Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, August 2, 2021 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final August 2, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final August 2, 2021 As of June 11, 2021, Governor Pritzker moved Illinois to Phase 5. Under Phase 5, all sectors of the economy can resume at regular capacity with new safety guidelines and procedures. In compliance with Center for Disease Control (CDC), it is recommended that any individual appearing in person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug and Terry Morris Absent Bettye Gavin ALSO PRESENT: Greg Ruddy - Director of Public Works, Allison Swisher - Director of Public Utilities, Mike Todorovic - Deputy Director of Public Works, Tony Anczer - Deputy Director of Public Utilities and Bob Okon - Herald News. APPROVAL OF MINUTES A motion was made by Councilman Morris, seconded by Councilman Hug, to approve the Minutes of the July 19, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Minutes - July 19, 2021 ID-451-20 Attachments: Public Service Meeting Minutes 7-6-21 CITIZENS TO BE HEARD ON AGENDA ITEMS None at this time. CONTRACTS a. Award of Contract for the Emergency Sanitary Sewer ID-452-20 Replacement on Abe Street to Construction by Camco in the amount of $37,621.65 Allison Swisher, Director of Public Utilities, discussed the Sanitary Sewer Replacement on Abe Street, in the amount of $37,621.65, on behalf of Construction by Camco. b. Award of Contract for the Assessment of the Parking ID-453-20 Facilities in the Downtown Area to WGI, Inc. in the amount of $151,500.00 Greg Ruddy, Director of Public Works, discussed the Downtown Area Parking Facility Assessment, in the amount of $151,500.00, on behalf of WGI, Inc. c. Professional Services Agreement for Conducting a ID-456-20 Pre-Treatment Survey to Baxter and Woodman, Inc. in the amount of $50,020.00 Page 1 of 6 Public Service Committee Meeting Minutes - Final August 2, 2021 Allison Swisher discussed the Pre-treatment Program Assistance program, in the amount of $50,020.00, on behalf of Baxter & Woodman, Inc. d. Professional Services Agreement for the Commercial ID-457-20 Water Service GIS Mapping Project - Contract 1 to Ruettiger, Tonelli & Associates in the amount of $61,400.00 Attachments: Commercial Water Service GIS Mapping - Contract 1 Exhibit.pdf Allison Swisher discussed the Contract 1 of the Commercial Water Service GIS Mapping Project, in the amount of $61,400.00, on behalf of Ruettiger, Tonelli & Associates. e. Purchase Water Metering Equipment from Core & Main in ID-458-20 the amount of $152,080.00 Allison Swisher discussed the purchase of water metering equipment, in the amount of $152,080.00, on behalf of Core & Main. f. Award a Contract for Repairs to the Well 25D Pump and ID-460-20 motor to Layne Christensen Company in the amount of $33,513.00 Allison Swisher discussed the repair to the Well 25D pump and motor, in the amount of $33,513.00, on behalf of Layne Christensen Company. A motion was made by Councilman Morris, seconded by Councilman Hug, to recommend for approval by the full Council Contract Item No's ID-452-20, ID-453-20, ID-456-20, ID-457-20, ID-458-20 and ID-460-20. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Amendment No. 1 to the Construction Agreement with ID-454-20 CSX Transportation, Inc. for the Houbolt Road (Hollywood Road) Railroad Crossing Widening in the amount of $78,223.00 Mike Todorovic, Deputy Director of Public Works, discussed Amendment No. 1 for the Houbolt Road Railroad Crossing Widening, in the amount of $78,223.00, on behalf of CSX Transportation. b. Amendment No. 1 to the Professional Services ID-455-20 Agreement for the Eastside Wastewater Treatment Plant Phosphorus Removal Project Construction Related Services to V3 Companies in the amount of $25,000.00 Page 2 of 6 Public Service Committee Meeting Minutes - Final August 2, 2021 Allison Swisher discussed Amendment No. 1 to the Eastside Wastewater Treatment Plant Phosphorus Removal Project, in the amount of $25,000.00, on behalf of V3 Companies. This also extends the contract by an additional two months. c. Payment for the 2021 Wastewater Discharge NPDES ID-459-20 Permit Fees in the amount of $152,500.00 Allison Swisher discussed the NPDES Permit Fees, in the amount of $152,500.00, on behalf of the Illinois EPA. This covers all three treatment plants. d. Payment of the 2021 Membership Dues for the Lower ID-461-20 DuPage Watershed Group in the amount of $26,795.96 Allison Swisher discussed the Payment for the 2021 Membership Fee, in the amount of $26,795.96, on behalf of Lower DuPage Watershed Group. This membership is a condition of our NPDES permit for the Aux Sable WWTP. e. Change Order No. 1 and Final Payment for the 2021 Root ID-462-20 Control Program to Duke’s Root Control in the amount of ($2,494.39) Allison Swisher discussed Change Order No. 1, in the amount of ($2,494.39), on behalf of Duke's Root Control. f. Change Order No. 1 and Final Payout for the Emergency ID-463-20 Cleaning of the 8”x10’ Arched Concrete Utility Tunnel to Sheridan Plumbing & Sewer Inc. in the amount of $81,726.40 Allison Swisher discussed Change Order No. 1, in the amount of $81,726.40, for the Emergency Cleaning of the 8' x 10' Arched Concrete Utility Tunnel. Also approved is Payment No. 2 and Final, in the amount of $89,616.77, on behalf of Sheridan Plumbing & Sewer Inc. g. Change Order No. 2 for the 2019-2020 Large Meter ID-464-20 Replacement Program to Calumet City Plumbing and Heating Co., Inc. in the amount of $62,046.75 Allison Swisher discussed Change Order No. 2, in the amount of $62,046.75, to the 2019-2020 Large Meter Replacement Program contract. A motion was made by Councilman Morris, seconded by Councilman Hug, to recommend for approval by the full Council Change Orders/Pay Estimates/Final Payments Item No's ID-454-20, ID-455-20, ID-459-20, ID-461-20, ID-462-20, ID-463-20, and ID-464-20. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Change Orders / Pay Estimates / Final Payments Items Approved Page 3 of 6 Public Service Committee Meeting Minutes - Final August 2, 2021 ORDINANCES AND RESOLUTIONS a. Resolution Authorizing the acceptance of a Grant from ID-465-20 the Will County Stormwater Planning Committee for the Eastside WWTP Des Plaines River Slope Stabilization and Naturalization Project in the amount of $10,000.00 Attachments: Resolution Res 21-05 City of Joliet.pdf Allison Swisher discussed a Resolution for a grant, in the amount of $10,000.00, from the Will County Stormwater Planning Committee on behalf of the City of Joliet. b. Resolutions Approving Intergovernmental Agreements ID-466-20 with the Illinois Department of Transportation for State Maintained Traffic Signals and Local Maintained Traffic Signals on State Highways located within the Corporate Limits of the City of Joliet Attachments: Resolution - IGA for State Signals Resolution - IGA for Local Signals Mike Todorovic discussed the Resolutions for Intergovernmental Agreements with the State of Illinois Department of Transportation for the maintenance of traffic signals on state highways that are located in the corporate limits of the City of Joliet. A motion was made by Councilman Morris, seconded by Councilman Hug, to recommend for approval by the full Council Ordinances and Resolutions Item No's ID-465-20 and ID-466-20. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Ordinances and Resolutions Items Approved VARIOUS a. 2022 Roadway Reconstruction Program ID-467-20 Greg Ruddy discussed the 2022 Roadway Reconstruction Program which includes four roadway reconstruction projects utilizing Motor Fuel Tax funds and one project utilizing 2022 Community Development Block Grant funds. These projects are for curb and gutter and storm sewer installation. A motion was made by Councilman Morris, seconded by Councilman Hug, to recommend for approval by the full Council Various Item No. ID-467-20. Page 4 of 6 Public Service Committee Meeting Minutes - Final August 2, 2021 The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Various Item Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Accept Staff's Recommendation regarding a Multi-Way TMP-2143 Stop Sign at the intersection of Wake Island Drive and Wind Song Drive Attachments: Wake Island Wind Song Stop Request Greg Ruddy discussed the recommendation regarding a multi-way STOP sign at the intersection of Wake Island Drive and Wind Song Drive. This was reviewed and at this time it is not suggested to install a STOP sign at this time. Council rejected staff's recommendation and would like a STOP sign at this location. Based on the curve, Council would like to get this STOP sign installed ASAP. A motion was made by Councilman. Hug, seconded by Councilman Morris, to reject staff's recommendation to deny a STOP sign at this location and install a STOP sign. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin b. Report on Hydrant Repairs, Valves, Utilities Contracted ID-450-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 7-26-2021 (003) Allison Swisher discussed the hydrants, valves, and water main breaks during this time. Also discussed was a repair by a contractor at 105 Grandview Avenue. PUBLIC COMMENT None at this time. ADJOURNMENT A motion was made by Councilman Morris, seconded by Councilman Hug, to adjourn. Page 5 of 6 Public Service Committee Meeting Minutes - Final August 2, 2021 The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 6 of 6