Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, February 6, 2023 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Councilman Larry E. Hug Councilwoman Bettye Gavin Councilman Terry Morris Public Service Committee Meeting Minutes - Final February 6, 2023 Page 1 of 1 Public Service Committee Meeting Minutes - Final February 6, 2023 ROLL CALL Councilman Morris joined the meeting at 4:35 pm Present Councilman Larry E. Hug, Councilwoman Bettye Gavin and Councilman Terry Morris ALSO PRESENT: Allison Swisher - Director of Public Utilities, Anthony Anczer - Deputy Director Engineering, Brent Fraser, Greg Ruddy - Public Works Director, Sean Mikos - Deputy Director Engineering, and Bob O'Kon - Herald News. APPROVAL OF MINUTES A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to approve the minutes of the January 17, 2023 Public Service Committe. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris January 17, 2023 Public Service Minutes TMP-5220 Attachments: 01172023 Public Service Committee Meeting Minutes.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS CONTRACTS Award of Contract for the Olympic Boulevard Tree Removal TMP-5162 Project to Homer Tree Service Inc. in the amount of $49,677.00 Greg Ruddy, Public Works Director, discussed the Contract for the Olympic Boulevard Tree Removal Project, in the amount of $49,677.00, to Homer Tree Service Inc. Award of a Professional Services Contract for Roadway TMP-5173 Mapping and Asset Capture to Cyclomedia Technology Inc. in the amount of $183,520.00 Greg Ruddy discussed the award of contract for Roadway mapping and asset management capture, in the amount of $183,520.00, to Cyclomedia Technology Inc. Purchase of GPS Survey Equipment from Seiler Geospatial TMP-5176 in the amount of $199,955.83 Anthony Anczer, Deputy Director Engineering, discussed the purchase of GPS Survey Equipment, in the amount of $199,955.83, from Seiler Geospatial. Award of four-year Professional Services Contract for TMP-5177 Unarmed Security Services for the Joliet Gateway Transportation Center and Pace Bus Station to Allied Universal Security Services in the amount of $1,237,087.69 Page 1 of 4 Public Service Committee Meeting Minutes - Final February 6, 2023 Brent Fraser, Operating Engineer, discussed the four year Professional Services Contract for Unarmed Security Services at the Gateway Transportation Center and the Pace Bus Station, in the amount of $1,237,087.69, to Allied Universal Security Services. Purchase of two (2) Ford Ranger Pickup trucks from Tirapelli TMP-5188 Ford, Inc. in the amount of $78,244.48 and one (1) Ford Ranger Pickup truck from Castle Ford in the amount of $39,774.00 Greg Ruddy discussed the purchase of 2 Ford Rangers, in the amount of $78,244.48, from Ron Tirapelli Ford, Inc. Also discussed was the purchase of 1 Ford Ranger, in the amount of $39,774.00, from Castle Ford. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend for approval TMP-5162, TMP-5173, TMP-5176, TMP-5177, and TMP-5188 for approval by the full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Change Order No. 1 for the Harwood Street (Sterling Avenue TMP-5178 - East Cass Street) Roadway Improvement Project - 2021 MFT Section No. 21-000536-00-FP to Austin Tyler Construction Inc. in the amount of $92,352.05 and Payment Estimate No. 3 in the amount of $89,256.21 Greg Ruddy discussed Change Order No. 1, in the amount of $92,352.05, to Austin Tyler Construction Inc. Also discussed was Payment estimate No. 3 in the amount of $89,256.21. Amendment No. 1 to the Professional Services Agreement TMP-5179 for the 2023 Water Main Rehabilitation Program to Baxter & Woodman, Inc. in the amount of $1,230,970.00 Anthony Anczer discussed Amendment No. 1 for design and construction engineering, in the amount of $1,230,970.00, to Baxter & Woodman, Inc. There are 10 new water main projects for 2023. Amendment No. 2 to the Professional Services Agreement TMP-5180 for the 2022 Water Main Rehabilitation Program to Baxter & Woodman, Inc. in the amount of $18,930.72 Anthony Anczer discussed Amendment No. 2 to the 2022 Water Main Rehabilitation Program, in the amount of $18,930.72, to Baxter & Woodman, Inc. Change Order No. 2 for the Lead Water Service Line TMP-5189 Replacement Phase 3B to Brandt Excavating Inc. in the amount of $1,954.75 and Payment No. 5 and Final in the amount of $35,286.85 Anthony Anczer discussed Change Order No. 2 for the Lead Water Service Line Page 2 of 4 Public Service Committee Meeting Minutes - Final February 6, 2023 Replacement Phase 3B, in the amount of $1,954.75, to Brandt Excavating Inc. Also discussed was Payment No. 5 & Final in the amount of $35,286.85. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend for approval TMP-5178, TMP-5179, TMP-5180, and TMP-5189 for approval by the full Council. The motion carried by the following vote: Aye: Councilman Hug and Councilwoman Gavin ORDINANCES AND RESOLUTIONS Public Hearing for and Request for approval of an Ordinance TMP-5181 Establishing the 2023 Joliet Special Service Area No. 1 - Broadway Street (West Jefferson Street - West Marion Street) Attachments: Broadway SSA 1 Ordinance.doc Broadway SSA 1 Plat.pdf Broadway SSA 1 PO list.pdf Greg Ruddy discussed the Public Hearing to establish the 2023 Joliet Special Service Area No. 1 - Broadway Street (West Jefferson St - West Marion Street). Public Hearing for and Request for approval of an Ordinance TMP-5182 Establishing the 2023 Joliet Special Service Area No. 2 - Cora Street (Frank Avenue - Russell Street) Attachments: Cora SSA 2 Ordinance.DOC Cora SSA 2 Plat.pdf Cora SSA 2 PO List.pdf Greg Ruddy discussed the Public Hearing to establish the 2023 Joliet Special Service Area No. 2 - Cora Street (Frank Ave - Russell Street). Public Hearing for and Request for approval of an Ordinance TMP-5183 Establishing the 2023 Joliet Special Service Area No. 3 - Stone St (North Center St - North Hickory St) Attachments: Stone SSA 3 Ordinance.DOC Stone SSA 3 Plat.pdf Stone SSA 3 PO List.pdf Greg Ruddy discussed the Public Hearing to establish the 2023 Joliet Special Service Area No. 3 - Stone St (North Center St - North Hickory St). Resolution Authorizing the Execution of an Agreement for TMP-5190 the Maintenance of Traffic Signals at Route 6 and Hollywood Boulevard Attachments: Resolution rt6Cost Sharing Agreement for Traffic Signals 2023.docx Page 3 of 4 Public Service Committee Meeting Minutes - Final February 6, 2023 Greg Ruddy discussed the agreement for the maintenance of traffic signals at Route 6 and Hollywood Boulevard. Resolution Authorizing the Execution of an Agreement for TMP-5191 the Installation and Maintenance of Signs on City Property to Benefit the Houbolt Road Extension Attachments: Resolution houboltsignexhibit.pdf Greg Ruddy discussed the installation and maintenance of signs on City Property to benefit the Houbolt Road Extension. Resolution Approving a License Agreement with Wisconsin TMP-5193 Central Ltd. Concerning Essington ComEd Crossing Water Main Improvements Project in the amount of $12,200.00 Attachments: Resolution 7810-W License Joliet IL Leithton sub MP 6.87.pdf Anthony Anczer discussed the License Agreement for the Essington ComEd Crossing Water Main Improvements Project, in the amount of $12,200.00, with Wisconsin Central Ltd. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend for approval TMP-5181, TMP-5182, TMP-5183, TMP-5190, TMP-5191, and TMP-5193 for approval by the full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Report on Hydrant Repairs, Valve, Utilities Contracted TMP-5221 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 01-26-23 (003).pdf Allison Swisher, Director of Public Utilities discussed the Hydrant Repairs, Valve Repairs, and Water Main breaks. PUBLIC COMMENT No one at this time. ADJOURNMENT A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to adjourn. The motion carried by the following vote: Page 4 of 4