Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, April 5, 2021 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final April 5, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final April 5, 2021 Pursuant to Phase 4 of the Restore Illinois Plan, the Illinois Department of Commerce & Economic Opportunity's Guidelines recommend best practices that limit an in-person meeting to 50 people or less (Council Chambers allows for 18 members of the public) while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin and Terry Morris ALSO PRESENT: Greg Ruddy - Director of Public Works, Allison Swisher - Director of Public Utilities, Derek Conley - Economic Development Director, Jeffrey Price - Superintendent - Fleet Services, and Owen Dean - Civil Engineer. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve the Minutes of the March 15, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug, Gavin and Morris Minutes - March 15- 2021 ID-325-20 Attachments: March 15, 2021 Public Service Meeting Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS No one is present and no one has called in for public comments. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Award a Contract for the 2021 Public Works Landscape ID-330-20 Restoration Program to Seasons Landscape in the amount of $35,226.00 Greg Ruddy, Director of Public Works, discussed the Landscape Restoration Program, in the amount of $35,226.00, on behalf of Seasons Landscape. b. Award the Price Agreement for the 2021 Street ID-331-20 Maintenance Materials Contracts a) City of Joliet Aggregate Price Agreement Contract b) City of Joliet Bituminous Patching Materials Contract Greg Ruddy discussed the Aggregate Price Agreement and the Bituminous Page 1 of 6 Public Service Committee Meeting Minutes - Final April 5, 2021 Patching Materials Price agreements at the unit prices listed with the companies listed for each. c. Award of Contract for the 2021 On-Call Lead Water ID-332-20 Service Line Replacement Program to Stip Bros. Excavating, Austin Tyler Construction, Inc., and Brandt Excavating, Inc. in the amount of $350,000.00 based on unit prices provided in their bids Allison Swisher, Director of Public Utilities discussed the 2021 On-Call Lead Water Service Line Replacement Program, in the amount of $350,000.00, based on unit prices with multiple contractors provided in their bids. d. Award of Contract for the 2021 Utilities Restoration ID-333-20 Program to Lindblad Construction, Construction by Camco, and P.T. Ferro Construction in an amount not to exceed of $600,000.00 based on unit prices provided in their bids Allison Swisher discussed the 2021 Utilities Restoration Program, in an amount not to exceed of $600,000.00, based on unit prices with multiple contractors provided in their bids. e. Approve a Professional Engineering Services Agreement ID-334-20 for Phase II Engineering Services for the Olympic Boulevard (Houbolt Road - Rock Run Creek) Roadway Extension and Improvements to Patrick Engineering, Inc. in the amount not to exceed $2,407,705.00 Greg Ruddy discussed Phase II Engineering Services for the Olympic Boulevard (Houbolt Road - Rock Run Creek), in an amount not to exceed $2,407,705.00, on behalf of Patrick Engineering, Inc. subject to the approval of a Memorandum of Understanding with Cullinan Properties, Inc. regarding reimbursement of payment for Phase II engineering services. f. Payment for Emergency Water Main Repairs and Valve ID-335-20 Replacements to Austin Tyler Construction in the amount of $40,252.88 Allison Swisher discussed the payment for emergency repairs, in the amount of $40,252.88, on behalf of Austin Tyler Construction, Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Contract Item No's ID-330-20, ID-331-20, ID-332-20, ID-333-20, ID-334-20, and ID-335.20 The motion carried by the following vote: Aye: Hug, Gavin and Morris g. Approve the 2021 Vehicle Purchase Schedule ID-336-20 Attachments: 2021 Vehicle Purchase Exhibit Greg Ruddy discussed the 2021 Vehicle Purchase Schedule for the purchase of Page 2 of 6 Public Service Committee Meeting Minutes - Final April 5, 2021 23 proposed units as part of the ongoing 5-year vehicle replacement plan. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Contract Item No. ID-336-20. The motion carried by the following vote: Aye: Gavin and Morris Nay: Hug Contract Items ID-330-20 through ID-335-20 approved by all Council members. Contract Item ID-336-20 approved by two Council members. CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Authorization to Approve Change Order No. 2 and Final ID-337-20 Payment for the Demolition of 100-106 E. Washington Street Attachments: Change Order 2 100-106 E Washington St Derek Conley, Director of Economic Development, discussed this change order, in the amount of $24,339.92, and final payment, in the amount of $64,339.92, on behalf of Grosshening, Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Change Orders / Pay Estimates / Final Payments Item No. ID-337-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Change Orders / Pay Estimates / Final Payments Item Approved VARIOUS a. Application for a Drive Thru Permit for a Dunkin ID-338-20 Restaurant at 3000 Maple Road Attachments: Permit - Dunkin Restaurant Greg Ruddy discussed the Drive Thru Permit for a Dunkin' Restaurant at 3000 Maple Road. b. Application for a Drive Thru Permit for a Gas N’ Wash Car ID-339-20 Wash at 3000 Maple Road Page 3 of 6 Public Service Committee Meeting Minutes - Final April 5, 2021 Attachments: Permit - 3000 Maple Rd - Lenny's Car Wash Greg Ruddy discussed the Drive Thru Permit for the Gas N' Wash Car Wash at 3000 Maple Road. c. Application for a Drive Thru Permit for a McDonald’s ID-340-20 Restaurant at 2885 Plainfield Road Attachments: Permit - McDonalds - 2885 Plainfield Rd Greg Ruddy discussed the Drive Thru Permit for the existing McDonald's Restaurant at 2885 Plainfield Road. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Various Item No's ID-338-20, ID-339-20 and ID-340-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Various Items Approved ORDINANCES AND RESOLUTIONS a. Resolution Authorizing the Execution of an ID-341-20 Intergovernmental Agreement between the Forest Preserve District of Will County and the City of Joliet for a Public Bikeway along Essington Road and Theodore Street Attachments: Resolution IGA - Essington & Theodore Multi-Use Path Greg Ruddy discussed an Intergovernmental Agreement for a public bikeway along Essington Road and Theodore Street between the Forest Preserve District of Will County and the City of Joliet. b. Resolution Accepting Illinois Environmental Protection ID-342-20 Agency Low Interest Loan L175465 for the 2021 Sanitary Sewer Rehabilitation Program Attachments: Resolution Allison Swisher discussed the 2021 Sanitary Sewer Rehabilitation Program Low Interest Loan L175465 with the IEPA. c. Resolution Declaring Certain City of Joliet Property as ID-343-20 Surplus Attachments: Resolution Surplus Vehicle Auction List Greg Ruddy discussed the list of surplus property to be sold via auction or sold Page 4 of 6 Public Service Committee Meeting Minutes - Final April 5, 2021 as scrap. d. Resolution Accepting Illinois Environmental Protection ID-344-20 Agency Low Interest Loan L175431 for the 2021 Water Main Rehabilitation Program Attachments: Resolution Allison Swisher discussed the 2021 Water Main Rehabilitation Program low interest loan L175431 with the IEPA. e. A Resolution Entering into a Memorandum of ID-345-20 Understanding with Cullinan Joliet, LLC Attachments: Resolution EXHIBIT 1 EXHIBIT A - Memo of Understanding Derek Conley discussed the Resolution entering into a Memorandum of Understanding with Cullinan Joliet, LLC. f. Ordinance repealing and replacing Chapter 31, Article V, ID-346-20 Section 31-281.F Requirements of unpolluted discharges Attachments: Ordinance Article V Sewers Section 31-281.docx Exhibit A Section 31-281 Proposed Revisions.docx Allison Swisher discussed replacement of Chapter 31, Article V, Section 31-281.f. g. Ordinance Amending the 2021 Annual Budget for the City ID-347-20 of Joliet to include Funding of $440,830.00 and Approval of Amendment No. 2 to the Professional Engineering Services for the Project Management Services to Oversee the Houbolt Road (I-80 - US Route 6) Interchange Modification and Roadway Reconstruction Project Phase I, II, and III to T.Y. Lin International in an amount not to exceed $740,830.00 Attachments: Ordinance - Houbolt Road Interchange Project Houbolt Road Project Agreement Greg Ruddy discussed the Ordinance to amend the 2021 budget, in the amount of $440,830.00, for the Project Management Services to Oversee the Houbolt Road Interchange Modification and Roadway Reconstruction Project Phase I, II, and III. Also included is Amendment No. 2, in the amount of $740,830.00 on behalf of T.Y. Lin International. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Ordinances and Resolutions Item No's ID-341-20, ID-342-20, ID-343-20, ID-344-20, ID-345-20, ID-346-20, and ID-347-20. Page 5 of 6 Public Service Committee Meeting Minutes - Final April 5, 2021 The motion carried by the following vote: Aye: Hug, Gavin and Morris Ordinances and Resolutions Items Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Channahon Community Park Overhead Sewer Conversion TMP-1318 Allison Swisher and Owen Dean, Civil Engineer discussed the Overhead Sewer Conversion for this property. b. 313 N. Eastern Avenue Overhead Sewer Conversion TMP-1319 Owen Dean discussed this situation. The committee asked for additional information. c. Report on Hydrant Repairs, Valves, Utilities Contracted ID-328-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 3-26-2021 (003) Allison Swisher discussed the five hydrants, five valves and 23 watermain breaks repaired. There are total of 87 watermain breaks for 2021. d. Alternative Water Source Program ID-329-20 This subject will be updated on the second meeting of each month instead of each meeting. PUBLIC COMMENT No one is present and no one called in. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. This section is for anyone wanting to speak regarding items listed on the agenda, except for items listed under Public Hearing. Anyone speaking on an agenda item is entitled to speak for a maximum of 4 minutes. It is not a question and answer period and staff and the Public Service Committee do not generally respond to public comments. Please note speakers who engage in conduct injurious to the harmony of the Committee shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. ADJOURNMENT A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn. The motion carried by the following vote: Aye: Hug, Gavin and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 6 of 6