Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, February 5, 2024 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Councilman Larry Hug, Chairman Councilman Pat Mudron Councilman Cesar Guerrero Public Service Committee Meeting Minutes - Final February 5, 2024 Page 1 of 1 Public Service Committee Meeting Minutes - Final February 5, 2024 ROLL CALL Present Councilman Larry E. Hug, Councilman Pat Mudron and Councilman Cesar Guerrero ALSO PRESENT Greg Ruddy - Public Works Director, Sean Mikos - Deputy Director Engineering, Allison Swisher - Public Utilities Director, Anthony Anczer - Deputy Director Engineering APPROVAL OF MINUTES Public Service Minutes 01/02/2024 TMP-6889 Attachments: 010224 Public Service Minutes.pdf A motion was made by Councilman Pat Mudron, seconded by Councilman Larry E. Hug, to approve the January 2, 2024 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug and Councilman Mudron Abstain: Councilman Guerrero Public Service Minutes 01/16/2024 TMP-6943 Attachments: 011624 Public Service Minutes.pdf A motion was made by Councilman Cesar Guerrero, seconded by Councilman Larry E. Hug, to approve the January 16, 2024 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug and Councilman Guerrero Abstain: Councilman Mudron CITIZENS TO BE HEARD ON AGENDA ITEMS No one present at this time. CONTRACTS Award of Contract for the Broadway Street Roadway Project ID-1575-20 - MFT Section No. 23-00557-00-FP to PT Ferro Construction Co. in the amount of $1,247,095.87 Sean Mikos, Deputy Director Engineering, discussed the Award of Contract for the Broadway Street Roadway Project, in the amount of $1,247,095.87, to PT Ferro Construction Co. Purchase of twenty-one (21) Ford Interceptors from Sutton ID-1576-20 Ford Inc. for $881,295.00 and upfit materials from Ray O’Herron Co. Inc. for $165,348.80 Greg Ruddy, Public Works Director, discussed the purchase of twenty one (21) Ford Interceptors, in the amount of $881,295.00, from Sutton Ford Inc. Also Page 1 of 4 Public Service Committee Meeting Minutes - Final February 5, 2024 included are upfit materials, in the amount of $165,348.80, from Ray O'Herron Co. Inc. Purchase of one (1) New Caterpillar Skid Steer and ID-1577-20 Attachment from Altorfer Industries Inc. in the amount of $90,000.00 Greg Ruddy discussed the purchase of one (1) Caterpillar Skid Steer and attachment, in the amount of $90,000.00, from Altorfer Industries Inc. Professional Services Agreement for the Force Main ID-1579-20 Assessment Program, to RJN Group Inc., in the amount of $140,700.00 Anthony Anczer, Deputy Director Engineering, discussed the Professional Services Agreement for the Force Main Assessment Program, in the amount of $140,700.00, to RJN Group Inc. Professional Service Agreement for the Construction ID-1580-20 Testing / Soil Boring Services for the 2025 Water Main Improvement Program to K & S Engineers Inc. in the amount of $99,885.00 Attachments: BoreLocation_Binder1 Anthony Anczer discussed the Professional Service Agreement for the Construction Testing / Soil Boring Services for the 2025 Water Main Improvement Program, in the amount of $99,885.00, to K & S Engineers Inc. Purchase of Water Metering Equipment from Core & Main LP ID-1581-20 in the amount of $68,445.00 Anthony Anczer discussed the Purchase of Water Metering Equipment, in the amount of $68,445.00, from Core & Main LP. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend ID-1575-20, 1576-20, 1577-20, 1579-20, 1580-20, and 1581-20 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Purchase two (2) Additional Future Fire Apparatus from Fire ID-1578-20 Service Inc. for $2,314,308.00 Greg Ruddy discussed the purchase of two (2) additional future fire apparatus, in the amount of $2,314,308.00, from Fire Service Inc. Delivery would be in 2025 and 2026. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend ID-1578-20 for approval by full Council, contingent upon further review and recommendation from Legal. The motion carried by the following vote: Page 2 of 4 Public Service Committee Meeting Minutes - Final February 5, 2024 Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Approve Payment for JULIE One-Call System Services to ID-1582-20 JULIE, Inc. in the amount of $30,347.40 Anthony Anczer discussed the Payment for JULIE One-Call System Service, in the amount of $30,347.40, to JULIE, Inc. Approve Payment for Contractor Snow Removal for the ID-1583-20 January 12 - 13, 2024 Snowstorm in the total amount of $102,466.00 Greg Ruddy discussed Contractor Snow Removal from January 12-13, 2024 event, in the amount of $102,466.00, to four different contractors. Change Order No. 5 for Sidewalk Vault Improvements - 16 W. ID-1584-20 Van Buren Street & 79 N. Chicago Street to Lindblad Construction Co. of Joliet Inc. Reducing the amount by ($294,939.88) and Pay Request No. 6 and Final in the amount of $76,927.55 Sean Mikos discussed Change Order No. 5 for the Sidewalk Vault Improvements, reducing the amount by ($294,939.88), to Lindblad Construction Co. Also discussed was Pay Request No. 6 and Final, in the amount of $76,927.55, to Lindblad Construction Co. A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to recommend ID-1582-20, 1583-20, and 1584-20 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero LICENSES AND PERMITS Sean Mikos discussed the Drive Thru Permit request for 2211 Jefferson Street (Old Baker's Square) site. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend ID-1585-20 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Application for a Drive Thru Permit for a Starbucks ID-1585-20 Restaurant at 2211 Jefferson Street Attachments: 2211 Jefferson Starbucks Drive Thru Permit Application 2211 Jefferson Starbucks Drive Thru Permit Exhibit 2211 Jefferson Starbucks Drive Thru Permit Request Letter ORDINANCES AND RESOLUTIONS Page 3 of 4 Public Service Committee Meeting Minutes - Final February 5, 2024 Resolution Appropriating Motor Fuel Tax Funding for the ID-1586-20 Broadway St. Roadway Project- MFT Sect. No. 23-00557-00-FP Attachments: Resolution Sean Mikos discussed the IDOT MFT Resolution. A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to recommend for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Councilman Larry Hug and Allison Swisher discussed IEPA approval process for Water Main Construction contracts previously approved. Municipal Services RFQ - Short List Selection Anthony Anczer discussed this presentation and memo with the Public Service Committee. Professional Municipal Services RFQ Presentation TMP-6923 Attachments: Municipal Services RFQ, PSC Presentation, 2-5-24.pptx Municipal Service RFQ - Short List Selection Memo, Final 2-6-24.pdf Report on Hydrant Repairs, Valve, Utilities Contracted TMP-6922 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 1-26-2024_ Allison Swisher, Public Utilities Director, discussed the Hydrant Repairs, Valve, Utilities Contracted Services, and Water Main Breaks report. PUBLIC COMMENT No one present at this time. ADJOURNMENT A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to adjourn. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Page 4 of 4