Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Tuesday, September 6, 2022 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Councilman Larry E. Hug Councilwoman Bettye Gavin Councilman Terry Morris Public Service Committee Meeting Minutes - Pending Approval September 6, 2022 Page 1 of 1 Public Service Committee Meeting Minutes - Pending Approval September 6, 2022 ROLL CALL Present Councilman Larry E. Hug, Councilwoman Bettye Gavin and Councilman Terry Morris ALSO PRESENT: Greg Ruddy - Public Works Director, Allison Swisher - Public Utilities Director, Tony Anczer - Deputy Director Engineering, and Bob Okon - Herald News. APPROVAL OF MINUTES A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to approve the August 15, 2022 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris August 15, 2022 - Public Service Minutes ID-865-20 Attachments: Public Service Committee 08-15-22 Meeting Minutes.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS No one present at this time. CONTRACTS Award of Contract for the Dekalb Street / Dora Avenue TMP-4359 Roadway Project - MFT Sect. No. 22-00549-00-FP to Austin Tyler Construction Inc. in the amount of $336,336.00 Greg Ruddy, Public Works Director, discussed the Dekalb Street / Dora Ave roadways project. Rejection of bids for Contract No. 2654-0622 Parks Avenue TMP-4360 (E. Liberty St. - Elwood Ave.) Roadway Project - 2022 CDBG and Award of Contract No. 2665-0922 for the Parks Avenue (E Liberty St. - Elwood Ave.) Roadway Project - 2022 CDBG to PT Ferro Constr Co in the amount of $622,221.48 Greg Ruddy discussed the Parks Avenue (E. Liberty St - Elwood Ave) Roadway Project - 2022, in the amount of $622,221.48, to PT Ferro Constr Co. Award of Contract for the Purchase of a Replacement Motor TMP-4361 for Well 22D Motor to Layne Christensen Company Inc. in the amount of $140,968.00 Allison Swisher, Director of Public Utilities, discussed Well 22D Motor replacement, in the amount of $140,968.00, to Layne Christensen Company Inc. Award of Contract for the Repairs to the Well 22D Pump to TMP-4362 Layne Christensen Company Inc. in the amount of $35,356.00 Allison Swisher discussed the Well 22D Pump Repair, in the amount of Page 1 of 4 Public Service Committee Meeting Minutes - Pending Approval September 6, 2022 $35,356.00, to Layne Christensen Company Inc. Purchase of Water Metering Equipment from Core & Main LP TMP-4363 in the amount of $3,312,440.00 Anthony Anczer, Deputy Director - Engineering, discussed the Meter purchase, in the amount of $3,312,440.00, to Core & Main LP. Award of Contract for the 2022 Bulk Roadway Sign Materials TMP-4364 Purchase Order No. 1 to Traffic Control and Protection, Inc. in the amount of $60,298.00 Greg Ruddy discussed the 2022 Bulk Roadway Sign Materials Purchase, in the amount of $60,298.00, to Traffic Control and Protection, Inc. Award of Contract for the 2022 Electrical Materials Purchase TMP-4365 Order No. 2 to Graybar Services Inc. in the amount of $21,634.40 Attachments: 2022 Electrical Materials Purchase Order No.2.pdf Greg Ruddy discussed Purchase Order No. 2 for the 2022 Electrical Materials Purchase Order, in the amount of $21,634.40, to Graybar Services Inc. Award of Contract for the Salt Dome retrofits to Bulk Storage TMP-4366 Inc. in the amount of $259,033.00 Greg Ruddy discussed the Salt Dome retrofits, in the amount of $259,033.00, to Bulk Storage, Inc. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend for full Council approval TMP-4359, TMP-4360, TMP-4361, TMP-4362, TMP-4363, TMP-4364, TMP-4365, and TMP-4366. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Amendment No. 5 to the Professional Services Agreement TMP-4368 for the Fairmont Corrosion Control Study to Strand Assoc. Inc. in the amount of $53,000.00 Allison Swisher discussed Amendment No. 5 to the Professional Services Agreement for the Fairmont Corrosion Control Study, in the amount of $53,000.00, to Strand Assoc. Inc. Change Order No. 1 for the 2021-2022 Hazardous Tree TMP-4369 Trimming and Removal Project to Arbor Tek Transportation, Inc. in the amount of $99,500.00 Greg Ruddy discussed Change Order No. 1, a net increase in the amount of $99,500.00, to Arbor Tek Transportation, Inc. Also included is a contract extension to December 31, 2022. Amendment No. 1 to the Professional Services Agreement TMP-4377 Page 2 of 4 Public Service Committee Meeting Minutes - Pending Approval September 6, 2022 for the Compass Business Park and surrounding area water and sanitary sewer infrastructure needs investigation to Strand Assoc. Inc. in the amount of $9,400.00 A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to table #TMP-4377. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris Amendment No. 1 for the Geotechnical Services for the CSO TMP-4378 Regulator Modifications Project to Seeco Consultants Inc. in the amount of $9,690.00 Allison Swisher discussed Amendment No. 1 for the Geotechnical Services, in the amount of $9,690.00, to SEECO Consultants, Inc. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend for full Council approval TMP-4368, TMP-4369, and TMP-4378. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris ORDINANCES AND RESOLUTIONS Resolution Appropriating Motor Fuel Tax Funds for Dekalb TMP-4379 Street / Dora Avenue Roadway Project - MFT Sect. No. 22-00549-00-FP in the amount of $331,986.00 Attachments: Resolution Greg Ruddy discussed this MFT Resolution. Resolution Approving an Addendum to an Intergovernmental TMP-4380 Agreement with the Illinois Department of Transportation for the I-55 and IL Route 59 Interchange Improvements Attachments: Resolution 55 &59 Addendum.pdf 55 & 59 Addendum Exhibit A.pdf Greg Ruddy discussed the Addendum to the IGA with IDOT for the I-55 and IL Route 59 Interchange Improvements. Resolution Authorizing a Preliminary Engineering TMP-4381 Agreement with Union Pacific Railroad Company for the Millsdale Road Grade Separation Project Attachments: Resolution Millsdale Road Grade Separation Payment MOU.docx Millsdale Road Grade Separation Agreement_UP.pdf Greg Ruddy discussed the Preliminary Engineering Agreement with Union Pacific Railroad Company, estimated to be about $25,000.00, for the Millsdale Page 3 of 4 Public Service Committee Meeting Minutes - Pending Approval September 6, 2022 Road Grade Separation Project. Resolution Authorizing Execution of a Professional Fee TMP-4382 Agreement for Water and Sewer Engineering Services Associated with the Compass Business Park Attachments: Resolution Anthony Anczer discussed this Resolution authorizing execution of Professional Fee Agreement for Water and Sewer. There will be a new amount for memo going to Council in two weeks. Resolution Declaring Certain City of Joliet Property as TMP-4384 Surplus Attachments: Resolution Greg Ruddy discussed the Resolution declaring Certain City of Joliet Property as Surplus. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend for full Council approval TMP-4379, TMP-4380, TMP-4381, TMP-4382, and TMP-4384. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Report on Hydrant Repairs, Valves, Utilities Contracted ID-866-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 8-26-2022 (003).pdf Allison Swisher discussed the Hydrant Repairs, Valves, Contracted Services, and Water Main Breaks report. PUBLIC COMMENT No one present at this time. ADJOURNMENT A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to adjourn. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris Page 4 of 4