Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Tuesday, September 5, 2023 4:00 PM Council Chambers Public Service Committee Committee Members Councilman Larry Hug, Chairman Councilman Pat Mudron Councilman Cesar Guerrero Public Service Committee Meeting Minutes - Final September 5, 2023 Page 1 of 1 Public Service Committee Meeting Minutes - Final September 5, 2023 ROLL CALL ALSO PRESENT Allison Swisher - Director of Public Utilities, Anthony Anczer - Deputy Director Engineering, Greg Ruddy - Director of Public Works, Sean Mikos - Deputy Director Public Works, Kyle Hinson - Public Works Engineer, Joe Johnson - Stantec. APPROVAL OF MINUTES A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to approve the August 14, 2023 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Mudron and Councilman Guerrero Absent: Councilman Hug August 14, 2023 Public Service Minutes TMP-6338 Attachments: 081423 Public Service Minutes.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS No one present at this time. CONTRACTS Award of Contract Renewal of the Community Notification TMP-6298 System from 7/31/2023 - 7/30/2024 to Will County 9-1-1 System in the amount of $31,125.00 Allison Swisher, Director of Public Utilities, discussed the Renewal of the Community Notification System, in the amount of $31,125.00, to Will County 9-1-1 System. Award of Contract for the Joliet Street / Ottawa Street TMP-6299 Streetscape Improvements to PT Ferro Construction Co. in the amount of $113,238.36 Sean Mikos, Deputy Director Engineering, discussed the Award of Contract for Joliet Street / Ottawa Street, in the amount of $113,238.36, to PT Ferro Construction Co. Award of Contract for the Well 17D Emergency TMP-6300 Rehabilitation to Great Lakes Water Resources Group in the amount of $244,746.00 Allison Swisher discussed Well 17D Emergency Rehabilitation, in the amount of $244,746.00, to Great Lakes Water Resources Group. Award of Contract for the Replacement of the Redundant TMP-6301 Drinking Water Master SCADA Equipment to Toric Engineering in the amount of $34,609.00 Allison Swisher discussed the Replacement of the Redundant Drinking Water Page 1 of 5 Public Service Committee Meeting Minutes - Final September 5, 2023 Master SCADA Equipment, in the amount of $34,609.00, to Toric Engineering. Request to Upfit Police Squads by Painting Doors at West TMP-6302 Jeff Auto Sales LLC in the amount of $77,000.00 and Branding Units at Element Graphics & Design Inc. in the amount of $47,491.50 Greg Ruddy, Public Works Director, discussed the Police Squad door painting, in the amount of $77,000.00, to West Jeff Auto Sales LLC. Also discussed was the branding of units, in the amount of $47,491.50, to Element Graphics & Design Inc. Professional Service Agreement for the 2025 Water System TMP-6331 Rehabilitation Program to Baxter & Woodman Inc. in the amount of $846,500.00 Anthony Anczer, Deputy Director Engineering, discussed the Public Service Agreement for the 2025 Water System Rehabilitation Program, in the amount of $846,500.00, to Baxter & Woodman Inc. Payment for Utility Relocation Required for IL Route 53 at TMP-6335 Emerald Drive Improvements to Comcast Cable Communications, Inc. in the amount of $41,209.65 Sean Mikos discussed the Utility Relocation Payment required for IL Route 53 at Emerald Drive, in the amount of $41,209.65, to Comcast Cable Communications, Inc. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend TMP-6298, 6299, 6300, 6301, 6302, 6331 and 6335 for approval by full Council. The motion carried by the following vote: Aye: Councilman Mudron and Councilman Guerrero Absent: Councilman Hug CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Change Order No. 2 for the Black Road Lift Station TMP-6303 Modifications Project to Williams Brothers Construction, Inc. in the amount of $107,889.52 Amendment No. 2 for the Professional Services Agreement TMP-6304 for the Phase III Engineering Services for the Chicago Street Sidewalk Vault Contract 1 to Civiltech Engineering, Inc. in the amount of $21,737.00 Greg Ruddy discussed Amendment No. 2 for the Professional Services Agreement for the Phase III Engineering Services for the Chicago Street Sidewalk Vault Contract 1, in the amount of $21,737.00, to Civiltech Engineering, Inc. Change Order No. 2 for the Joliet / IL 53 at Emerald Drive TMP-6305 Contract - Section No. 18-00516-00-CH to PT Ferro Construction Co. in the amount of $232,551.14 Page 2 of 5 Public Service Committee Meeting Minutes - Final September 5, 2023 Sean Mikos discussed Change Order No. 2 for the Joliet / IL 53 Emerald Drive, in the amount of $232,551.14, to PT Ferro Construction Co. Amendment No. 1 to the Professional Services Agreement TMP-6306 for Independent Review for the Alternative Water Source Program with Burns & McDonnel Engineering Co. in the amount of $1,090,059.35 Allison Swisher discussed Amendment No. 1 to the Professional Services Agreement for Independent Review for the Alternative Water Source Program, in the amount of $1,090,059.35, to Burns & McDonnel Engineering Co. This was also reviewed by the Grand Prairie Water Commission. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend TMP-6303, 6304, 6305, and 6306 for approval by full Council. The motion carried by the following vote: Aye: Councilman Mudron and Councilman Guerrero Absent: Councilman Hug ORDINANCES AND RESOLUTIONS Resolution Approving an Intergovernmental Agreement and TMP-6307 a License Agreement with the Forest Preserve District of Will County (Isle a La Cache Preserve) for the Alternative Water Source Program Attachments: Resolution WCFPD-Joliet IGA Monitoring Wells at Isle A La Cache-For City Approval 08-21-23 (with Ex A).pdf WCFPD-Joliet License Agreement-COJ Monitoring Wells at Isle A La Cache-For City Approval 08-21-23 (with Ex A).pdf Allison Swisher discussed the Resolution Approving an Intergovernmental Agreement and a License Agreement with the Forest Preserve District of Will County. Resolution Approving an Intergovernmental Agreement with TMP-6308 the Forest Preserve District of Will County for an Extension of the Rock Run Greenway Trail to Olympic Boulevard Attachments: Resolution DRAFT IA 08.03.23 Greg Ruddy discussed the Intergovernmental Agreement with the Forest Preserve District of Will County for an Extension of the Rock Run Greenway Trail. Resolution Approving the Acquisition of Right-of-Way for the TMP-6309 Olympic Boulevard Improvement Project Parcels 0011, 0012, 0013, 0014, 0016, 0020 Page 3 of 5 Public Service Committee Meeting Minutes - Final September 5, 2023 Attachments: Resolution Olympic Acquisition Exhibit A -Parcel 0011.pdf Olympic Acquisition Exhibit B - Parcel 0012.pdf Olympic Acquisition Exhibit C -Parcel 0013.pdf Olympic Acquisition Exhibit D -Parcel 0014.pdf Olympic Acquisition Exhibit E -Parcel 0016.pdf Olympic Acquisition Exhibit F -Parcel 0020.pdf Greg Ruddy discussed multiple parcels for the Right-of-Way Acquisition for the Olympic Boulevard Improvement project. Resolution Approving the Subrecipient Award Agreement TMP-6310 between Will County and City of Joliet for the Rosalind Street Culvert Replacement Attachments: Resolution Subrecipient Agreement.pdf Sean Mikos discussed the Resolution Approving the Subrecipient Award Agreement Grant, in the amount of $500,000.00, between Will County and City of Joliet. Resolution Approving a License Agreement with Wisconsin TMP-6334 Central Ltd. dba CN Rail Concerning the Collins Street Water Main Improvements Project in the amount of $12,200.00 Attachments: Resolution P-11868 License Joliet IL Matteson sub MP 0.45 Anthony Anczer discussed a Resolution approving a License Agreement with Wisconsin Central Ltd. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend TMP-6307, 6308, 6309, 6310, and 6334 for approval by the full Council. The motion carried by the following vote: Aye: Councilman Mudron and Councilman Guerrero Absent: Councilman Hug NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Report on Hydrant Repairs, Valve, Utilities Contracted TMP-6311 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 8-25-2023_ Allison Swisher discussed the Report on Hydrants, Valves, Utility Contracted Services, and Water Main breaks. Alternative Water Source Program Update TMP-6312 Page 4 of 5 Public Service Committee Meeting Minutes - Final September 5, 2023 Attachments: AWSP Program Update with Baseline Program & Schedule 9-5-23 - Joliet.pptx Allison Swisher and Joe Johnson, of Stantec, discussed the AWSP update. This update is being shared with all Grand Prairie Water Commission member communities. PUBLIC COMMENT No one present at this time. ADJOURNMENT A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to adjourn. The motion carried by the following vote: Aye: Councilman Mudron and Councilman Guerrero Absent: Councilman Hug Page 5 of 5