Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, June 3, 2024 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Councilman Larry E. Hug, Chairman Councilman Pat Mudron Councilwoman Sherri Reardon Public Service Committee Meeting Minutes - Final June 3, 2024 Page 1 of 1 Public Service Committee Meeting Minutes - Final June 3, 2024 ROLL CALL Present Councilman Larry E. Hug, Councilman Pat Mudron and Councilwoman Sherri Reardon ALSO PRESENT Allison Swisher - Public Utilities Director, Anthony Anczer - Deputy Director Engineering, Greg Ruddy - Public Works Director, Sean Mikos - Deputy Director Engineering APPROVAL OF MINUTES A motion was made by Councilman Pat Mudron, seconded by Councilman Larry E. Hug, to approve the May 20, 2024 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug and Councilman Mudron Abstain: Councilwoman Reardon Public Service Minutes 05/20/2024 TMP-7355 Attachments: 052024 Public Service Minutes.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS No one present at this time. CONTRACTS Award of Contract for the 2024 Native Landscaping ID-1701-20 Maintenance and Restoration Program to Tallgrass Restoration LLC in the amount of $30,130.00 Allison Swisher, Director of Public Utilities, discussed the 2024 Native Landscaping Maintenance and Restoration Program contract, in the amount of $30,130.00, to Tallgrass Restoration LLC. Award of Professional Services Agreement for Professional ID-1702-20 Engineering Support Services to Baxter & Woodman, Inc. in the amount of $150,000.00 Anthony Anczer, Deputy Director Engineering, discussed the Award of Professional Services Agreement for Professional Engineering Support Services, in the amount of $150,000.00, to Baxter & Woodman, Inc. A motion was made by Councilman Larry E. Hug, seconded by Councilwoman Sherri Reardon, to table ID-1702-20 to the 6/17/2024 Public Service Meeting. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon Award of Professional Services Agreement for the Lois ID-1703-20 Place Lift Station Rehabilitation to Trotter and Associates Inc. in the amount of $96,600.00 Anthony Anczer discussed the award of Professional Services Agreement for Page 1 of 5 Public Service Committee Meeting Minutes - Final June 3, 2024 the Lois Place Lift Station Rehabilitation, in the amount of $96,600.00, to Trotter and Associates Inc. Award of Professional Services Agreement for Engineering ID-1704-20 Design Services for the Des Plaines River Tunnel Crossing Rehabilitation Project for the Water Main Replacement Program to Jacob Associates dba Delve Underground in the amount of $142,356.00 Anthony Anczer discussed the Professional Services Agreement for Engineering Design Services for the Des Plaines River Tunnel Crossing Rehabilitation project assessment for the Water Main Replacement program, in the amount of $142,356.00, to Jacob Associates dba Delve Underground. This phase is for assessment and design. Purchase of one (1) Ford Transit and one (1) Ford F550 KUV ID-1705-20 for Public Utilities Greg Ruddy, Public Works Director, discussed the purchase of two vehicles for the Public Utilities Department. One Ford Transit Van is on a lot, in the amount of $50,667.00, from Ron Tirapelli Ford, Inc. One Ford F550 and KUB body will be ordered. Purchase a Replacement Engine for the Roadways Division ID-1706-20 from Rush Truck Centers in the amount of $27,680.58 Greg Ruddy discussed the purchase of a refurbished engine, in the amount of $27,680.58, from Rush Truck Center. Award of Contract for Bluff Street Interceptor Rehabilitation ID-1707-20 Project to Insituform Technologies USA LLC in the amount of $1,262,641.00 and Amendment No. 1 for the Bluff Street Interceptor Design Professional Services Agreement to RJN Group in the amount of $104,620.00 A motion was made by Councilman Pat Mudron, seconded by Councilwoman Sherri Reardon, to recommend for approval ID-1701-20, 1703-20, 1704-20, 1705-20, 1706-20, and 1707-20 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Payment of the 2024 Membership Dues for the Lower ID-1708-20 DesPlaines Watershed Group in the amount of $99,128.35 Allison Swisher discussed the 2024 Membership Dues, in the amount of $99,128.35, for the Lower DesPlaines Watershed Group. Change Order No. 4 in the amount of $112,184.07 and ID-1709-20 Change Order No. 5 in the amount of ($143,268.90) for the Caton Farm Road Water Main Improvements Project on behalf of PT Ferro Construction Co. reducing the contract Page 2 of 5 Public Service Committee Meeting Minutes - Final June 3, 2024 amount by ($31,084.83) Anthony Anczer discussed Change Order No. 4, in the amount of $112,184.07 and Chance Order No. 5, in the amount of ($143,268.90), for the Caton Farm Road Water Main Improvements Project. A motion was made by Councilman Pat Mudron, seconded by Councilwoman Sherri Reardon, to recommend ID-1708-20, and 1709-20 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon ORDINANCES AND RESOLUTIONS Ordinance Adopting Public Works Standards for ID-1710-20 Construction Attachments: Ordinance Adopting Public Works Standards for Construction.pdf PW Construction Standards 2024-05-17.pdf Sean Mikos, Deputy Director Engineering, discussed the Ordinance Adopting Public Works Standards for Construction. Ordinance Adopting Abandoned and Retired Utilities Policy ID-1711-20 Attachments: Ordinance Adopting Abandoned & Retired Utilites Policy.pdf Abandoned and Retired utilities policy.pdf Sean Mikos discussed the Ordinance Adopting Abandoned and Retired Utilities Policy. Resolution Authorizing the Acceptance of a Grant from the ID-1712-20 Morton Arboretum for a Citywide Tree Inventory and Management Plan, Tree Pruning, and Tree Planting in the Amount of $216,519.00 Attachments: Resolution Grant Assurances and Requirements FA0889-21.pdf Greg Ruddy discussed the Resolution authorizing the Acceptance of a Grant from the Morton Arboretum, in the amount of $216,519.00, for a Citywide Tree Inventory and Management Plan, Tree Pruning, and Tree Planting. Resolution Approving an Intergovernmental Agreement with ID-1713-20 the Illinois Department of Transportation for the US Route 6 (Mayor Art Schultz Drive to US RT 30 - E. Cass Street; State Job No. : C-91-332-22, Contract No. 62T55) Roadway Improvements Attachments: Resolution exhibit A estimate.pdf Contract 62T55 Joliet IDOT IGA 03292024 - Copy.pdf Page 3 of 5 Public Service Committee Meeting Minutes - Final June 3, 2024 Sean Mikos discussed the Resolution Approving an Intergovernmental Agreement with the Illinois Department of Transportation for the US Route 6 (Mayor Art Schultz Drive - US Rt 30 - E. Cass St.) Roadway Improvements. Resolution Appropriating Motor Fuel Tax Funding for the US ID-1714-20 Route 6 (Mayor Art Schultz Drive to US RT 30 - E. Cass Street; State Job No. : C-91-332-22, Contract No. 62T55) Roadway Improvements - MFT Section No. 24-00568-00-TL Attachments: Resolution Sean Mikos discussed the Resolution Appropriating Motor Fuel Tax Funds. Resolution Approving an Additional License Agreement with ID-1715-20 the Forest Preserve District of Will County (Isle A La Cache Preserve) for the Alternative Water Source Program Attachments: Resolution WCFPD-Joliet License Agreement COJ @ Isle for Additional Groundwater Montioring Wells For Approval 5-22-24.pdf Allison Swisher discussed the Resolution Approving an Additional License Agreement with the Forest Preserve District of Will County (Isle A La Cache Preserve) for a fee of $3,468.14, for the Alternative Water Source Program. A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Pat Mudron, to recommend ID-1710-20, 1711-20, 1712-20, 1713-20, 1714-20, and 1715-20 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Report of Hydrant Repairs, Valve, Utilities Contracted TMP-7383 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 5-24-2024_.pdf Allison Swisher discussed the Hydrant Repairs, Valves, Utilities Contracted Services, and Water Main Breaks as of May 6th. PUBLIC COMMENT No one present at this time. ADJOURNMENT A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Pat Mudron, to adjourn. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon Page 4 of 5 Public Service Committee Meeting Minutes - Final June 3, 2024 Page 5 of 5