Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, April 19, 2021 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final April 19, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final April 19, 2021 Pursuant to Phase 4 of the Restore Illinois Plan, the Illinois Department of Commerce & Economic Opportunity's Guidelines recommend best practices that limit an in-person meeting to 50 people or less (Council Chambers allows for 18 members of the public) while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin and Terry Morris APPROVAL OF MINUTES Minutes - April 5, 2021 ID-348-20 Attachments: Public Service Meeting Minutes - 4-5-21 A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve the Minutes of the April 5, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug, Gavin and Morris ALSO PRESENT: Allison Swisher - Director of Public Utilities, Greg Ruddy - Director of Public Works, Amy Ferris - Deputy Director of Engineer, Owen Dean - Civil Engineer, Jonathan Hall - Capital Program Engineer, Anthony Laws - Resident, Jesus Luna - Resident, and Cesar Cardenas - Resident. CITIZENS TO BE HEARD ON AGENDA ITEMS None at this time. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Award of Contract for the 2021 Roadway Resurfacing ID-350-20 Contract A - MFT Sect. No. 21-00540-00-RS to Austin Tyler Construction in the amount of $274,111.44 Greg Ruddy, Director of Public Works, discussed the Award of the 2021 Roadways Resurfacing Contract A, in the amount of $274,111.44, on behalf of Austin Tyler Construction. The Committee would like a list of the streets. b. Award of Contract for the Youngs Avenue (Cass Street - ID-351-20 South End) Storm Sewer Improvements Project - 2021 to Construction by Camco Inc. in the amount of $38,638.11 Page 1 of 4 Public Service Committee Meeting Minutes - Final April 19, 2021 Greg Ruddy discussed the storm sewer extension project on Youngs Avenue, in the amount of $38,638.11, on behalf of Construction by Camco, Inc. c. Award of Contract for the Repair to the No. 1 Sludge ID-352-20 Storage Tank at the Eastside Wastewater Treatment Plant to Cady Inc. in the amount of $108,410.00 Allison Swisher, Director of Public Utilities, discussed the repair of the No. 1 Sludge Storage Tank at the East Side Treatment Plant, in the amount of $108,410.00, on behalf of Cady Inc. d. Award of Contract for the Emergency Repairs to the ID-353-20 Princeton Well to Great Lakes Water Resources Group Inc. in the amount of $27,275.00 Allison Swisher discussed the Emergency Repairs to the Princeton Well, in the amount of $27,275.00, on behalf of Great Lakes Water Resources Group Inc. e. Award of Contract for the 2021 Root Control Program to ID-354-20 Duke’s Root Control in the amount of $64,557.00 Attachments: 2021 Sewer Root Control Attachment.doc Amy Ferris, Deputy Director of Engineering, discussed the 2021 Sewer Root Control Program, in the amount of $64,557.00, to Duke's Root Control. f. Award of Contract for the Summit Street (Stone Street - ID-355-20 Bridge Street) Roadway Improvement Project - Community Block Grant - 2021 to Austin Tyler Construction Inc. in the amount of $341,875.57 Greg Ruddy discussed the contract for the Summit Street (Stone Street - Bridge Street) Roadway Improvement, in the amount of $341,875.57, on behalf of Austin Tyler Construction Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Contract Item No's ID-350-20, ID-351-20, ID-352-20, ID-353-20, ID-354-20 and ID-355-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Change Order No. 4 for the Eastside Wastewater ID-356-20 Treatment Plant Phosphorus Removal Project to Williams Brothers Construction, Inc. in the amount of $13,895.09 Allison Swisher discussed Change Order No. 4 for the ESTP Phosphorus Removal Project, in the amount of $13,895.09, on behalf of Williams Brothers Construction Inc. This also extends the contract by 119 days. Page 2 of 4 Public Service Committee Meeting Minutes - Final April 19, 2021 b. Change Order No. 3 and Final Payout for the 2019 ID-357-20 Sanitary Sewer Cleaning and Inspection Project to Hydro-Vision Technology in the amount of ($106,870.01) Amy Ferris discussed Change Order No. 3, in the amount of ($116,590.76), on behalf of Hydro-Vision Technology. c. Payment of the 2021 Membership Dues for the Lower ID-358-20 DesPlaines Watershed Group in the amount of $91,389.20 Allison Swisher discussed the 2021 membership fee to the Lower DesPlaines Watershed Group, in the amount of $91,389.20, on behalf of the Lower DesPlaines Watershed Group. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the fuill Council Change Orders / Pay Estimates / Final Payments Item No's ID-356-20, ID-357-20 and ID-358-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Change Orders / Pay Estimates / Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Resolution Appropriating Motor Fuel Tax Funds for the ID-359-20 2021 MFT Roadways Resurfacing Contract A - MFT Sect. No. 21-00540-00-RS in the amount of $274,111.44 Attachments: Resolution Greg Ruddy discussed this MFT Resolution. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Ordinances and Resolutions Item No. ID-359-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Ordinances and Resolutions Items Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. 1924 Mills Road Water Service TMP-1394 Attachments: PS Committee Discussion Item - Water Service - 1924 Mills Road Page 3 of 4 Public Service Committee Meeting Minutes - Final April 19, 2021 Allison Swisher discussed the circumstances of this unique situation. The Public Service Committee agrees with the staff recommendation to proceed as outlined. 313 N Eastern Homeowner is unable to use sewer for this address. The collapse is beneath the neighbors garage. The solutions is to connect to the 8" sewer in front of the address. Owen Dean, Sewer Engineer, discussed estimated costs of connecting to the sewer main out front and the overhead is $30,000.00. Homeowner, Anthony Laws, was present to share information of this situation. Mr. Laws is on disability and the other homeowner also does not work. The Public Service Committee suggested to get the homeowner sewer working again to by having the City get the work performed. If the homeowner goes back to gainful employment, then he would pay half of the cost. If homeowner remains on disability the homeowner half would be forgiven. The Public Utilities Department will work with Legal to draw up the proper contract. b. Alternative Water Source Program ID-349-20 Allison Swisher discussed upcoming updates to the project via City Council Workshops, Finance Committee Meetings, Public Service Committee Meetings, and Stakeholder meetings. Regional coordination includes formation efforts of Technical Advisory Group and Mayors and Managers Groups. Public Outreach strategies were discussed. Water Allocation update was given. Water Source transfer update was given. Public Service Committee members suggested giving this thorough update at the Tuesday Council Meeting instead of Public Service Meetings. PUBLIC COMMENT There were no other comments. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn. The motion carried by the following vote: Aye: Hug, Gavin and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 4 of 4