Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, December 6, 2021 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Councilman Larry E. Hug Councilwoman Bettye Gavin Councilman Terry Morris Public Service Committee Meeting Minutes - Final December 6, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final December 6, 2021 As of August 30, 2021, Governor Pritzker announced a statewide indoor mask mandate for all Illinois residents, regardless of vaccination status. In compliance with Governor Pritzker’s mandate, any individual appearing in person must wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug and Terry Morris Absent Bettye Gavin ALSO PRESENT: Allison Swisher - Director of Public Utilities, Tony Anczer - Deputy Director - Engineering, Greg Ruddy - Director of Public Works, and Brent Fraser- Operating Engineer Facilities and Assets Maintenance Manager. APPROVAL OF MINUTES A motion was made by Councilman Morris, seconded by Councilman Hug, to approve the Minutes of the November 15, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Minutes - November 15, 2021 ID-552-20 Attachments: November 15, 2021 Public Service Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS None at this time. This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CONTRACTS a. Award of Contract for Emergency Roof Replacement at TMP-2741 815 Campbell Street to Adler Roofing in the amount of $56,420.00 Brent Fraser, Operating Engineer Facilities and Assets, discussed the Emergency Roof Replacement at 815 Campbell Street, in the amount of $56,420.00, on behalf of Adler Roofing. b. Approval of Lease Agreement for the Public Utilities TMP-2828 Engineering Staff Office Relocation to Bays Rialto Building, LLC in the amount of $150,000.12 Anthony Anczer, Deputy Director Engineering, discussed the Engineering Staff Page 1 of 4 Public Service Committee Meeting Minutes - Final December 6, 2021 Office Relocation, in the amount of $150,000.12, to Bays Rialto Building, LLC. This term is for a three year lease. c. Award a Professional Service Contract for the Design / TMP-2833 Permitting / Drafting for the Chicago Street (Jefferson - Webster) Water Main Improvement Project to CivilTech Engineering, Inc. in the amount of $38,911.99 Anthony Anczer discussed the Professional Services Contract for the Design / Permitting / Drafting for the Chicago Street (Jefferson - Webster) Water Main Improvement Project, in the amount of $38,911.99, on behalf of CivilTech Engineering, Inc. A motion was made by Councilman Morris, seconded by Councilman Hug, to recommend for approval by the full Council Contract Item No's TMP-2741, TMP-2828, and TMP-2833. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Change Order No. 1 for Purchase of Golf Carts for the TMP-2810 Public Utilities Division Contract to Harris Golf Cars in the amount of $17,350.00 Allison Swisher, Director of Public Utilities, discussed Change Order No. 1 to the Utilities Department Golf Carts Purchase contract, in the amount of $17,350.00, to Harris Golf Cars. b. Change Order No. 2 for the Summit Street (Stone TMP-2822 Street-Bridge Street) Roadway Improvement Project - CDBG 2021 to Austin Tyler Construction in the amount of $23,294.00 and Payment Request No. 4 and Final in the amount of $58,545.31 Greg Ruddy, Director of Public Works, discussed Change Order No. 2, in the amount of $23,294.00, for additional participation and balancing final quantities. Also included is Payment Estimate No. 4 and Final, in the amount of $58,545.31, on behalf of Austin Tyler Construction Inc. c. Change Order No. 1 for time extension on the Lead TMP-2829 Service Line Replacement Phase 2C to Austin Tyler Construction Anthony Anczer discussed Change Order No. 1 for a time extension of 210 days to April 30, 2022 for the Lead Service Line Replacement Phase 2C project to Austin Tyler Construction. Page 2 of 4 Public Service Committee Meeting Minutes - Final December 6, 2021 d. Change Order No. 1 for the Lead Service Replacement TMP-2830 Phase 2B to Stip Bros Excavating in the amount of $126,341.65 and Payment Estimate No. 7 and Final in the amount of $629,939.22 Anthony Anczer discussed Change Order No. 1, in the amount of $126,341.65, for the Lead Service Line Replacement Phase 2B. Also discussed was Payment No. 7, in the amount of $629,939.22, on behalf of Stip Bros. Excavating. e. Change Order No. 1 for the Florence Park Phase 1 B TMP-2831 Watermain Improvements Project to Brandt Excavating in the amount of ($61,912.23) and Payment Estimate No. 5 and Final in the amount of $161,007.91 Anthony Anczer discussed Change Order No. 1 for the Florence Park Phase 1B Watermain Improvements Project, in the amount of ($61,912.23), and Payment No. 5 and Final in the amount of $161,007.91, on behalf of Brandt Excavating. f. Change Order No. 1 for the Reedwood Phase 1B Water TMP-2832 Main Improvement Project to Brandt Excavating in the amount of ($149,993.92) and Payment Estimate No. 6 and Final in the amount of $197,176.24 Anthony Anczer discussed Change Order No. 1, in the amount of ($149,993.92), for the Reedwood Phase 1B Water Main Improvement Project. Also discussed was Payment No. 6 and Final, in the amount of $197,176.24, on behalf of Brandt Excavating. A motion was made by Councilman Morris, seconded by Councilman Hug, to recommend for approval by the full Council Change Orders/Pay Estimates/Final Payments Item No's TMP-2810, TMP-2822, TMP-2829, TMP-2830, TMP-2831, and TMP-2832. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Change Orders/Pay Estimates/Final Payments Items Approved ORDINANCES AND RESOLUTIONS No Ordinances or Resolutions on this Agenda NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Report on Hydrant Repairs, Valves, Utilities Contracted ID-553-20 Services, and Water Main Breaks Page 3 of 4 Public Service Committee Meeting Minutes - Final December 6, 2021 Attachments: Valve Hydrant Break Report 11-28-2021 Allison Swisher discussed this report. We are trending toward fewer water main breaks than previous years. PUBLIC COMMENT None at this time. This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the City Council do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the Council shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. ADJOURNMENT A motion was made by Councilman Morris, seconded by Councilman Hug, to adjourn. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 4 of 4