBLIC COMMENTS: None. CLOSED SESSION to discuss the following subjects: A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilman Cesar Guerrero, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. The motion carried by the following vote: Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon ADJOURNMENT: Page 6 of 7 Pre-Council Meeting Meeting Minutes - Final June 17, 2024 Page 7 of 7

Agenda

City of Joliet Pre-Council Meeting Meeting Agenda - Final MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILWOMAN JAN HALLUMS QUILLMAN (4/1/2024 - 6/30/2024) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN SHERRI REARDON City Manager - Beth Beatty Interim Corporation Counsel - Christopher Regis, City Clerk Christa M. Desiderio Monday, June 17, 2024 5:30 PM City Hall, Council Chambers Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: PRESENTATION: Joliet Comprehensive Plan - Jim Torri, Planning Director and Jayne Bernhard, Planner Attachments: Approver Report MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: Page 1 of 7 Pre-Council Meeting Meeting Agenda - Final June 17, 2024 This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. APPOINTMENTS: MAYOR PRO TEM: COUNCIL COMMITTEE REPORTS: Finance Public Service CONSENT AGENDA: Approval of Minutes: Pre-Council Meeting - June 3, 2024 Council Meeting - June 4, 2024 Attachments: Pre-Council Meeting Minutes - June 3, 2024.pdf Council Meeting Minutes - June 4, 2024.pdf Approver Report Invoices to be Paid Attachments: Invoices to be Paid 06.18.24 Approver Report Award of Contract for the Richmond Street (Fairlane Drive - Sunset 291-24 Strip) Roadway Improvement Project - MFT Section No. 24-00565-00-FP 2024 to PT Ferro Construction Co. in the amount of $540,786.10 Attachments: Approver Report Professional Services Agreement for the 2025 Sanitary Sewer 292-24 Rehabilitation Program to RJN Group Inc. in the amount of $95,700.00 Attachments: Approver Report Page 2 of 7 Pre-Council Meeting Meeting Agenda - Final June 17, 2024 Approve Purchase of a Replacement Pump for the West Park Lift 293-24 Station from Metropolitan Industries in the amount of $57,470.00 Attachments: Approver Report Purchase of Three (3) F550 Chassis for Roadways for 294-24 $211,269.00 Attachments: Approver Report Purchase of Three (3) Kenworth Large Dump Trucks from 295-24 Henderson Products Inc. for $849,201.00 Attachments: Approver Report Approve Payment of the 2024 Wastewater Discharge Permit Fees 296-24 to the Illinois Environmental Protection Agency in the amount of $152,500.00 Attachments: Approver Report AGENDA ITEM: Award of Contract for Chicago Street Streetscape (Jefferson - 297-24 Cass) City Square & Watermain Improvements to Lindblad Construction Co. of Joliet Inc. in an amount not to exceed $19,435,945.95 Attachments: Approver Report Page 3 of 7 Pre-Council Meeting Meeting Agenda - Final June 17, 2024 Agreements Associated with the City-wide Comprehensive Plan 298-24 Award of Professional Services Agreement for the Joliet Comprehensive Plan to Lamar Johnson Collaborative in the Amount of $564,250 Award of Professional Services Agreement for an Economic Analysis to Urban3 in the amount of $138,768.00 Attachments: Land_Use___Economic_Development_Committee_24-05-29_M eeting_Minutes RFQ 2691-0123 - LAMAR JOHNSON COLLABORATIVE - COMPREHENSIVE PLAN FOR CITY OF JOLIET City of Joliet Comprehensive Plan_LJC Scope of Work City of Joliet IL Proposal UPDATED MAR 12 2024 Approver Report LICENSES AND PERMIT APPLICATIONS: Application for a Drive Thru Permit for a Jimmy John’s Restaurant 300-24 at 7801 Caton Farm Road Attachments: 7801 Caton Farm Jimmy Johns Drive Thru Permit Application.docx 7801 Caton Farm Jimmy Johns Drive Thru Request Letter.pdf 7801 Caton Farm Jimmy Johns Drive Thru Exhibit.pdf Approver Report PUBLIC HEARINGS: All evidence and testimony will be presented under oath. The petitioner will be allowed to present first. After the petitioner is completed, interested parties will be allowed to present evidence and/or cross examine the petitioner. As this hearing is legislative in nature and not administrative, an interested party shall be defined as someone who either owns property within 600 feet of the proposed development site, or a member or official representative of an affected governmental body; the remainder of those who wish to be heard shall be classified as public speakers. Interested parties will present second. Once the interested parties have completed, public speakers will be heard. These individuals are public speakers, so the applicable public speaking rules shall be in effect: Speakers should try to address all comments to the council as a whole and not to any individual member, repetitive comments are discouraged, total comment time for any one person is 4 minutes, no speaker shall engage in a debate or make direct threats or personal attacks or be uncivil or abusive, disruptive behavior by the members of the public will not be tolerated, and the presiding officer may limit irrelevant, immaterial, or inappropriate comments or statements. ORDINANCES AND RESOLUTIONS: ORDINANCES: Page 4 of 7 Pre-Council Meeting Meeting Agenda - Final June 17, 2024 Ordinance Amending the 2024 City of Joliet Annual Budget for the 302-24 Entryway Bed Landscaping Improvement Project, the Award of Contracts, and the Purchase of Material Attachments: Ordinance Amending the 2024 Annual Budget Entryway Landscaping in the Amount of $250000 - Copy.pdf Approver Report Ordinance to Establish the Grand Prairie Water Commission, 303-24 Approve an Intergovernmental Agreement and a Water Supply Agreement, Appoint Representatives to the Commission, Authorize Approval of Bylaws and a Program Management Agreement, and Other Related Matters Attachments: Joliet Ordinance Establishing GPWC and Related Approvals-Draft 6-5-24.pdf IGA to Establish the Grand Prairie Water Commission Draft 6-12-24 For Member Approval.pdf GPWC-Members-Lake Michigan Water Supply Agreement Draft 6-12-24 (With Maps).pdf GPWC Bylaws Draft 6-5-2024 For Member Approval.pdf GPWC-Joliet Program Management Agreement Draft 6-5-24 For Member Approval (With Ex A).pdf Approver Report Ordinance Approving a Variation of Use to allow a five-unit 304-24 residence in an R-3 (one & two family residential) zoning district, located at 515 Summit Street (ZBA 2024-19) Attachments: ZBA 2024-19 (515 Summit Street) Staff Report Packet Ordinance Variation of Use for 515 Summit Street (ZBA 2024-19) Approver Report RESOLUTIONS: Resolution Authorizing Execution of a Memorandum of 306-24 Understanding Between the City of Joliet and the Joliet Junior College Police Department Attachments: Resolution JJC 911 MOU Approver Report Page 5 of 7 Pre-Council Meeting Meeting Agenda - Final June 17, 2024 Resolution Appropriating Motor Fuel Tax Funding for the Richmond 307-24 Street (Fairlane Drive - Sunset Strip) Roadway Improvement Project - 2024 MFT Section No. 24-00565-00-FP Attachments: Resolution Approver Report Resolution Authorizing Approval and Execution of a Real Estate 308-24 Sales Agreement (Southeast Corner of County Line and Black Roads) and an Intergovernmental Agreement with the Village of Shorewood for the Purchase of Real Property Attachments: Resolution Resolution Joliet-Black and County Line Agreements (RE IGA) .pdf Joliet-Shorewood IGA for Real Estate Acquisition.pdf Approver Report Resolution Authorizing the Execution of an Intergovernmental 309-24 Agreement with the Joliet Arsenal Development Authority and Acceptance of a $75,000 Grant to Fund an Economic Analysis Attachments: Resolution Land_Use___Economic_Development_Committee_24-05-29_M eeting_Minutes RFQ 2691-0123 - LAMAR JOHNSON COLLABORATIVE - COMPREHENSIVE PLAN FOR CITY OF JOLIET City of Joliet Comprehensive Plan_LJC Scope of Work City of Joliet IL Proposal UPDATED MAR 12 2024 Intergovernmental Agreement Joliet Economic Analysis_JADA Approver Report Resolution Appropriating Rebuild Illinois Bond Funds for the 310-24 Chicago Street Streetscape (Jefferson - Cass) City Square & Watermain Improvements Project - Section No. 21-00545-00-PV in the amount of $2,501,760.00 Attachments: Resolution Approver Report CITY MANAGER: PUBLIC COMMENTS: Page 6 of 7 Pre-Council Meeting Meeting Agenda - Final June 17, 2024 This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: PERSONNEL: The appointment, employment, compensation, discipline, performance or dismissal of specific City employees (5 ILCS 5/120/2(c)(1)). COLLECTIVE BARGAINING: Collective negotiating matters and salary schedules for one or more classes of City employees (5 ILCS 5/120/2(c)(2)). LAND ACQUISITION or CONVEYANCE: The purchase or lease of real property for the use of the City, including whether a particular parcel should be acquired, or the setting of a price for the sale or lease of property owned by the City (5ILCS 5/120/2(c)(5,6)). PENDING or THREATENED LITIGATION: A pending legal action against, affecting or on behalf of the City or a similar legal action that is probable or imminent (5 ILCS 5/120/2(c)(11)). ADJOURNMENT: This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Live, online streaming of Regular City Council and Pre-Council meetings is now available at www.joliet.gov. Videos and agenda packets can be accessed by clicking on the Meetings & Agendas link at the center of the home page for "Joliet City Council E-Agenda & Streaming Video." The new page includes archived footage and interactive agendas available for the public to view at their convenience. Page 7 of 7