Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, January 4, 2021 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final January 4, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final January 4, 2021 The Governor’s Office and the Illinois Department of Public Health activated a Tier 3 mitigation plan for all regions of the State of Illinois, effective Friday, November 20, 2020. In an effort to support these mitigation measures, the City of Joliet is limiting in person attendance in the council chambers to 10 people. During meetings, groups of 10 people will be staged in various locations within city hall. These groups will wait in areas with a live feed to the meeting until the Citizens to Be Heard on Agenda items section, the Public Hearing has commenced or the Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov OR register “To Be Called To Speak”. Details can be found on the Joliet.gov “ Public Comments” web page. ROLL CALL Present Larry E. Hug, Bettye Gavin and Terry Morris ALSO PRESENT: Jim Trizna - Director of Public Works, Allison Swisher - Director of Public Utilities and Greg Ruddy - Public Works Administrator. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to approve the Minutes of the December 14, 2020 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug and Gavin Absent: Morris Minutes - 12-14-20 ID-227-20 Attachments: Minutes 12-14-20 CITIZENS TO BE HEARD ON AGENDA ITEMS No citizens signed up to speak and none are present. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Professional Services Agreement for the 2022 - 2030 ID-229-20 Water Main Replacement Planning Project to Baxter & Woodman Inc. in the amount of $44,300.00 Allison Swisher, Director of Public Utilities, discussed the 2022-2030 Water Main Replacement Planning project, in the amount of $44,300.00, on behalf of Baxter & Woodman Inc. Replacement of water mains will increase from 1% to 3.2%. b. Award a Contract for the 2021 Sanitary Sewer ID-230-20 Rehabilitation Project to Performance Pipelining Inc. in the amount of $6,987,185.78 Page 1 of 6 Public Service Committee Meeting Minutes - Final January 4, 2021 Attachments: Exhibit for 2021 SS Rehab Program Allison Swisher discussed the 2021 (5th year) of the Sanitary Sewer Rehabilitation Project, in the amount of $6,987,185.78, on behalf of Performance Pipelining Inc. Project areas include Raynor Park, Twin Oaks, Northeast Area, and Idylside. Also included is a Professional Service Agreement Amendment No. 1, in the amount of $479,957.00, on behalf of RJN Group. c. Award a Contract for the Essington and Jefferson ID-231-20 Interceptor Sewer to Len Cox & Sons Excavating in the amount of $1,956,666.00 Allison Swisher discussed the contract for the Essington Road and Jefferson Street Interceptor Sewer Project, in the amount of $1,956,666.00, on behalf of Len Cox and Sons Excavating. Also included is a Professional Service Agreement, in the amount of $149,600.00, on behalf of V3 Companies. d. Award a Contract for the Florence Park Phase 1A Water ID-232-20 Main Improvements Project to Austin Tyler Construction in the amount of $886,540.02 Allison Swisher discussed the 2021 Water Main Rehabilitation Project for the Florence Park Phase 1A, in the amount of $886,540.02, on behalf of Austin Tyler Construction. e. Award a Contract for the Florence Park Phase 1B Water ID-233-20 Main Improvements Project to Brandt Excavating in the amount of $837,294.73 Allison Swisher discussed the 2021 Water Main Rehabilitation Project for the Florence Park Phase 1B, in the amount of $837,294.73, on behalf of Brandt Excavating. f. Award a Contract for the Reedwood Phase 1A Water Main ID-234-20 Improvements Project to Brandt Excavating in the amount of $1,130,100.04 Allison Swisher discussed the 2021 Water Main Rehabilitation Project for the Reedwood Phase 1A, in the amount of $1,130,100.04, on behalf of Brandt Excavating. g. Award a Contract for the Reedwood Phase 1B Water Main ID-235-20 Improvements Project to Brandt Excavating in the amount of $1,157,040.89 Allison Swisher discussed the 2021 Water Main Rehabilitation Project for the Reedwood Phase 1B, in the amount of $1,157,040.89, on behalf of Brandt Excavating. h. Award a Contract for the Garnsey Park Phase 2 Water ID-236-20 Main Improvements Project to Austin Tyler Construction in the amount of $1,603,603.70 Allison Swisher discussed the 2021 Water Main Rehabilitation Project for the Page 2 of 6 Public Service Committee Meeting Minutes - Final January 4, 2021 Garnsey Park Phase 2, in the amount of $1,603,603.70, on behalf of Austin Tyler Construction. i. Award a Contract for the Forest Park Phase 2 Water Main ID-237-20 Improvement Project to Austin Tyler Construction in the amount of $1,464,833.50 Allison Swisher discussed the 2021 Water Main Rehabilitation Project for the Forest Park Phase 2, in the amount of $1,464,833.50, on behalf of Austin Tyler Construction. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend to the full Council for approval Contract Item No's ID-229-20, ID-230-20, ID-231-20, ID-232-20, ID-233-020, ID-234-20, ID-235-20, ID 236-20,and ID-237-020. The motion carried by the following vote: Aye: Hug, Gavin and Morris Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Change Order No. 1 in the amount of $11,234.10 and ID-238-20 Payment Request No. 3 and Final in the amount of $38,398.08 for the 2020 Pavement Marking Program - MFT Sect. No. 20-00529-00-ST to Precision Pavement Markings, Inc. Greg Ruddy, Public Works Administrator, discussed Change Order No. 1, in the amount of $11,234.10, to the 2020 Pavement Marking Program on behalf of Precision Pavement Markings, Inc. b. Change Order No. 1 in the amount of $11,234.10 and ID-239-20 Payment Request No. 3 and Final in the amount of $38,398.08 for the 2020 Pavement Marking Program - MFT Sect. No. 20-00529-00-ST to Precision Pavement Markings, Inc. THIS CAN BE DELETED - DUPLICATE 239-20 A motion was made by Bettye Gavin, seconded by Larry E. Hug, to remove Change Order Item No. ID-239-20. This was a duplicate. The motion carried by the following vote: Aye: Hug, Gavin and Morris c. Amendment No. 1 to the Professional Services Agreement ID-240-20 for the Eastside WWTP Phosphorus Removal Project to Living Habitats in the amount of $11,220.00 Allison Swisher discussed Amendment No. 1 for Professional Services, in the Page 3 of 6 Public Service Committee Meeting Minutes - Final January 4, 2021 amount of $11,220.00, on behalf of Living Habitats. d. Amendment No. 1 to the Professional Services ID-241-20 Agreement for the 2021 Water System Rehabilitation Program to Baxter & Woodman Inc. in the amount of $371,500.00 Allison Swisher discussed Amendment No. 1 to the Professional Services Agreement for the 2021 Water System Rehabilitation Program, in the amount of $371,500.00, on behalf of Baxter & Woodman Inc. e. Change Order No. 1 for the Lift Station Generator ID-242-20 Replacement to Elliott Electric Inc in the amount of $14,860.00 Allison Swisher discussed Change Order No. 1 for the Lift Station Generator Replacement, in the amount of $14,860.00, on behalf of Elliott Electric Inc. f. Change Order No. 2 for the 2020 Aluminum Sulfate ID-243-20 Solution Purchase to Usalco LLC in the amount of $45,587.24 Allison Swisher discussed Change Order No. 2 for the 2020 Aluminum Sulfate Solution Purchase Contract, in the amount of $45,587.24, on behalf of Usalco, LLC. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Change Orders/Pay Estimates/Final Payments Item No's ID-238-20, ID-240-20, ID-241-20, ID-242-20, AND ID-243-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Change Orders/Pay Estimates/Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Supplemental Resolution Appropriating funds for the ID-244-20 2020 Pavement Marking Program - MFT Sect. No. 20-00529-00-ST in the amount of $11,234.10 Attachments: Resolution Greg Ruddy discussed the Supplemental Resolution for the 2020 Pavement Marking. b. Resolution Approving an Intergovernmental (IGA) for the ID-245-20 Illinois Route 53 at Emerald Drive Project between the Illinois Department of Transportation and the City of Joliet Page 4 of 6 Public Service Committee Meeting Minutes - Final January 4, 2021 Attachments: Resolution IGA - IL 53 at Emerald Dr - Speedway LLC Jim Trizna, Director of Public Works, discussed the IGA for the Illinois Route 53 at Emerald Drive Project. c. Resolution Approving a Development Agreement for the ID-246-20 Illinois Route 53 at Emerald Drive Project between Speedway LLC and the City of Joliet Attachments: Resolution Speedway Development Agreement Jim Trizna discussed this Development Agreement for the Illinois Route 53 at Emerald Drive Project between Speedway LLC and the City of Joliet. d. Resolution Committing to Water Conservation through ID-247-20 the reduction of non-revenue water to comply with applicable state law Attachments: Resolution Allison Swisher discussed the Resolution of commitment to Water Conservation. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full council Ordinances and Resolutions Item No's ID-244-20, ID-245-20, ID-246-20 and ID-247-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Report on Hydrant Repairs, Valves, Utilities Contracted ID-228-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 12-28-2020 (003) Allison Swisher discussed the hydrant repairs, valve repairs, and total of 189 water main breaks for 2020. a. Alternative Water Source Program ID-219-20 Allison Swisher discussed the Special City Council Meeting set for January 28, 2021. At that time we are going to have a number of items on the Agenda to be voted on. PUBLIC COMMENT No one attended nor signed up to speak. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. Page 5 of 6 Public Service Committee Meeting Minutes - Final January 4, 2021 ADJOURNMENT A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn. The motion carried by the following vote: Aye: Hug, Gavin and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 6 of 6