Pre-Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, June 16, 2025 5:30 PM City Hall, Council Chambers Pre-Council Meeting MAYOR TERRY D'ARCY MAYOR PRO-TEM COUNCILMAN LARRY E. HUG (5/1/2025 - 6/30/2025) COUNCILMAN CESAR CARDENAS COUNCILMAN JOE CLEMENT COUNCILWOMAN SUZANNA IBARRA COUNCILMAN JUAN MORENO COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON City Manager - Beth Beatty Interim Corporation Counsel - Todd Lenzie City Clerk - Lauren O'Hara Pre-Council Meeting Meeting Minutes - Final June 16, 2025 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL: Present: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Larry E. Hug, Councilman Juan Moreno, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilwoman Suzanna Ibarra ALSO PRESENT: City Manager Beth Beatty and Interim Corporation Counsel Todd Lenzie. MAYOR: APPROVAL OF AGENDA: CITIZENS TO BE HEARD ON AGENDA ITEMS: None. This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. APPOINTMENTS: COUNCIL COMMITTEE REPORTS: Communication, Technology & Information Systems Finance Public Service CONSENT AGENDA: Approval of Minutes: Special Meeting - May 5, 2025 Council Meeting - May 6, 2025 Attachments: Special Meeting 5.5.25 Minutes.pdf Council Meeting Minutes - May 6, 2025.pdf Approver Report Invoices to be Paid Attachments: Invoices 06.17.25.pdf Approver Report Award of Contract for the 2025 Traffic Signal Materials 345-25 Purchase Order No. 3 to Traffic Control Corp in the Amount Page 1 of 9 Pre-Council Meeting Meeting Minutes - Final June 16, 2025 of $56,156.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract for the County Line Rd (Van Dyke Rd - 346-25 Kennedy Dr) Roadway Improvements Project - MFT Section No. 24-00569-00-WR to PT Ferro Construction Co. in the Amount of $895,000.06 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Explained the usage of Rebuild IL Funds coming to an end. Award of Contract to Videotec for Physical Access Control 347-25 Project at Fire Station One in the Amount of $34,161.00 Attachments: VideoTec- FIRE STATION 1.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Award of Contract to Lenovo for the 2025 PC Lifecycle 348-25 Program in the Amount of $76,372.70 Attachments: Lenovo 2025 PC Lifecycle.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Approval of Professional Services Agreement for the 349-25 Geotechnical Services for the Westside WWTP Expansion Project to SEECO Consultants Inc. in the Amount of $51,965.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Approve Purchase of Replacement Sluice Gates for the 350-25 Eastside Wastewater Treatment Plant from LAI & Associates Inc. in the Amount of $41,700.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Approve Cost Adjustment for Thirteen (13) Navistar Chassis 351-25 Purchases from 2023 for $256,313.20 Attachments: Approver Report Page 2 of 9 Pre-Council Meeting Meeting Minutes - Final June 16, 2025 The City Manager gave a brief overview of this Council Memo. Councilman Hug mentions that this is required - and that we are looking for other suppliers who would allow to lock prices. Approval of Amendment No. 2 to the Phase I, Phase II, and 352-25 Phase III Professional Engineering Services for the Joliet Centralized Traffic Management System Improvement Project - MFT Section No. 21-00546-00-TL to Iteris Inc. in the Amount of $149,919.73 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Approval of Change Order No. 1 for the Well 28D 353-25 Rehabilitation Project to Great Lakes Water Resources Group in the Amount of $26,668.65 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Approve Change Order No. 2 for Olympic Boulevard / 354-25 Houbolt Road Improvements Project - Section No. 21-00544-00-PV to PT Ferro Construction Co. in the Amount of $248,128.09 and Payment Request No. 12 & Final in the Amount of $414,880.37 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Approve Change Order No. 3 for Olympic Boulevard 355-25 Improvements - Section No. 21-00544-00-PV to D Construction Inc., a Deduction in the Amount of ($1,809,268.20), and Payment Request No. 15 & Final in the Amount of $226,410.84 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. Approval to Upgrade Furniture (Tables, Chairs and Podium) 356-25 in the Joliet Police Department Community Room from Midwest Office Interiors in the Amount of $47,180.95 Attachments: Furniture Proposal.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Approve the Payment of the 2025 Wastewater Discharge 357-25 Page 3 of 9 Pre-Council Meeting Meeting Minutes - Final June 16, 2025 Permit Fees to the Illinois Environmental Protection Agency (IEPA) in the Amount of $152,500.00 Attachments: Approver Report The City Manager gave a brief overview of this Council Memo. AGENDA ITEM: Approval of New Position 359-25 Attachments: JD Director of Cultural Affairs and Special Events.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Explained that to best utilize all the City has to offer for hosted events and future use of the City Square, this position is a necessity. Councilwoman Reardon recommends her support of this position. Councilman Mudron, mentions Heritage Corridor's role, and confirms this position would work with them in setting up events for the City. Asks for a report on accomplishments in 6 months. Recommends his support. Councilwoman Quillman asks for salary range - also spoke in support. Councilman Clement asks if they will take over BiPark - City Manager explains it will work with current staff. Also, asks if there are complaints coming in, can this person handle those calls and be a go to person. Councilman Hug - asks why no budget amendment needed - Kevin Sing spoke as to the fact that six positions were budgeted, as they were not filled those funds are covered in the current budget. Councilman Hug asks if another position was cut as a result. Recommends waiting to add this position to the 2026 budget due to a number of concerns. Mayor D'Arcy spoke in support of this position and what benefits it could bring to the City, that it is an investment. Councilman Cardenas spoke in support of the position, and having a lead person in charge of facilitating these events. Councilman Moreno inquired about if this position will be bringing events in winter. Page 4 of 9 Pre-Council Meeting Meeting Minutes - Final June 16, 2025 LICENSES AND PERMIT APPLICATIONS: Issuance of Class “CG” Liquor License at 2565 Plainfield 361-25 Road - Speed Trek Attachments: OM JOLIET OIL, INC. dba SPEED TREK - 2565 PLAINFIELD ROAD - LIQUOR HEARING FINDINGS.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Deputy Liquor Commission spoke PUBLIC HEARINGS: All evidence and testimony will be presented under oath. The petitioner will be allowed to present first. After the petitioner is completed, interested parties will be allowed to present evidence and/or cross examine the petitioner. As this hearing is legislative in nature and not administrative, an interested party shall be defined as someone who either owns property within 600 feet of the proposed development site, or a member or official representative of an affected governmental body; the remainder of those who wish to be heard shall be classified as public speakers. Interested parties will present second. Once the interested parties have completed, public speakers will be heard. These individuals are public speakers, so the applicable public speaking rules shall be in effect: Speakers should try to address all comments to the council as a whole and not to any individual member, repetitive comments are discouraged, total comment time for any one person is 4 minutes, no speaker shall engage in a debate or make direct threats or personal attacks or be uncivil or abusive, disruptive behavior by the members of the public will not be tolerated, and the presiding officer may limit irrelevant, immaterial, or inappropriate comments or statements. ORDINANCES AND RESOLUTIONS: ORDINANCES: Ordinances Associated with 1507 E. Cass Street 363-25 Ordinance Approving a Variation of Use to Allow a Two-Unit Residence, an R-3 (One-and Two-Family Residential) Use, in the R-2A (Single-Family Residential) Zoning District, Located at 1507 E. Cass Street (ZBA 2025-09) Ordinance Repealing a Variation of Use to Allow the Continuation of an Existing Pizza Business, a B-1 (Neighborhood Business) Use, in an R-2A Zoning District, Located at 1507 E. Cass Street (ZBA 1995-48) Attachments: Ordinance - Variation of Use ZBA 2025-09 (1507 E. Cass).docx Ordinance VOU Repeal 1507 E. Cass Street.doc ZBA Staff Report Packet.pdf ZBA Meeting Minutes - 05.15.2025 Approver Report The City Manager gave a brief overview of this Council Memo. Page 5 of 9 Pre-Council Meeting Meeting Minutes - Final June 16, 2025 Ordinance Amending Chapter 19, Article II of the City of 364-25 Joliet Code of Ordinances to Establish 2 Hour Free Street Parking, Weekdays 7 A.M. - 7 P.M., in Zones A, B and C in the Downtown Area Attachments: Parking Ordinance updated 6-6-25.docx Parking Zone Map 2025 final version.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Greg Ruddy, Director of Public Works, spoke about what this item entails and that there will be extensive signage for this ordinance update. Councilman Clement spoke in support of this item. Councilwoman Reardon also spoke about purpose of zoning, to allow for moving to new zone for 2 more hours, allowing turnover. Councilman Mudron asked about meters - Greg Ruddy clarified that all will be coming down. Councilman Hug clarified that street parking is what is being affected here, not surface lots or decks. Also asked about financial loss this could entail. Encouraged warnings at the roll out. Councilwoman Quillman asks about zoning markings - the signage will be color coded. Mayor D'Arcy spoke in support and recommends a QR code for more information to commuters. Ordinance Approving a Street Name Change for Adamic 365-25 Lane to Walter Adamic Lane (between Ruth Fitzgerald Drive and Frank Turk Drive) (SN-1-25) Attachments: Ordinance Street Name Change SN-1-25 Plan Commission Staff Report Packet SN-1-25 Plan Commission Minutes 05-15-25 Approver Report The City Manager gave a brief overview of this Council Memo. Councilman Hug would like to clarify why this is happening, for consistency. RESOLUTIONS: Page 6 of 9 Pre-Council Meeting Meeting Minutes - Final June 16, 2025 Resolution Authorizing the Execution of a Memorandum of 367-25 Understanding Between the City of Joliet and the Kankakee County Emergency Telephone Board (KanComm) Attachments: Resolution TCAT MOU with KanComm.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Rebuild Illinois Bond Funds for 368-25 Amendment No. 2 to the Professional Engineering Services for the Phase I, Phase II, and Phase III Engineering Services for the Joliet Centralized Traffic Management System Improvement Project - MFT Section No. 21-00546-00-TL Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Rebuild Illinois Bond Funds for the 369-25 Advanced Traffic Management System - Phase C Project - MFT Section No. 21-00546-05-TL in the Amount of $1,200,000.00 Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Rebuild Illinois Bond Funds for the 370-25 County Line Road (Van Dyke Rd - Kennedy Dr) Roadway Improvements Project - MFT Section No. 24-00569-00-WR in the Amount of $895,000.06 Attachments: Resolution Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Appropriating Rebuild Illinois Funds and 371-25 Approving a Request for Expenditure / Authorization of Rebuild Illinois Funds in the amount of $420,000.00 for the Construction of the Garnsey Avenue Bridge over Spring Creek Improvement Project - MFT Section No. 11-00443-00-BR Page 7 of 9 Pre-Council Meeting Meeting Minutes - Final June 16, 2025 Attachments: Resolution PG 1 BLR09150_Garnsey Ave ovr Spring Crk_Req Auth of Rebuild Funds.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Approving a Letter of Understanding with the 372-25 Illinois Department of Transportation for the Maintenance of Traffic Signals at IL Route 53 (Chicago Street) and Emerald Drive Attachments: Resolution Letter of Understanding.pdf Approver Report The City Manager gave a brief overview of this Council Memo. Resolution Accepting a Grant of Permanent Easement for 373-25 621 Wheeler Avenue for the IDOT 62R-22 Contract I-80 and Center Street Interchange Attachments: Resolution 621 Wheeler Easement Agreement & Exhibit.pdf Approver Report The City Manager gave a brief overview of this Council Memo. CITY MANAGER: PUBLIC COMMENTS: Gregory Amos - would like to become a developer in the City This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CLOSED SESSION to discuss the following subjects: PERSONNEL: The appointment, employment, compensation, discipline, performance or dismissal of specific City employees (5 ILCS 5/120/2(c)(1)). COLLECTIVE BARGAINING: Collective negotiating matters and salary schedules for one or more classes of City employees (5 ILCS 5/120/2(c)(2)). LAND ACQUISITION or CONVEYANCE: The purchase or lease of real property for the use of the City, including whether a particular parcel should be acquired, or the setting of a price for the sale or lease of property owned by the City (5ILCS 5/120/2(c)(5,6)). PENDING or THREATENED LITIGATION: A pending legal action against, affecting or on behalf of the City or a similar legal action that is probable or imminent (5 ILCS 5/120/2(c)(11)). Page 8 of 9 Pre-Council Meeting Meeting Minutes - Final June 16, 2025 A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Moreno Moreno, to enter into closed session to discuss personnel, collective bargaining, land acquisition or conveyance, pending or threatened litigation after which the meeting will be adjourned. The motion carried by the following vote: Aye: Mayor Terry D'Arcy, Councilman Cesar Cardenas, Councilman Joe Clement, Councilman Larry E. Hug, Councilman Juan Moreno, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman and Councilwoman Sherri Reardon Absent: Councilwoman Suzanna Ibarra ADJOURNMENT: This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact The City Clerk Office, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Live, online streaming of Regular City Council and Pre-Council meetings is now available at www.joliet.gov. Videos and agenda packets can be accessed by clicking on the Meetings & Agendas link at the center of the home page for "Joliet City Council E-Agenda & Streaming Video." The new page includes archived footage and interactive agendas available for the public to view at their convenience. Page 9 of 9