Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, December 20, 2021 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Councilman Larry E. Hug Councilwoman Bettye Gavin Councilman Terry Morris Public Service Committee Meeting Minutes - Final December 20, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final December 20, 2021 As of August 30, 2021, Governor Pritzker announced a statewide indoor mask mandate for all Illinois residents, regardless of vaccination status. In compliance with Governor Pritzker’s mandate, any individual appearing in person must wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL ALSO PRESENT: Allison Swisher - Director of Public Utilities, Tony Anczer - Deputy Director - Engineering, Mike Todorovic - Deputy Director of Public Works, Jeff Price - Superintendent - Motor Maintance, and Derek Conley - Director of Economic Development APPROVAL OF MINUTES A motion was made by Councilman Morris, seconded by Councilman. Hug, to approve the Minutes of the December 6, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Minutes - December 6, 2021 ID-565-20 Attachments: December 6, 2021 Public Service Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS None at this time. This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. CONTRACTS a. Award of Contract for the Motor Fuel Purchase - 2022 - TMP-2876 REVISED Jeff Price, Superintendent of Motor Maintenance, discussed the Motor Fuel Purchase contract, for the purchase of Unleaded Fuel from AL Warren Oil Co. and Grade #2 Diesel Fuel from Gladieux Trading & Marketing Company, LP. b. Award of Public Utilities Electrical Maintenance Service TMP-2869 Contract - 2022 to Elliott Electric, Inc. in the amount of $239,625.00 Allison Swisher, Director of Public Utilities, discussed the 2022 Electrical Maintenance Service Contract, in the amount of $239,625.00, on behalf of Elliott Electric, Inc. c. Award of Contract for the Laraway Road Water Tower TMP-2902 Reconditioning Project to Era Valdivia Contractors in the Page 1 of 5 Public Service Committee Meeting Minutes - Final December 20, 2021 amount of $1,567,000.00 Allison Swisher discussed the Laraway Road Water Tower Reconditioning Project, in the amount of $1,567,000.00, on behalf of Era Valdivia Contractors. Also discussed was the Construction Engineering Services Agreement, in the amount of $106,379.00, on behalf of KLM Engineering. Award of Contract for the Professional Engineering Services TMP-2870 for the Phase I, Phase II and Phase III Engineering Services for the Joliet Centralized Traffic Management System Improvement Project - Phase A - MFT Section No. 21-00546-00-TL to Iteris, Inc. in the amount of $364,397.00 Mike Todorovic, Deputy Director of Public Works, discussed the Phase I, II, and III Engineering Services for the Joliet Centralized Traffic Management System Improvements Project - Phase A, in the amount of $364,397.00, on behalf of Iteris, Inc. e. Award of Professional Services Agreement for the 2023 TMP-2903 Water System Rehabilitation Program to Baxter & Woodman Inc. in the amount of $1,269.900.00 Tony Anczer, Deputy Director - Engineering, discussed the Professional Services Agreement for the 2023 Water System Rehabilitation Program, in the amount of $1,269,900.00, on behalf of Baxter & Woodman Inc. f. Annual Software Payment for the Sensus Automatic Meter TMP-2906 Reading System to Core & Main in the amount of $69,727.00 Tony Anczer discussed the Renewal of Meter Reading Software service fee, hosting service, and support, in the amount of $69,727.00, on behalf of Core & Main. A motion was made by Councilman Morris, seconded by Councilman Hug, to recommend for approval by the full Council Contract Item No's TMP-2876, TMP-2869, TMP-2902, TMP-2870, TMP-2903, and TMP-2906. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Change Order No. 1 for the Prior Street (Pleasant - West TMP-2871 End) Roadway Improvements Project - CDBG to Austin Tyler Construction Co. in the amount of ($38,722.90) and Payment No. 4 and Final in the amount of $43,176.51 Mike Todorovic discussed Change Order No. 1, in the amount of ($38,722.90), Page 2 of 5 Public Service Committee Meeting Minutes - Final December 20, 2021 on behalf of Austin Tyler Construction Co. Also discussed was Payment No. 4 and Final in the amount of $43,176.51. b. Change Order No. 1 for the 2021 Sodium Permanganate TMP-2872 Solution Purchase to Carus Chemical Corp. in the amount of $42,760.00 Allison Swisher discussed Change Order No. 1, in the amount of $42,760.00, on behalf of Carus Chemical Corp. c. Amendment No. 1 for the Professional Services TMP-2873 Agreement for the Combined SCADA Control Center to Strand Assoc Inc. in the amount of $14,200.00 Allison Swisher discussed Amendment No. 1 for the Professional Services Agreement for the Combined SCADA System Control Center, in the amount of $14,200.00, on behalf of Strand Associates Inc. d. Change Order No. 6 for the Eastside Wastewater TMP-2904 Treatment Plant Phosphorus Removal Project to Williams Brothers Construction, Inc. in the amount of $77,783.02 Allison Swisher discussed Change Order No. 6 for the Eastside Wastewater Treatment Plant Phosphorus Removal Project, in the amount of $77,783.02, on behalf of Williams Brothers Construction, Inc. Also included was a time extension of 121 days. e. Change Order No. 1 for the 2021 Public Works Landscape TMP-2896 Restoration Program to Seasons Landscaping in the amount of $7,849.00 and Payment Request No. 2 and Final in the amount of $17,230.00 Mike Todorovic discussed Change Order No. 1 for the 2021 Public Works Landscape Restoration Program, in the amount of $7,849.00, on behalf of Seasons Landscaping. Also discussed was Payment Request No. 2 and final in the amount of $17,230.00. f. Amendment No. 7 to the Professional Services Contract TMP-2905 for the Structural Review and Construction Phase Engineering for the Centerpoint Intermodal Center North Bridges / Structures to Rempke-Sharpe & Associates in the amount of $8,700.00 Mike Todorovic discussed Amendment No. 7 to the Professional Services Contract for the Structural Review and Construction Phase Engineering for the Centerpoint Intermodal Center North Bridges / Structures, in the amount of $8,700.00, on behalf of Rempe-Sharpe & Associates, Inc. g. Change Order No. 1 for the 2021 on-call Lead Service TMP-2907 Line Replacement Program in the amount of $100,000.00 Tony Anczer discussed Change Order No. 1 for the On-Call Lead Service Line Replacement Program, in the amount of $100,000.00, on behalf of Stip Bros. Excavating, Austin Tyler Construction Inc., and Brandt Excavating Inc. Page 3 of 5 Public Service Committee Meeting Minutes - Final December 20, 2021 A motion was made by Councilman Hug, seconded by Councilman Morris, to recommend for approval by the full Council Change Orders/Pay Estimates/Final Payments Item No's TMP-2871, TMP-2872, TMP-2873,TMP- 2904, TMP-2896, TMP-2905, and TMP-2907. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Change Orders/Pay Estimates/Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Resolution Appropriating REBUILD Illinois Bond Funds TMP-2874 for the Professional Engineering Services for the Phase I, Phase II and Phase III Engineering Services for the Joliet Centralized Traffic Management System Improvement Project - Phase A - MFT Section Number 21-00546-00-TL in the amount of $364,397.00 Attachments: Resolution Mike Todorovic discussed this Resolution in the amount of $364,397.00. b. Resolution Appropriating REBUILD Illinois Bond Funds TMP-2875 for the Houbolt Road / Hollywood Road (US Route 6 - I-80) Roadway Reconstruction Project - MFT Section Number 16-00503-00-PV in the amount of $715,588.25 Attachments: Resolution Mike Todorovic discussed Resolution in the amount of $715,588.25. A motion was made by Councilman Morris, seconded by Councilman. Hug, to recommend for approval by the full Council Ordinances and Resolutions Item No's TMP-2874 and TMP-2875. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin Ordinances and Resolutions Items Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Page 4 of 5 Public Service Committee Meeting Minutes - Final December 20, 2021 a. Public Utilities Office Staff Relocation Derrick Conley discussed the additional properties that were reviewed for the Public Utilities staff for relocation. Two (2) additional properties were looked at and reviewed. The lease agreement for 116 N Chicago will be brought back to Council. b. Alternative Water Source Program Allison Swisher discussed an update regarding this program. PUBLIC COMMENT None at this time. This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. ADJOURNMENT A motion was made by Councilman Morris, seconded by Councilman Hug, to adjourn. The motion carried by the following vote: Aye: Hug and Morris Absent: Gavin This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 5 of 5