Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, September 14, 2020 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final September 14, 2020 Page 1 of 1 Public Service Committee Meeting Minutes - Final September 14, 2020 The Governor’s Office and the Illinois Department of Public Health activated the mitigation plan for Region 7, effective August 26, 2020. Region 7 includes Will and Kankakee counties. The new Region 7 mitigation plan limits in-person meetings to 25 people or 25% of overall room capacity (whichever is less). Council Chambers allows for 13 members of the public while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin, and Terry Morris ALSO PRESENT: Greg Ruddy - Public Works Administrator, Mike Eulitz - Public Assets Supervisor, and Allison Swisher - Director of Public Utilities. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve the Minutes of the August 31, 2020 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug, Gavin, and Morris CITIZENS TO BE HEARD ON AGENDA ITEMS No one signed up nor attended the meeting to speak. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Purchase a Tandem Axle Vacuum Excavation Truck for 072-20 the Public Utilities Division from Standard Equipment Company in the amount of $442,860.00 Allison Swisher, Director of Public Utilities, discussed the purchase of a tandem axle vacuum truck, in the amount of $442,860.00, from Standard Equipment Company. Page 1 of 5 Public Service Committee Meeting Minutes - Final September 14, 2020 b. Award a Contract for the Well 20D Rehabilitation Project 073-20 to Great Lakes Water Resource Group in the amount of $62,585.00 Allison Swisher discussed the Contract for Well 20D, in the amount of $62,585.00, to Great Lakes Water Resources Group. c. Award a Contract for the Well 21D Rehabilitation Project 089-20 to Layne Christensen Company in the amount of $662,651.00 Allison Swisher discussed the Contract for Well 21D, in the amount of $662,651.00, to Layne Christensen Company. d. Rescind the Award of Contract for the 2020 Sidewalk / 075-20 Curb Replacement Project Contract No. 2417-0320 to Globe Construction in the amount of $351,800.00 and to Reject the Bids for the 2020 Sidewalk / Curb Replacement Project Contract No. 2526-0920 James Trizna, Director of Public Works, discussed the rescind of award for the 2020 Sidewalk / Curb Replacement Project and the rejection of the bids for Contract No. 2526-0920. e. Award a Contract for Roof Repairs at Joliet Union Station 076-20 to J.L. Adler Roofing and Sheet Metal in the amount of $63,500.00 Mike Eulitz, Public Assets Supervisor, discussed the Joliet Union Station roof repairs, in the amount of $63,500.00, by J.L. Adler Roofing and Sheet Metal. f. Award a Contract for the Mirage Subdivision - County Line 077-20 Road Drainage Improvements - 2020 to P.T. Ferro Construction Co. in the amount of $ 144,507.98 Greg Ruddy, Public Works Administrator, discussed the Mirage Subdivision / County Line Road Drainage Improvements, in the amount of $144,507.98, to P.T. Ferro Construction Co. Contract Items Approved A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council Contract items No's. 072-20, 073-20, 089-20, 075-20, 076-20, 077-20, 079-20, 080-20, 081-20, and 082-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris g. Credit Building Permit Fees to Lennar Homes for 078-20 Drainage Improvements to Hunter’s Ridge Subdivision - 2020 in an amount not to exceed $52,000.00 Jim Trizna discussed the Building Permit Fees credit for Drainage Improvements to the Hunter's Ridge Subdivision, in the amount of $52,000.00, to Lennar Homes. Page 2 of 5 Public Service Committee Meeting Minutes - Final September 14, 2020 A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to deny Ref No. 078-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris h. Award a Contract for the Arch Court (Clinton Street - Cass 079-20 Street) Roadway Improvement Project - 2020 - MFT Sect. No. 20-00528-00-FP to P.T. Ferro Construction Co. in the amount of $208,730.70 Greg Ruddy discussed the Arch Court Roadway Improvements Project, in the amount of $208,730.70, to P.T. Ferro Construction Co. i. Award a Contract for the Westside Wastewater Treatment 080-20 Plant Influent Lift Station Improvements Phase III to Williams Brothers Construction Inc. in the amount of $4,670,000.00 Allison Swisher discussed the Contract for the WSWWTP Influent Lift Station Improvements Phase III, in the amount of $4,670,000.00, by Williams Brothers Construction Inc. Also included is a contract for engineering services, in the amount of $265,210.00, on behalf of Clark Dietz. j. Award a Contract for the Lead Water Service Line 081-20 Replacement Project Phase 2B to Stip Bros. Excavating in the amount of $1,324,268.95 Allison Swisher discussed the Lead Water Service Line Replacement project Phase 2B, in the amount of $1,324,268.95, to Stip Bros. Excavating. This loan does not need to be paid back, therefore becoming a grant. Also included, is Amendment No. 1 for engineering services, in the amount of $200,000.00, on behalf of Baxter & Woodman Consulting Engineers. k. Award a Contract for the Lead Water Service Line 082-20 Replacement Project Phase 2C to Austin Tyler Construction in the amount of $1,374,700.50 Allison Swisher discussed the Lead Water Service Line Replacement Project Phase 2C, in the amount of $1,374,700.50, on behalf of Austin Tyler Construction. Contract Memos Approved A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council Contract Items No's. 072-20, 073-20, 089-20, 075-20, 076-20, 077-20, 079-20, 080-20, 081-20, and 082-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Approve Change Order No. 2 in the amount of 083-20 Page 3 of 5 Public Service Committee Meeting Minutes - Final September 14, 2020 ($130,784.93) and Payment Request No. 6 & Final for the 2019 Roadways Resurfacing Contract C to P.T. Ferro Construction Co. in the amount of $260,591.64 Greg Ruddy discussed Change Order No. 2, in the amount of ($130,784.93), to P.T. Ferro Construction Co. b. Approve Change Order No. 4 for the Belmont Interceptor 084-20 Replacement Project to Austin Tyler Construction in the amount of ($248,046.50) and Final Payout in the amount of $240,131.89 Allison Swisher discussed the completion of the Belmont Interceptor Replacement Project, in the amount of ($248,046.50), and final payout of $240,131.89, as well as contract extension of 45 days, on behalf of Austin Tyler Construction. Change Orders / Pay Estimates / Final Payments Items Approved A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council Change Orders / Pay Estimates / Final Payments Item No's. 083-20 and 084-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris ORDINANCES AND RESOLUTIONS a. Resolution Appropriating Motor Fuel Tax funding for the 085-20 Arch Court (Clinton Street - Cass Street) Roadway Improvement Project - 2020 - MFT Sect. No. 20-00528-00-FP in the amount of $103,490.35 Attachments: Resolution Greg Ruddy discussed the MFT funds memo. b. Ordinance Accepting Easements Associated with the 086-20 Garnsey Avenue over Spring Creek Bridge Improvement Project - MFT Sect. No. 11-00443-00-BR Attachments: Ordinance Jim Trizna discussed the Easements associated with the Garnsey Avenue over Spring Creek Bridge Improvement Project. Ordinances and Resolutions Items Approved A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council Ordinances and Resolutions item No's. 085-20 and 086-20.. The motion carried by the following vote: Page 4 of 5 Public Service Committee Meeting Minutes - Final September 14, 2020 Aye: Hug, Gavin, and Morris NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Report on Hydrant Repairs, Valves, Utilities Contracted 087-20 Services, and Water Main Breaks Attachments: Hydrants Report 9-25-20 Allison Swisher discussed this report. b. Alternative Water Source Program 088-20 No updates at this time. PUBLIC COMMENT No one signed up nor attended to speak. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT Motion was made by Councilwoman Gavin, seconded by Councilman Morris to adjourn. The motion carried by the following vote: Aye: Hug, Gavin, and Morris Page 5 of 5