Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, October 5, 2020 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final October 5, 2020 Page 1 of 1 Public Service Committee Meeting Minutes - Final October 5, 2020 Pursuant to Phase 4 of the Restore Illinois Plan, the Illinois Department of Commerce & Economic Opportunity's Guidelines recommend best practices that limit an in-person meeting to 50 people or less (Council Chambers allows for 18 members of the public)while adhering to social distancing guidelines.During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can register “To Be Called” to speak up to 24 hours in advance on theJoliet.gov “Public Comments” web page. Comments can also be emailed in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, and Bettye Gavin Absent Terry Morris ALSO PRESENT: Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, Allison Swisher - Director of Public Utilities, Mike Eulitz - Public Assets Supervisor, and Jerry Hervey - Resident. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to approve the Minutes of the September 14, 2020 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug, and Gavin Minutes TMP-0474 Attachments: Minutes - 9-14-20 CITIZENS TO BE HEARD ON AGENDA ITEMS No one signed up nor attending the meeting to speak. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Purchase a Skid Steer Loader for the City of Joliet Public 112-20 Works Department - Roadways Division from Altorfer Industries, Inc. in the amount of $82,500.00 Page 1 of 5 Public Service Committee Meeting Minutes - Final October 5, 2020 Attachments: Asset Breakdown Mike Eulitz, Public Assets Supervisor, discussed the Skid Steer Loader purchase, in the amount of $82,500.00, to Altorfer, Industries. A motion was made by Councilwoman Gavin to recommend for approval to full Council Contract Item No. 112-20. No Second Motion - Motion Lost. Motion failed by the following vote: Aye: Gavin Nay: Hug b. Purchase a Ford F-250 Ford Pickup Truck for the 113-20 Department of Public Works - Sign Division to Ron Tirapelli Ford in the amount of $32,789.76 Attachments: Asset Breakdown Mike Eulitz discussed this purchase of a F-250 Ford Pickup Truck for the Sign Division, in the amount of $32,789.76, to Ron Tirapelli Ford. A motion was made by Councilwoman Gavin to recommend for approval to full Council Contract Item No. 113-20. No Second Motion - Motion Lost. The motion failed by the following vote: Aye: Gavin Nay: Hug c. Award a Contract for the 2020 Traffic Signal Materials 114-20 Purchase Order to Traffic Control Corporation in the amount of $100,201.00 Greg Ruddy, Public Works Administrator, discussed the 2020 Traffic Signals Materials Purchase Order to Traffic Control Corporation, the amount of $100,201.00. d. Award a Contract for the Mason Avenue / Salem Drive 115-20 Roadway Improvement Project - 2020 - MFT Sect. No. 20-00526-00-FP to P.T Ferro Construction Co. in the amount of $627,152.89 Greg Ruddy discussed the contract for the Mason Avenue / Salem Drive Roadway Improvement Project - 2020, in the amount of $627,152.89. to P.T. Ferro Construction Co. Contract Memos 114-20 and 115-20 Approved A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to recommend to the full Council item No's 114-20 and 115-20 for approval. The motion carried by the following vote: Page 2 of 5 Public Service Committee Meeting Minutes - Final October 5, 2020 Aye: Hug, and Gavin Absent: Morris CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Approve Change Order No. 4 in the amount of $1,038.66 TMP-0480 to the 2019 Sidewalk / Curb Replacement Project and Payment Estimate No. 6 and Final in the amount of $9,393.58 on behalf of Globe Construction, Inc. Jim Trizna discussed Change Order No. 4, in the amount of $1,038.66, to Globe Construction. Also discussed was the Final payment in the amount of $9,393.58. A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to approve Change Orders / Pay Estimates / Final Payments Item No. TMP-0480. The motion carried by the following vote: Aye: Hug, and Gavin b. Approve Payment for VueWorks Asset Management 116-20 Annual Hosting, Maintenance, and Technical Support to Data Transfer Solutions in the amount of $70,000.00 Allison Swisher discussed the payment for the VueWorks Asset Management Annual Hosting, Maintenance, and Technical Support to Data Transfer Solutions, in the amount of $70,000.00. c. Approve Change Order No. 4 in the amount of $3,216.12 117-20 and Payment No. 19 and Final in the amount of $ 32,792.88 for the 2018 Electrical Maintenance Assistance Contract to Van Mack Electric Company Jim Trizna discussed Change Order No. 4, in the amount of $3,216.12, and Final Payment in the amount of $32,792.88 to Van Mack Electric Company. d. Approve Payment for Hazardous Tree Removals and 118-20 Debris Removal due to the storm of August 10, 2020 to Various Contractors in the amount of $174,537.00 Mike Eulitz discussed the payment in the amount of $174,537.00, to Various Contractors for the removal of trees due to the storm of August 10, 2020. e. Approve Change Order No. 6 for the Rock Run and West 119-20 Park Interceptor Rehabilitation Project in the amount of ($32,795.00) Allison Swisher discussed Change Order No. 6, in the amount of ($32,795.00), to Visu-Sewer. f. Approve Change Order No. 9 for the 2018 Sanitary Sewer 120-20 Rehabilitation Program to Michels Corporation in the amount of $10,030.00 Page 3 of 5 Public Service Committee Meeting Minutes - Final October 5, 2020 Allison Swisher discussed Change Order No. 9, in the amount of $10,030.00, to Michels Corporation. Change Orders / Pay Estimates / Final Payments Items Approved A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to recommend to the full Council Change Orders / Pay Estimates / Final Payments Item No's 116-20, 117-20, 118-20, 119-20, and 120-20. The motion carried by the following vote: Aye: Hug, and Gavin Absent: Morris ORDINANCES AND RESOLUTIONS a. 2021 Roadway Reconstruction Program 122-20 Jim Trizna this yearly Roadway Reconstruction Program, in the amount of $1,230,000.00. b. Resolution Authorizing the Acceptance of a Grant from 123-20 the Will County Stormwater Planning Committee for the Eastside WWTP Rain Garden and Bioretention Basin Project in the amount of $15,000.00 Attachments: Resolution Exhibit A.pdf Allison Swisher discussed this Resolution Authorizing acceptance of a Grant from the Will County Stormwater Planning Committee, in the amount of $15,000.00. c. Resolution Appropriating Motor Fuel Tax Funding for the 124-20 Mason Avenue / Salem Drive Roadway Improvement Project - 2020 - MFT Sect. No. 20-00526-00-FP in the amount of $407,748.89 Attachments: Resolution Greg Ruddy discussed this MFT Resolution, in the amount of $407,748.89. Council Memos Approved A motion was made by Councilwoman Gavin, seconded by Councilman Hug to recommend to the full Council Ordinances and Resolutions Item No's 122-20, 123-20 and 124-20. The motion carried by the following vote: Aye: Hug, and Gavin Absent: Morris Page 4 of 5 Public Service Committee Meeting Minutes - Final October 5, 2020 NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Report on Hydrant Repairs, Valves, Utilities Contracted 087-20 Services, and Water Main Breaks Attachments: Hydrants Report 9-25-20 Allison discussed this report. b. Alternative Water Source Program 088-20 Allison Swisher discussed the last stakeholder meeting was last week and about 35 people attended. Lake Michigan allocation application was submitted. The City is in the homestretch for negotiating agreements with the City of Chicago and Indiana Communities. A workshop will be scheduled in November. PUBLIC COMMENT No one signed up nor attending to speak. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT A motion was made by Bettye Gavin, seconded by Larry E. Hug, to adjourn. The motion carried by the following vote: Aye: Hug, and Gavin This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 5 of 5