Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, November 15, 2021 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Councilman Larry E. Hug Councilwoman Bettye Gavin Councilman Terry Morris Public Service Committee Meeting Minutes - Final November 15, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final November 15, 2021 As of August 30, 2021, Governor Pritzker announced a statewide indoor mask mandate for all Illinois residents, regardless of vaccination status. In compliance with Governor Pritzker’s mandate, any individual appearing in person must wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Meeting called to order at 4:40 pm Present Larry E. Hug, Bettye Gavin and Terry Morris ALSO PRESENT: Allison Swisher - Director of Public Utilities, Tony Anczer - Deputy Director - Engineering, Greg Ruddy - Director of Public Works, Derek Conley - Director of Economic Development, Chris Regis - Corporation Counsel, Craig Smith - Bicentennial Park - Park Assistant, Brent Fraser - Operating Engineer Facilities and Assets Maintenance Manager, Owen Dean - Civil Engineer II, and Bob Okon - Herald News. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve the Minutes of the November 2, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug, Gavin and Morris Minutes - November 2, 2021 ID-542-20 Attachments: Public Service Meeting Minutes 11-2-21 CITIZENS TO BE HEARD ON AGENDA ITEMS Chris Regis, Corporate Counsel, discussed the proper channels for adjusting the timing for items going to Council meetings. Councilpersons Hug, Morris, and Gavin requested Chris Regis draft a document to take to full council for Public Utilities and Economic Development to not delay awards, change orders, etc. CONSENT AGENDA a. Proposed Cost Sharing Overhead Sewer and Backflow ID-546-20 Prevention Program - A Solution to Sanitary Sewer Basement Backups Attachments: Overhead Sewer and Backflow Prevention Program Memo- Consent Agenda Owen Dean, Civil Engineer II, discussed the Overhead Sewer and Backflow Prevention Cost Sharing Program to reimburse homeowners if requirements warrant installation of such prevention measures. Public Utilities will work with the Legal Department to ensure we collect the correct documentation. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, Page 1 of 4 Public Service Committee Meeting Minutes - Final November 15, 2021 to approve Consent Agenda Item No. ID-546-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris CONTRACTS a. Award of Contract for HVAC Maintenance 2022-2026 to ID-543-20 Anchor Mechanical, Inc. in the amount of $648,832.00 Brent Fraser, Operating Engineer Facilities and Assets Maintenance Manager, discussed the HVAC Maintenance Contract for the City of Joliet's Facilities, to Anchor Mechanical Inc., in the amount of $648,832.00. b. Award of Contract for Elevator Maintenance 2022-2026 to ID-544-20 American Hoist & Manlift, Inc. in the amount of $108,426.00 Brent Fraser discussed the Award of Contract for Elevator Maintenance Agreement 2022 - 2026, in the amount of $108, 426.00, to American Hoist & Manlift, Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Contract Item No's ID-543-20 and ID-544-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Amendment No. 1 to the Professional Services Contract ID-545-20 for Unarmed Security Services for the Joliet Gateway Transportation Center to Allied Universal Security Systems in the amount of $198,673.31 Brent Fraser discussed Amendment No. 1, in the amount of $198,673.31, with Allied Universal Security Systems. This is for additional services for the Pace Bus Terminal. b. Change Order No. 3 for the 2021 Sanitary Sewer TMP-2729 Rehabilitation Program to Performance Pipelining Inc. in the amount of ($267.18) Tony Anczer, Deputy Director - Engineering, discussed Change Order No. 3, in the amount of ($267.18), on behalf of Performance Pipelining Inc. c. Amendment No. 1 to the Phase I Lift Station Assessment TMP-2730 and Design Engineering Program Professional Services Agreement to Trotter and Associates Inc. in the amount of $133,400.00 Page 2 of 4 Public Service Committee Meeting Minutes - Final November 15, 2021 Tony Anczer discussed Amendment No. 1, in the amount of $133,400.00, on behalf of Trotter and Associates Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval Change Orders/Pay Estimates/Final Payments Item No's ID-545-20, TMP-2729, TMP-2730 to full Council. The motion carried by the following vote: Aye: Hug, Gavin and Morris Change Orders/Pay Estimates/Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Ordinance Amending the 2021 Annual Budget for the City TMP-2728 of Joliet and Award of Contract for the 2021 - 2022 Hazardous Tree Trimming and Removal Contract to Arbor Tek Services, Inc. in the amount of $199,612.44 Attachments: Ordinance to Amend Budget for Hazardous Trees Greg Ruddy, Director of Public Works, discussed a Contract for the 2021-2022 Hazardous Tree Trimming, in the amount of $199,612.44, on behalf of Arbor Tek Services, Inc. Also included with this is an Ordinance amending the budget for this contract. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Ordinances and Resolutions Item No. TMP-2728. The motion carried by the following vote: Aye: Hug, Gavin and Morris Ordinances and Resolutions Item Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Alternative Water Source Program ID-547-20 Attachments: Alternative Water Source Update Allison Swisher, Director of Public Utilities, discussed an update of the Alternative Water Source Program. The focus was the Regional Water Commission Coordination - all for one approach. b. Public Utilities Engineering Staff Office Relocation TMP-2762 Page 3 of 4 Public Service Committee Meeting Minutes - Final November 15, 2021 Attachments: Office Relocation Proposal Public Utilities Engineering Staff Office Relocation Memo Tony Anczer discussed the Public Utilities Engineering Staff Office Relocation. PUBLIC COMMENT No one at this time. ADJOURNMENT A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn. The motion carried by the following vote: Aye: Hug, Gavin and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 4 of 4