Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, December 4, 2023 4:00 PM City Hall, Council Chambers Public Service Committee Committee Members Councilman Larry Hug, Chairman Councilman Pat Mudron Councilman Cesar Guerrero Public Service Committee Meeting Minutes - Final December 4, 2023 Page 1 of 1 Public Service Committee Meeting Minutes - Final December 4, 2023 ROLL CALL Present Councilman Larry E. Hug, Councilman Pat Mudron and Councilman Cesar Guerrero ALSO PRESENT Greg Ruddy - Director of Public Works, Sean Mikos - Deputy Director of Public Works, Allison Swisher - Director of Public Utilities, Anthony Anczer - Deputy Director Engineering, Joe Nordman - Roadways Engineer, Sherri Reardon - Councilwoman APPROVAL OF MINUTES A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to approve the November 20, 2023 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Public Service Minutes 11/20/2023 TMP-6741 Attachments: 112023 Public Service Minutes.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS No one wishes to speak at this time. CONTRACTS Award a Contract for Professional Engineering Services for TMP-6693 the Completion of the Sidewalk Evaluation Pilot Program to Safe Step LLC in the amount of $50,000.00 Greg Ruddy, Director of Public Works, discussed the pilot program for the Completion of the Sidewalk Evaluation, in the amount of $50,000.00, to Safe Step LLC. Joe Nordman, Roadways Engineer, discussed the program in detail. A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to remove COUNCIL MEMO #TMP-6693: Award a Contract for Professional Engineering Services for the Completion of the Sidewalk Evaluation Pilot Program to Safe Step LLC in the amount of $50,000.00. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Award of Contract for the 2024 Sanitary Sewer Rehabilitation TMP-6714 Program - Bridalwreath Acres, Stonegate, Black Road Acres, and Bevan Acres to National Power Rodding Corp. in the amount of $2,428,331.50 Attachments: 2024 Sanitary Sewer Rehabilitation Exhibit.docx Anthony Anczer, Deputy Director Engineering, discussed the 2024 Sanitary Sewer Rehabilitation Program, in the amount of $2,428,331.50, to National Page 1 of 5 Public Service Committee Meeting Minutes - Final December 4, 2023 Power Rodding Corp. Also discussed was Amendment No. 1, in the amount of $241,600.00, on behalf of RJN Group Inc. Award of Contract for the 2023 Roadways Resurfacing - TMP-6715 Contract C MFT Section No. 23-00561-00-RS to PT Ferro Construction Co. in the amount of $2,963,546.94 Sean Mikos, Deputy Director Public Works, discussed the 2023 Roadways Resurfacing Contract C, in the amount of $2,963,546.94, on behalf of PT Ferro Construction Co. Award of Contract for the 2023 Roadways Resurfacing - TMP-6716 Contract D to PT Ferro Construction Co. in the amount of $3,211,812.92 Sean Mikos discussed the 2023 Roadways Resurfacing Contract D, in the amount of $3,211,812.92, on behalf of PT Ferro Construction Co. Award of Contract for the 2023 - 2024 Tree Trimming and TMP-6717 Removal Contract to Homer Tree Service Inc. in the amount of $140,955.00 Greg Ruddy discussed the 2023-2024 Tree Trimming and Removal Contract, in the amount of $140,955.00, with Homer Tree Service Inc. Public Service Committee members want to table this to review the contract wording. A motion was made by Councilman Larry E. Hug, seconded by Councilman Pat Mudron, to table COUNCIL MEMO #TMP-6717: Award of Contract for the 2023 - 2024 Tree Trimming and Removal Contract to Homer Tree Service Inc. in the amount of $140,955.00. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Award of Contract for the 921 E. Washington Street Site TMP-6718 Improvements project to PT Ferro Construction Co. in the amount of $198,365.75 Anthony Anczer discussed the 921 E Washington Street Site Improvement project, in the amount of $198,365.75, to PT Ferro Construction Co. Award of Contract for Drinking Water Quality Compliance TMP-6719 Analytical Testing Services to Suburban Laboratories, Inc. in the amount of $30,680.00 Allison Swisher, Director of Public Utilities, discussed the Drinking Water Quality Compliance Analytical Testing Service, in the amount of $30,680.00, on behalf of Suburban Laboratories, Inc. Award of Job Order Contracting Agreement for the Public TMP-6720 Utilities SCADA (Supervisory Control and Data Acquisition) System Maintenance Service Agreement to Wunderlich-Malec Environmental in the amount of $40,000.00 Allison Swisher discussed the SCADA System Maintenance Service Agreement, Page 2 of 5 Public Service Committee Meeting Minutes - Final December 4, 2023 in the amount of $40,000.00, on behalf of Wunderlich-Malec Environmental. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend TMP-6714, 6715, 6716, 6718, 6719, and 6720 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Change Order No. 1 for the Eastern Avenue / Washington TMP-6721 Street Roadway Project - MFT Section No. 21-00535-00-FP to Austin Tyler Construction Inc. in the amount of ($15,187.70) Sean Mikos discussed Change Order No. 1 for the Eastern Avenue / Washington Street Roadway Project - MFT Section No. 21-00535-00-FP, in the amount of ($15,187.70), on behalf of Tyler Construction Inc. Change Order No. 1 for the 2023 Biosolids Disposal Contract TMP-6722 to New Era Spreading Inc. in the amount of $256,077.17 Allison Swisher discussed Change Order No. 1 for the 2023 Biosolids Disposal Contract, in the amount of $256,077.17, with New Era Spreading Inc. Change Order No. 3 for the Black Road Lift Station TMP-6723 Modifications Project to Williams Brothers Construction, Inc. in the amount of $56,180.17 Allison Swisher discussed Change Order No. 3 for the Black Road Lift Station Modifications project, in the amount of $56,180.17, to Williams Brothers Construction, Inc. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend TMP-6721, 6722, and 6723 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero ORDINANCES AND RESOLUTIONS Ordinance Adopting Street Opening and Pavement TMP-6724 Restoration Regulations Attachments: Ordinance Adopting the Street Opening and Pavement Restoration Regulations.docx Street Opening & Pavement Restoration Regulations.docx Sean Mikos discussed the Ordinance Adopting Street opening and pavement restoration regulations. Ordinance Adopting Parking Lot Lighting Regulations TMP-6725 Page 3 of 5 Public Service Committee Meeting Minutes - Final December 4, 2023 Attachments: Ordinance Adopting the Parking Lot Lighting Regulations.docx Parking Lot Lighting Regulations.doc Sean Mikos discussed the Ordinance Adopting Parking Lot lighting regulations to limit light pollution to neighboring properties. Supplemental Resolution Appropriating Motor Fuel Tax TMP-6726 Funds for the Eastern Avenue / Washington Street Roadway Project - MFT Section No. 21-00535-00-FP Attachments: supplemental resolution.pdf Sean Mikos discussed the MFT Resolution for the Eastern Avenue / Washington Street Roadway Project. Resolution Appropriating Motor Fuel Tax Funds for the 2023 TMP-6727 Roadways Resurfacing Contract C - MFT Section No. 23-00561-00-RS in the amount of $2,963,546.94 Attachments: 2023 Resurfacing MFT Resolution.pdf Sean Mikos discussed the MFT resolution for the 2023 Roadways Resurfacing Contract C. Resolution Accepting the Assignment and Assumption of TMP-6728 Grant of Public Water Line Easement Agreement for the Rock Run Collection Off-Site Water Mains Attachments: Resolution - rrcwatereasement (002) - FINAL 11-27-23.docx Assignment and Assumption of Public Water Line Easement RMJ 09.15.23.docx Anthony Anczer discussed the Resolution Accepting the Assignment and Assumption of grant of Public Water line easement for the Rock Run Collection Off-Site Water mains. Resolution Approving an Agreement for use of Right-of-Way TMP-6729 between the City of Joliet and Vero Fiber Networks Attachments: Resolution Joliet IL - Vero ROW Agreement - 11-10-2023.pdf Greg Ruddy discussed the Agreement for the use of Right-of-way between City of Joliet and Vero Fiber Networks. Resolution Approving a Highway Authority Agreement TMP-6730 between the City of Joliet and Saint Sebastian Investment LLC for the Property Located at 1160 W. Jefferson St Attachments: 1160 W Jefferson HAA Resolution.docx HAA 2023_10_06 with updated figures.pdf Greg Ruddy discussed the Highway Authority Agreement between the City of Joliet and Saint Sebastian Investment LLC for underground storage tanks at the Page 4 of 5 Public Service Committee Meeting Minutes - Final December 4, 2023 location of 1160 W Jefferson St. A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to recommend TMP-6724, 6725, 6726, 6727, 6728, 6729, and 6730 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero CONSENT AGENDA Multi-Way Stop Request at Country Glen Drive and Ryehill TMP-6735 Drive Greg Ruddy discussed the request for stop sign installation at Country Glen Drive and Ryehill Drive. Public Works is recommending the installation of the stop sign at this location. A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to recommend TMP-6735 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Report on Hydrant Repairs, Valve, Utilities Contracted TMP-6731 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 11-28-2023_.pdf Allison Swisher discussed the Report on Hydrant Repairs, valve, utilities contracted services, and water main breaks. PUBLIC COMMENT No one wishes to speak at this time. ADJOURNMENT A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to adjourn. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Page 5 of 5