Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, January 6, 2025 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO- TEM COUNCILMAN JOE CLEMENT (1/1/2025 - 3/31/2025) COUNCILMAN CESAR CARDENAS COUNCILMAN CESAR GUERRERO COUNCILMAN LARRY E. HUG COUNCILWOMAN SUZANNA IBARRA COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON City Manager - Beth Beatty Interim Corporation Counsel - Todd Lenzie City Clerk - Lauren O'Hara Pre-Council Meeting Meeting Minutes - Final January 6, 2025 Page 1 of 1 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon ALSO PRESENT: Interim Corporation Counsel Todd Lenzie and City Clerk Lauren O'Hara. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: Trista Brown spoke regarding the recommended appointments to the Comprehensive Plan Advisory Committee for the City of Joliet. Kathy Garthus spoke regarding the recommended appointments to the Comprehensive Plan Advisory Committee for the City of Joliet. Jay Ringo spoke regarding the recommended appointments to the Comprehensive Plan Advisory Committee for the City of Joliet. Megan Cooper spoke regarding the recommended appointments to the Comprehensive Plan Advisory Committee for the City of Joliet. Nathaniel Washburn, Attorney, informed the Council the Petitioners are available for any questions on Council Memo #43-25: Ordinances Associated with the Preliminary Planned Unit Development of Vista Ridge Subdivision. James Foster, Petitioner, spoke regarding the proposed use at Council Memo #36-25: Resolution Approving an Annexation Agreement for 0.43 Acres Located at the Southwest Corner of Woodruff Road and McKay Street and Council Memo #38-25 Ordinances Associated with the Annexation of 0.43 Acres Located at the Southwest Corner of Woodruff Road and McKay Street. COUNCIL COMMITTEE REPORTS: Land Use & Economic Development Public Safety Public Service CONSENT AGENDA: Approval of Minutes: Page 1 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 Pre-Council Meeting - December 16, 2024 Council Meeting - December 17, 2024 Attachments: Pre-Council Meeting Minutes - December 16, 2024.pdf Council Meeting Minutes - December 17, 2024.pdf Approver Report Invoices to be Paid Attachments: Invoices to be Paid 1-7-25.pdf Approver Report Award of Contract for the 2025 Aluminum Sulfate Purchase 1-25 to USALCO, LLC in the Amount of $760,370.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Award of Contract for the 2025 Manganese Sulfate Chemical 2-25 Purchase to Hawkins Inc. in the Amount of $282,030.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Award of Contract for the 2025 Bulk Polymer Purchase to 3-25 Polydyne Inc. in the Amount of $152,250.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Award of Contract for the 2025 Sodium Permanganate 4-25 Chemical Purchase to Carus Corporation in the Amount of $359,382.72 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Award of Contract for the 2025 Blended Phosphate Chemical 5-25 Purchase to Carus Corporation in the Amount of $131,040.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Award of Contract for the 2025 Bulk Sodium Hypochlorite 6-25 Page 2 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 Purchase to Hawkins Inc. in the Amount of $101,500.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Award of Contract for the 2025 Sodium BiSulfite Purchase to 7-25 Alexander Chemical in the Amount of $52,080.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Award of the 2025 Public Utilities Department Electrical 8-25 Maintenance Services Contract to Elliott Electric Inc. in the Amount of $278,320.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. A brief discussion was held regarding Elliott Electric and the service provided with this contract. Award of Contract for the Well 23D Emergency Repairs to 9-25 Great Lakes Water Resources Group in the Amount of $80,605.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Award of Professional Services Agreement for 10-25 Pre-Treatment Program Assistance to Baxter & Woodman Inc. in the Amount of $120,000.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. At the request of Mayor D'Arcy, Public Utilities Director Allison Swisher briefly discussed Baxter & Woodman's service to the City. Approve the 2024-2025 Bulk Salt Purchase with the State of 11-25 Illinois and Morton Salt at the Prorated Unit Price of $67.52 Per Ton Attachments: Resolution 7992.pdf Approver Report The City Clerk opened discussion for this Council Memo. No discussion was Page 3 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 held. Purchase of Anti-Icing / Deicing Fluids for the 2024-2025 12-25 Snow Removal Season Attachments: Approver Report The City Clerk opened discussion for this Council Memo. At the request of Mayor D'Arcy, Public Works Director Greg Ruddy briefly explained the materials used for anti-icing / deicing fluids and the cost of said materials. Amendment No. 1 to the Professional Services Agreement 13-25 for 2024 Water and Sewer Financial Planning Services to Burns & McDonnell Engineering Co. Inc. in the Amount of $21,000.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. At the request of Mayor D'Arcy, Ms. Swisher briefly explained this Council Memo addresses Baxter & Woodman's financial assistance services to the City. Amendment No. 2 for the Phase III Engineering Services for 14-25 the Joliet / IL 53 at Emerald Drive Project- Section No. 18-00516-00-CH to Jacob & Hefner Associates Inc. in the Amount of $16,200.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Amendment No. 2 for the Professional Services Agreement 15-25 for the Design of Joliet City Square (West of Chicago Street from Van Buren Street to Clinton Street) to Civiltech Engineering, Inc. in an Amount not to Exceed $30,625.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the Parks Avenue (Liberty Street - 16-25 Elwood Avenue) Roadway Project to PT Ferro Construction Co. for a Decrease in the Amount of ($104,468.51) and Payment Estimate No. 3 and Final in the Amount of $17,957.61 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was Page 4 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 held. Change Order No. 1 for the Bridge Street (Nicholson Street - 17-25 N. Center Street) Roadway Improvement Project - MFT Section No. 24-00562-00-FP to PT Ferro Construction Co. in the Amount of $18,500.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the 2023 Sidewalk / Curb 18-25 Replacement Project - Contract B to Davis Concrete Construction Co. in the Amount of $55,761.89, and Payment No. 3 in the Amount of $68,658.02 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the Wallace Street Roadway 19-25 Reconstruction Project - MFT Section No. 23-00554-00-FP to PT Ferro Construction Co. a Decrease in the Amount of ($31,403.09) and Payment Estimate No. 6 and Final in the Amount of $35,784.60 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the Forest Park Phase 3 Water Main 20-25 Improvements Project to M & J Underground Inc. for a Decreased Amount of ($440,548.72) Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the Garnsey Park Phase 5A Water 21-25 Main Improvements Project to Construction by Camco Inc. for a Decreased Amount of ($267,010.93) Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the Hickory Creek East Water Main 22-25 Improvements Project to Austin Tyler Construction Inc. for a Decreased Amount of ($772,015.73) Page 5 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the Idylside Water Main 23-25 Improvements Project to Len Cox & Sons Excavating for a Decreased Amount of ($191,173.14) Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the Plainfield Road (Theodore St. to 24-25 Black Rd.) Water Main Improvements Project on Behalf of Austin Tyler Construction for Adjustments to Project Completion Dates Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the Varnado Park Main 25-25 Improvements Project on behalf of Steve Spiess Construction in the Amount of $106,029.50 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 1 for the West Park Water Main 26-25 Improvements Project to Airy’s Inc. for a Decreased Amount of ($465,522.93) Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Change Order No. 3 for the Broadway Street (West Marion 27-25 Street - West Jefferson Street) Roadway Reconstruction Project - MFT Section No. 23-00557-00-FP to PT Ferro Construction Co. for a Decrease in the Amount of ($17,226.37) and Payment Estimate No. 6 and Final in the Amount of $53,479.75 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Page 6 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 Authorization to Fund Predevelopment Loan Draw 10 to 28-25 Riverwalk Homes LLC in the amount of $298,366.77 Attachments: Riverwalk Homes LLC Draw 10 Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Approve Payment for the Well 27D Pump Repairs and Motor 29-25 Purchase to Layne Christensen Company Inc. in the Amount of $193,109.00 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Approve Payment for Emergency Repairs to the Des Plaines 30-25 River Crossing Water Main to Airy’s Inc. in the Amount of $573,670.69 Attachments: Approver Report The City Clerk opened discussion for this Council Memo. At the request of Councilwoman Reardon, Ms. Swisher briefly explained the necessary emergency repairs to the Des Plaines River Crossing Water Main. AGENDA ITEM: Award of Contract for the 2025 Biosolids Disposal Contract 32-25 to New Era Spreading Inc. in the Amount of $2,425,240.00 Attachments: Approver Report The City Clerked open discussion for this Council Memo. At the request of Mayor D'Arcy, Ms. Swisher gave a brief explanation for the contract associated with this Council Memo. LICENSES AND PERMIT APPLICATIONS: Application for a Drive Thru Permit for a Starbucks 34-25 Restaurant at 16301 S. Boulevard Place, Unit 101 Attachments: 16301 Boulevard Starbucks Drive Thru Permit Application.docx 16301 Boulevard Starbucks Drive Thru Request Letter.pdf 16301 Boulevard Starbucks Drive Thru Exhibit.pdf Approver Report The City Clerk opened discussion for this Council Memo. Page 7 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 At the request of Councilman Guerrero, Tom Williams, member of the development team for The Boulevard project, briefly discussed the viability of an another Starbucks restaurant in Joliet. Councilman Hug spoke in favor of the additional Starbucks in his district at this location. PUBLIC HEARINGS: Resolution Approving an Annexation Agreement for 0.43 36-25 Acres Located at the Southwest Corner of Woodruff Road and McKay Street. (A-7-24) Attachments: Resolution - Annexation Agreement_SWC Woodruff Road & McKay Street Plat of Annexation Plan Commission Staff Report Packet Annexation Agreement 11.21.2024 Plan Commission Minutes Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinances Associated with the Annexation of 0.43 Acres 38-25 Located at the Southwest Corner of Woodruff Road and McKay Street Ordinance Approving the Annexation of 0.43 Acres Located at the Southwest Corner of Woodruff Road and McKay Street. (A-7-24) Ordinance Approving the Classification of 0.43 Acres Located at the Southwest Corner of Woodruff Road and McKay Street to an R-2 (Single-Family Residential) Zoning District. (A-7-24) Ordinance Approving a Variation of Use to Allow a Contractor Shop, a B-3 (General Business District) Use, in an R-2 (Single-Family Residential) Zoning District, Located at the Southwest Corner of Woodruff Road and McKay Street. (ZBA 2024-58) Page 8 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 Attachments: Annexation Ordinance Annexation Zoning Class Ordinance Ordinance - Variation of Use ZBA 2024-58 Plat of Annexation Annexation Agreement.docx Conceptual Site Plan Plan Commission Staff Report Packet Plan Commission Minutes 11.21.2024 Zoning Board of Appeals Staff Report Packet Zoning Board of Appeals Minutes 11-21-24 Approver Report The City Clerk opened discussion for this Council Memo. Councilman Cardenas spoke in favor of this project that is in his district. Ordinance Establishing the Comprehensive Plan Advisory 39-25 Committee for the City of Joliet Attachments: Ordinance - Comprehensive Plan Advisory Committee Approver Report The City Clerk opened discussion for this Council Memo. A lengthy discussion was held regarding the establishment of the committee, committee member selection process, creation of subcommittees, use of consultant company Lamar Johnson Collaborative, previous Quality of Life Plan, previous Riverfront Plan, and the addition of three more members still needed to participate on the committee. Ordinance Approving a Special Use Permit to Allow an 40-25 Automotive Repair Business, Located at 206 S. Boulder Avenue (ZBA 2024-53) Attachments: Ordinance - Special Use Permit ZBA 2024-53 ZBA Staff Report Packet 2024-53 and 2024-54 Zoning Board of Appeals Minutes 11-21-24 Approver Report The City Clerk opened discussion for this Council Memo. At the request of Councilwoman Ibarra, the Petitioner briefly discussed his proposed business at this location.. Ordinance Abating the Taxes Heretofore Levied for the Year 41-25 2024 to Pay Debt Service on $3,665,000 General Obligation Bonds, Series 2020A and $93,595,000 General Obligation Bonds Series 2022 of the City of Joliet, Will and Kendall Counties, Illinois Page 9 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 Attachments: 2024 GO Bond Abatement Ordinance Approver Report The City Clerk opened discussion for this Council Memo. No discussion was held. Ordinance Approving a $3,500,000 Loan Agreement with the 42-25 Joliet Public Library Attachments: Library Loan Ordinance Library Loan Agreement Approver Report The City Clerk opened discussion for this Council Memo. At the request of Mayor D'Arcy, Director of Finance Kevin Sing briefly discussed the interest to be collected on this loan. A lengthy discussion was held regarding the proposed loan agreement for the Joliet Public Library. Ordinances Associated with the Preliminary Planned Unit 43-25 Development of Vista Ridge Subdivision An Ordinance Approving a Preliminary Planned Unit Development of Vista Ridge Subdivision An Ordinance Approving Zoning Reclassification of Part of 8301 Caton Farm Road from an R-1B (Single-Family Residential) Zoning District and an R-4 (Low Density Multi-Family Residential) Zoning District to an R-2 (Single-Family Residential) Zoning District and from an R-1B (Single-Family Residential) Zoning District to an R-4 (Low Density Multi-Family Residential) Zoning District Attachments: Ordinance - Preliminary PUD_Vista Ridge Preliminary PUD Plat Vista Ridge Subdivision Updated Elevations Ordinance - Zoning Reclassification Vista Ridge Zoning Plat - Vista Ridge Subdivision PUD-9-10-11-24 & Z-1-24_Staff Report (Vista Ridge) Packet_DEC 12_v2 Dec 12 2024 Plan Commission Minutes Nov 21 2024 Plan Commission Minutes Approver Report The City Clerk opened discussion for this Council Memo. A brief discussion was held regarding the zoning change request and the Page 10 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 proposed lot sizes. The Petitioner discussed the lot sizes, home facade material, exterior colors, available models, and living space of the single family and townhomes. Ordinance Authorizing the Termination of the Lease 44-25 Agreement Between the City of Joliet and Mygrain Brewing Company, LLC Attachments: Ordinance.docx Lease Termination Agreement .1.pdf Asset Purchase Agreement - MyGrain City of Joliet .5 (002).docx Bill of Sale.1.pdf Approver Report The City Clerk opened discussion for this Council Memo. Interim Corporation Counsel gave a brief overview of the lease agreement. Councilman Clement expressed his desire to see a union labor leader added as a member of the Comprehensive Advisory Plan Committee. In response to Councilman Clement's questions, Ms. Swisher discussed the coordination of roadway resurfacing with the Public Works Department after water main projects and Mr. Ruddy discussed residential street resurfacing. Councilman Clement requested signage be removed in the parkways at Ingalls and Route 30. In response to Councilman Clement's question, Mr. Ruddy discussed talks of an area for ADA drop off and valet services for the Rialto due to construction on Chicago Street. At the request of Mayor D'Arcy, Mr. Ruddy brief explained Austin Tyler continuing construction work on the city square throughout the winter. APPOINTMENTS: The City Clerk gave a brief overview of this Agenda item. CITY MANAGER: PUBLIC COMMENTS: Kathy Garthus spoke regarding Joliet annexing property from other neighboring communities . ADJOURNMENT: A motion was made by Councilwoman Suzanna Ibarra, seconded by Councilwoman Jan Hallums Quillman, to adjourn. Page 11 of 12 Pre-Council Meeting Meeting Minutes - Final January 6, 2025 The motion carried by the following vote: Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Cesar Guerrero, Councilman Larry E. Hug, Councilwoman Suzanna Ibarra, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Page 12 of 12