Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Tuesday, February 16, 2021 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final February 16, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final February 16, 2021 Pursuant to Phase 4 of the Restore Illinois Plan, the Illinois Department of Commerce & Economic Opportunity's Guidelines recommend best practices that limit an in-person meeting to 50 people or less (Council Chambers allows for 18 members of the public) while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Bettye Gavin and Terry Morris Absent Larry E. Hug ALSO PRESENT: Greg Ruddy - Director of Public Works, Allison Swisher - Director of Public Utilities, Amy Ferris - Deputy Director of Engineering, and Tom Szafranski - Raising Canes. APPROVAL OF MINUTES The Approval of Minutes for the February 1, 2021 Public Service Committee Meeting is tabled until the next meeting. A motion was made by Bettye Gavin, seconded by Terry Morris, to table the February 1, 2021 Public Service Committee Meeting Minutes. The motion carried by the following vote: Aye: Gavin and Morris Minutes - 2-1-21 ID-276-20 Attachments: Public Service Minutes - 2-1-21 CITIZENS TO BE HEARD ON AGENDA ITEMS No one was in attendance and no one signed up to speak remotely. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Request for Authorization to Approve Payment for JULIE ID-278-20 One-Call System Services in the amount of $23,809.86 Allison Swisher, Director of Public Utilities, discussed the payment in the amount of $23,809.86 for the JULIE One-Call System Services. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve Contract Item No. ID-278-20. The Motion carried by the following vote: Page 1 of 5 Public Service Committee Meeting Minutes - Final February 16, 2021 Aye: Gavin and Morris Absent: Hug b. Award a Contract for the Emergency Valve Replacement ID-280-20 at N. Broadway Street and Oneida Street to Stip Brothers Excavating in the amount of $68,550.00 Allison Swisher discussed the Emergency Valve Replacement Contract to Stip Brothers, in the amount of $68,550.00. A motion was made by Councilwoman Gavin, seconded by Councilman Morris to recommend to the full Council for approval Contract Item No. ID-280-20. The motion carried by the following vote: Aye: Gavin and Morris Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Approve Change Order No. 13 for the Professional ID-282-20 Architectural and Engineering Services Contract for the Joliet Multi-Modal Regional Transportation Center to Knight E/A, Inc. in the amount of $56,000.00 Greg Ruddy, Director of Public Works, discussed the payment to Knight E/A, Inc. in the amount of $56,000.00. b. Approve Amendment No. 2 for the Phase 1 Engineering ID-284-20 Services for the Abe Street Bridge over Spring Creek Improvement Project - MFT Sect. No. 14-00475-00-BR to Willett, Hofmann and Associates, Inc. in the amount of $3,674.21 Greg Ruddy discussed Amendment No. 2, in the amount of $3,674.21 to Willett, Hofmann and Associates, Inc. c. Change Order No. 2 and Final Payout for the Richards ID-286-20 Street Lift Station Replacement and Sewer Improvement Project to Spiess Construction in the amount of ($45,477.95) and Final Payment in the Amount of $70,287.19 Amy Ferris, Deputy Director of Engineering, discussed Change Order No. 2 in the amount of ($45,477.95), and the final payment in the amount of $70,287.19, on behalf of Spiess Construction. d. Change Order No. 8 and Final Payout for the Rock Run ID-287-20 and West Park Interceptor Rehabilitation Project to Visu-Sewer in the amount of ($235,750.43) and Final Payout in the amount of $546,676.93 Page 2 of 5 Public Service Committee Meeting Minutes - Final February 16, 2021 Amy Ferris discussed Change Order No. 8, in the amount of ($235,750.43), and the Final Payout, in the amount of $546,676.93 to Visu-Sewer. e. Approve Payment for contractor snow removal for the ID-288-20 January 30-31, 2021 snowstorm in the amount of $135,725.00 to Various Contractors Greg Ruddy discussed the payment of $135,725.00 to various contractors for the January 30-31, 2021 snow storm. f. Approve Change Order No. 1 for the Lambert Street ID-289-20 (Leach Avenue - High Street) Storm Sewer Improvements - 2018 to P.T. Ferro Construction Co. in the amount of $28,044.22 and Payment Request No. 1 and Final in the amount of $76,154.73 Greg Ruddy discussed the change order in the amount of $28,044.22 to P.T. Ferro Construction Co. Also discussed was Payment No. 1 and final, in the amount of $76,154.73. g. Approve Payment for the Downtown Floodplain Levee / ID-290-20 Floodwall Design Project - 2019 to the Department of the Army for the Section 205 Feasibility Cost Share Agreement in the amount of $115,000.00 Greg Ruddy discussed this payment to the Department of the Army in the amount of $115,000.00 A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Change Orders/Pay Estimates/Final Payments Item No's ID-282-20, ID-284-20, ID-286-20, ID-287-20, ID-288-20 ID-289-20 and ID-290-20 The motion carried by the following vote: Aye: Gavin and Morris Change Orders / Pay Estimates / Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Resolution Pertaining to City Work on State Highways ID-291-20 Attachments: Resolution Greg Ruddy discussed the Resolution to work on state highways with the State of Illinois. b. Application for Drive Thru Permit for a Raising Cane’s ID-292-20 Restaurant at 3000 Plainfield Road Attachments: 3000 Plainfield Rd - Drive Thru Permit RC681 Joliet Raising Canes Drive Thru Exhibit 2-1-21 Page 3 of 5 Public Service Committee Meeting Minutes - Final February 16, 2021 Greg Ruddy discussed the Drive Thru Permit for Raising Cane's Restaurant at 3000 Plainfield Road. c. Resolution Appropriating Funds for the Phase I ID-293-20 Engineering Services for the Abe Street Bridge over Spring Creek Improvement Project - MFT Sect. No. 14-00475-00-BR in the amount of $3,674.21 Attachments: Resolution Greg Ruddy discussed the Resolution to appropriate funds. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Ordinances and Resolutions Item No's ID-291-20, ID-292-20, and ID-293-20. The motion carried by the following vote: Aye: Gavin and Morris Ordinances and Resolutions Items Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Alternative Water Source Program ID-277-20 Allison Swisher discussed the updates to the Water Source Program. Allison Swisher also discussed an item that was not put on this Agenda but is on the Council Agenda tonight. She wanted to make the Council aware of the item on the Council Agenda for the Professional Services Agreement for the Water Loss Control Program. Amy Ferris presented the Professional Services Agreement for the Water Loss Control Program. Greg talked about LED light replacements on City owned streetlights. ComEd had a program to replace high pressure systems with LED lighting. ComEd announced a new program with additional incentives that the City will look at for the decorative lighting in the City. PUBLIC COMMENT None at this time. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT Page 4 of 5 Public Service Committee Meeting Minutes - Final February 16, 2021 A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn The motion carried by the following vote: Aye: Gavin and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 5 of 5