Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, October 19, 2020 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final October 19, 2020 Page 1 of 1 Public Service Committee Meeting Minutes - Final October 19, 2020 Pursuant to Phase 4 of the Restore Illinois Plan, the Illinois Department of Commerce & Economic Opportunity's Guidelines recommend best practices that limit an in-person meeting to 50 people or less (Council Chambers allows for 18 members of the public)while adhering to social distancing guidelines.During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can register “To Be Called” to speak up to 24 hours in advance on theJoliet.gov “Public Comments” web page. Comments can also be emailed in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin, and Terry Morris ALSO PRESENT: Greg Ruddy - Public Works Administrator, Amy Ferris - Deputy Director, Engineering, James Trizna - Director of Public Works, Allison Swisher - Director of Public Utilities, Dawn Kochan - Interim Purchasing Administrator, John Sheridan - Cunningham HOA, and Bob Okon - Joliet Herald News. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to approve the Minutes of the October 5, 2020 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug, and Gavin Abstain: Morris CITIZENS TO BE HEARD ON AGENDA ITEMS Resident John Sheridan of the Cunningham HOA spoke regarding the opposition of the alley behind his home being reopened. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONSENT AGENDA a. City of Joliet Rebuild Illinois Bond Funds Program 133-20 Jim Trizna discussed the REBUILD Illinois Bonds Funds Program. This funding is for capital projects from IDOT Rebuild Illinois Grants. The amount is $9.8 Page 1 of 5 Public Service Committee Meeting Minutes - Final October 19, 2020 million dollars over three years. There are seven projects recommended for these funds. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council for approval Consent Agenda Item No. 133-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris Consent Agenda Approved CONTRACTS a. Award of Contract for the 2020 Sidewalk / Curb 134-20 Replacement Project - Contract No. 2538-1020 to J&J Newell Concrete Contractors, Inc. in the amount of $200,797.00 Greg Ruddy, Public Works Administrator, discussed this contract in the amount of $200,797.00, to J & J Newell Contractors, Inc. b. Award a Contract for the Infantry Drive Fence Repair / 135-20 Replacement Project - 2020 in the amount of $44,800.00 to the Cedar Mill Inc. Greg Ruddy discussed this award for the fence repair / replacement on Infantry Drive in the amount of $44,800.00, to The Cedar Mill, Inc. c. Award a Contract for the 2020-2024 Snow Removal for the 136-20 City of Joliet Commuter and City Center Parking Lots for Group 1 to Snow Systems in the amount of $51,500.00 and for Group 2 to George’s Landscaping in the amount of $52,670.00 Jim Trizna, Director of Public Works discussed the Snow Removal for the Commuter and City Center Parking Lots. There are two groups - Group 1 is the Union Station Commuter Area, for a total of $51,500.00 to Snow Systems. Group 2 is the City Center Area, for a total of $52,670.00 to George's Landscaping. d. Approve Year-One Initial Set-Up and User Services 137-20 Agreement for the City of Joliet Customer Portal with Core & Main in the amount of $29,505.00 Amy Wagner discussed this Agreement with Core and Main, in the amount of $29,505.00. Request Authorization to Award Contracts for the Purchase 138-20 of Motor Fuels, 2021, Bid 2523-1020 Page 2 of 5 Public Service Committee Meeting Minutes - Final October 19, 2020 Dawn Kochan, Interim Purchasing Administrator, discussed the purchase for motor fuels from Al Warren Oil Co. Unleaded fuel of approximately 385,000 gallons will be at $1.7980 per gallon. Grade #1 diesel fuel will be $2.7230 per gallon for approximately 60,000 gallons and approximately 150,000 gallons of Grade #2 diesel fuel will be $2.7230 and $1.9830 per gallon. Contract items Approved A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Contract item No's. 134-20, 135-20, 136-20, 137-20, and 138-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Approve Change Order No. 1 in the amount of $5,514.86 139-20 and Payment Request No. 1 in the amount of $6,347.86 to Van Mack Electric for the 2020 Electrical Maintenance Assistance Contract Jim Trizna discussed Change Order No. 1, in the amount of $5,514.86 and Payment No. 1, in the amount of $6,347.96, to Van Mack Electric. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council for approval Change Order Item No. 139-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris Change Order Item Approved ORDINANCES AND RESOLUTIONS a. Resolution in support of the Illinois Transportation 140-20 Enhancement Program for the Chicago Street Streetscape Improvements Attachments: Resolution Greg Ruddy discussed this Resolution to utilize REBUILD Illinois funds to reconstruct a portion of Chicago Street. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council for approval Resolution Item No. 140-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris Page 3 of 5 Public Service Committee Meeting Minutes - Final October 19, 2020 b. Resolution Adopting a Policy for the Review of Requests 141-20 to Modify Access Restrictions on a Public Alley in the City of Joliet Attachments: Resolution Policy - Public Alleys Greg Ruddy and James Trizna discussed this alley closure Policy. This is to modify access restrictions on public alleys in the City. Councilman Hug said this should go to the Legislative Committee for review. This will not be voted on until the Legislative Committee reviews it. This Resolution was removed. This will go to the Legislative Committee. Aye: Hug, Gavin, and Morris c. Resolution Authorizing the Execution of an Agreement 142-20 Between the Department of the Army and the City of Joliet for the Joliet Levee Section 205 Feasibility Study Attachments: Resolution Agreement - Department of Army Study Jim Trizna discussed the Joliet Levee Feasibility Study. This Study is to remove a portion of the Downtown area of Joliet from the flood zone. d. Ordinance Accepting Easements Associated with the 143-20 Garnsey Avenue Over Spring Creek Bridge Improvement Project - MFT Sect. No. 11-00443-00-BR Attachments: Ordinance Jim Trizna discussed this Ordinance to accept easements associated with the Garnsey Avenue Spring Creek Bridge Project. This project cannot be done until these easements are secured. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Resolution item No's 142-20 and 143-20. The motion carried by the following vote: Aye: Hug, Gavin, and Morris Resolution Item No's 140-20, 142-20 and 143-20 Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Report on Hydrant Repairs, Valves, Utilities Contracted 145-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 10-9-2020 (003) Page 4 of 5 Public Service Committee Meeting Minutes - Final October 19, 2020 This item will be discussed at the next meeting. b. Alternative Water Source Program 146-20 This item was not discussed. PUBLIC COMMENT No one signed up however John Sheridan was in the Chambers and he spoke regarding motions. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT A motion was made by Councilwoman Gavin, seconded by Councilman Morris to adjourn. The motion carried by the following vote: Aye: Hug, Gavin, and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 5 of 5