Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, June 14, 2021 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final June 14, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final June 14, 2021 As of June 11, 2021, Governor Pritzker moved Illinois to Phase 5. Under Phase 5, all sectors of the economy can resume at regular capacity with new safety guidelines and procedures. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person who is not fully vaccinated wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin and Terry Morris ALSO PRESENT: Allison Swisher - Director of Public Utilities, Greg Ruddy - Director of Public Works, Mike Todorovic - Deputy Director of Public Works, Benton Fraser - Facilities Asset Manager and Greg Peerbolte, Executive Director of Joliet Area Historical Museum. APPROVAL OF MINUTES Minutes - May 17, 2021 ID-389-20 Attachments: May 17, 2021 Meeting Minutes A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to approve the Minutes of the May 17, 2021 Public Service Committee Meeting. The Motion carried by the following vote: Aye: Hug, Gavin and Morris Minutes - June 1, 2021 ID-402-20 Attachments: June 1, 2021 Public Service Committee Meeting Minutes A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve the June 1, 2021 Public Service Meeting Minutes. The motion carried by the following vote: Aye: Hug, Gavin and Morris CITIZENS TO BE HEARD ON AGENDA ITEMS None at this time. CONTRACTS a. Professional Services Agreement for the Phase I Lift ID-406-20 Station Assessment and Design Engineering Program to Trotter and Associates Inc. in the amount of $161,500.00 Attachments: Map - 2021 Lift Station Assessment and Design.pdf Allison Swisher, Director of Public Utilities, discussed the Professional Services Agreement for the Phase I Lift Station Assessment and Design Engineering Page 1 of 5 Public Service Committee Meeting Minutes - Final June 14, 2021 Program, in the amount of $161,500.00, on behalf of Trotter and Associates Inc. This also includes the evaluation of four (4) lift stations in Fairmont. b. Contract for the Aux Sable Creek Wastewater Treatment ID-407-20 Plant Screening Upgrades to Williams Brothers Construction Inc. in the amount of $734,000.00 Allison Swisher discussed the Contract for the Aux Sable Creek Wastewater Treatment Plant Screening Upgrades, in the amount of $734,000.00, on behalf of Williams Brothers Construction Inc. Also included is a Professional Services Agreement, in the amount of $19,000.00, on behalf of Donohue & Associates Inc. c. Contract for the Westside Wastewater Treatment Plant ID-408-20 Chemical Tank Addition Upgrades to Williams Brothers Construction Inc. in the amount of $97,000.00 Allison Swisher discussed the Contract for the Westside Wastewater Treatment Plant Chemical Tank Addition Upgrades, in the amount of $97,000.00, on behalf of Williams Brothers Construction Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Contract Item No's ID-406-20, ID-407-20, and ID-408-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Payment of Water Infrastructure Finance and Innovation ID-409-20 Act Loan Application Fee Allison Swisher discussed the Payment of Water Infrastructure Finance and Innovation Act Loan Application Fee, in the amount of $100,000.00, on behalf of the United States Environmental Protection Agency. b. Payment of the 2021 Membership Dues for the Southwest ID-410-20 Water Planning Group in the amount of $45,239.00 Allison Swisher discussed the 2021 Membership Dues for the Southwest Water Planning Group, in the amount of $45,239.00, on behalf of the Lower DesPlaines Watershed Group. c. Change Order No. 1 in the amount of ($8,368.83) and ID-411-20 Payment Estimate No. 3 and Final in the amount of $243,696.57 for the Lead Service Line Replacement Phase 2 to Brandt Excavating Inc. Allison Swisher discussed Change Order No. 1, in the amount of ($8,368.83), on behalf of Brandt Excavating Inc. Also included is a final payment in the amount Page 2 of 5 Public Service Committee Meeting Minutes - Final June 14, 2021 of $243,696.57. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Change Orders / Pay Estimates / Final Payouts Item No's ID-409-20, ID-410-20, and ID-411-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Change Orders / Pay Estimates / Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Resolution Approving an Intergovernmental Agreement ID-412-20 (IGA) for the Illinois Route 53 at Emerald Dr. Project between the Illinois Department of Transportation and the City of Joliet - 2021 Attachments: Resolution Emerald Drive Intergovernmental Agreement 2021 Greg Ruddy, Public Works Director, discussed the Resolution approving an Intergovernmental Agreement for the Illinois Route 53 at Emerald Drive Project. b. Resolution Accepting a Public Utility Easement from ID-413-20 Weitendorf Enterprises Inc. (PIN 05-06-11-409-027-0000) for the Essington and Jefferson Interceptor Sewer Project Attachments: Resolution Easement Agreement for Parcel 0002.pdf Easement Exhibit for Parcel 0002.pdf Allison Swisher discussed the Resolution Accepting a Public Utility Easement from Weitendorf Enterprises Inc. for the Essington and Jefferson Interceptor Sewer Project, in the amount of $1,500.00, on behalf of Weitendorf Enterprises. c. Resolution Accepting a Public Utility Easement from ID-414-20 Timberhollow Series LLC (PIN 05-06-11-409-026-0000) for the Essington and Jefferson Interceptor Sewer Project Attachments: Resolution Easement Agreement for Parcel 0002.pdf Easement Exhibit for Parcel 0002.pdf Allison Swisher discussed the Resolution Accepting a Public Utility Easement from Timberhollow Series LLC for the Essington and Jefferson Interceptor Sewer Project, in the amount of $5,000.00, on behalf of Timberhollow Series LLC. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, Page 3 of 5 Public Service Committee Meeting Minutes - Final June 14, 2021 to recommend for approval by the full Council Ordinances and Resolutions Item No's ID-412-20, ID-413-20, and ID-414.20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Ordinances and Resolutions Items Approved CONSENT AGENDA a. Motion to Accept Staff's Recommendation regarding a ID-415-20 Request for a Multi-Way Stop Sign at the intersections of Clara Avenue / Oregon Avenue and Clara Avenue / Midland Avenue Attachments: Clara Oregon Midland Stop Sign Memo Mike Todorovic, Public Works Administrator, discussed the Stop Sign recommendation for Clara Avenue / Oregon Avenue and Clara Avenue / Midland Avenue. b. Motion to Accept Staff's Recommendation regarding a ID-416-20 Multi-Way Stop Sign at the intersection of Neufairfield Drive and Saddle Ridge Drive Attachments: Neufairfield Saddle Ridge Stop Sign Memo Mike Todorovic discussed the Stop Sign request at Neufairfield Drive and Saddle Ridge Drive. motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve Consent Agenda Item No's ID-415-20 and ID-416.20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Consent Agenda Items Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Alternative Water Source Allison Swisher discussed an update of the Alternative Water Source Program. Alternative Water Course Program Literature Attachments: Alternative Water Source Presentation b. Discussion of Rooftop HVAC Replacement at City Owned Property of 204 N. Ottawa - JAHM Page 4 of 5 Public Service Committee Meeting Minutes - Final June 14, 2021 Brent Fraser, Facilities and Assets Maintenance Manager, discussed one of the three Rooftop HVAC units for replacement. The low bid received was $91,000.00. Greg Peerbolte, Museum Executive Director, also discussed this rooftop unit. Committee Members discussed options. PUBLIC COMMENT None at this time. ADJOURNMENT A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn. The motion carried by the following vote: Aye: Hug, Gavin and Morris Page 5 of 5