Treadwell Arena Advisory Committee (Sunset Date 4/30/2023)
Regular MeetingJuneau, AK · April 24, 2019
Minutes
Packet Page 3 of 7
Meeting Minutes
Treadwell Arena Advisory Board (TAAB)
City & Borough of Juneau
April 24, 2019
City Hall Room 237
I. Call to Order: Call to Order at 5:41pm
II. Roll Call:
Members Present: Leah Farzin, Jason Soza, Ryan Kauzlarich, Alexander Smith, Bret Connell, Kirk
Duncan, Miles Brookes-via phone
Members Absent: Josh Fortenbery
Staff Present: Lauren Anderson - Rink Manager
Public Present: None
III. Approval of Agenda: Mr. Soza moved to approve the agenda. All in favor
IV. Approval of Minutes: Mr. Soza moved to approve March 26, 2019 draft meeting minutes - no changes
V. Public Participation on Non-Agenda Items: no public present
VI. Agenda Topics:
A. Vacant Board Seat – Applications Due May 6, 2019
- Mr. Brookes plans to reapplying for current seat
- Appointment will take place May 13, 2019 during HRC meeting
B. Annual Report progress
- Remaining sections need completion by May 1, 2019
- Edits made, and approved, by board to Identified Opportunities to Generate Net Revenue or
Increase Operational Efficiencies section, and recommended cost recovery rate increase to 55%,
changes to introduction
VII. Staff Reports:
A. Facility closure update
- Zamboni broke the last week of ice, used backup ice resurfacer, Zamboni added to fleet schedule
for CBJ annual servicing
- Ice removed Wednesday April 17, 2019
- Roller derby reached out for availability
- Native artwork for the red line designed with the BAM! Zach Gordon Youth Center after school
program, CBJ Print Shop, and Jet Ice
- Covered advertising efforts for next season
- New logo is in draft phase with Pixel and Plume
- May 1, 2019 meeting with core user groups to discuss 2019/2020 ice scheduling
B. Financial Reports
- Reviewed periods 1 though 12
VIII. Committee, Liaison, Board Member Report:
A. Juneau Skating Club
- Spring show took place April 6, 2019
B. Juneau Adult Hockey Association
- Held championship, banquet, and a successful season.
C. Juneau Douglas Ice Association
- No update
D. Parks and Recreation Advisory Committee
- Submitting annual report on May 13, 2019, with great rate of cost recovery, competent
management, increased community support and increased user group participation.
IX. Next meeting Date – July 24, 2019 at 5:30pm, preferably City Hall room 237
X. Adjournment: Mr. Soza adjourned meeting at 7:02pm.
Agenda
Packet Page 1 of 5
AGENDA
TREADWELL ARENA ADVISORY BOARD MEETING
City Hall Room 237 5:30 PM
April 24, 2019
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Approval of Minutes
A. Draft March 26, 2019 meeting minutes
V. Public Participation on Non-Agenda Items
VI. Agenda Topics
A. Vacant Board Seat-Applications due May 6
https://beta.juneau.org/clerk/boards-committees
B. Annual Report progress
VII. Staff Reports
A. Facility closure update
B. Financial Reports
VIII. Committee, Liaison, Board Member Report
A. Juneau Skating Club
B. Juneau Adult Hockey Association
C. Juneau Douglas Ice Association
D. Parks and Recreation Advisory Committee
IX. Next Meeting Date
X. Adjournment
ADA accommodations available upon request: Please contact the Clerk's office 72 hours prior to any meeting so arrangements can be made to
have a sign language interpreter present or an audiotape containing the Assembly's agenda made available. The Clerk's office telephone number
is 586-5278, TDD 586-5351, e-mail: city.clerk@juneau.org
Packet
Packet Page 1 of 5
AGENDA
TREADWELL ARENA ADVISORY BOARD MEETING
City Hall Room 237 5:30 PM
April 24, 2019
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Approval of Minutes
A. Draft March 26, 2019 meeting minutes
V. Public Participation on Non-Agenda Items
VI. Agenda Topics
A. Vacant Board Seat-Applications due May 6
https://beta.juneau.org/clerk/boards-committees
B. Annual Report progress
VII. Staff Reports
A. Facility closure update
B. Financial Reports
VIII. Committee, Liaison, Board Member Report
A. Juneau Skating Club
B. Juneau Adult Hockey Association
C. Juneau Douglas Ice Association
D. Parks and Recreation Advisory Committee
IX. Next Meeting Date
X. Adjournment
ADA accommodations available upon request: Please contact the Clerk's office 72 hours prior to any meeting so arrangements can be made to
have a sign language interpreter present or an audiotape containing the Assembly's agenda made available. The Clerk's office telephone number
is 586-5278, TDD 586-5351, e-mail: city.clerk@juneau.org
Packet Page 2 of 5
Meeting Minutes
Treadwell Arena Advisory Board (TAAB)
City & Borough of Juneau
March, 26, 2019
City Hall Room 237
I. Call to Order: Call to Order at 5:32 pm
II. Roll Call:
Members Present: Leah Farzin, Jason Soza, Ryan Kauzlarich, Bret Connell, Alexander Smith,
Kirk Duncan
Members Absent: Josh Fortenbery, Miles Brookes
Staff Present: Lauren Anderson - Rink Manager
Public Present:
III. Approval of Agenda: Mr. Soza moved to approve the agenda. All in favor.
IV. Approval of Minutes: Mr. Soza moved to approve February 7, 2019 draft meeting minutes - no
changes.
V. Public Participation on Non-Agenda Items: No public present
VI. Agenda Topics:
A. Official Ordinance Change
- Repeal to ordinance 2015-18(am) and Re-establishing the Treadwell Arena Advisory
Board 2019-04(b) was adopted January 28, 2019 covering annually reported arena issues
and preferred user group representation within the board membership.
B. Annual Report Progress
- Reviewed and altered draft annual report data covering financial and user information.
- Clarified fiscal years 2016-2018 as the years to analyze and compare.
- Report sections due to Lauren Anderson by April 19, 2019.
VII. Staff Reports:
A. Summer Programming Update
- Closed summer of 2019, no programming scheduled.
- May-June 2020 & 2021, 6 weeks of non-ice programing.
B. Concession room update
- RFP out and closes April 4, 2019. Site visit scheduled on Thursday March 28th, 2019.
C. Financial Report-period 7
- Reviewed period 7 report.
VIII. Committee, Liaison, Board Member Report:
A. Juneau Skating Club
A. Ice show March 6th at 3pm and 7pm
B. Juneau Adult Hockey Association
A. March 7th Championship
C. Juneau Douglas Ice Association
A. No update
D. Parks and Recreation Advisory Committee
A. No update
IX. Next meeting Date – April 24th, 2019 at 5:30pm, preferably City Hall room 237
X. Adjournment: Mr. Soza moved to adjourn at 6:27pm. All in favor.
GL Commitment Analysis Report
GL298 Date 04/22/19 Company 1 City and Borough of Juneau USD Page
GL Commitment Analysis Report - Commitment Analysis
1 - 12 1
Time 13:21
Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2019 Production Budget
Account Expenditures Encumbrances Commitments Total Budget Budget Balance
----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------
0.00 0.00 0.00 0.00 4,400.00- 4,400.00-
005100 0000
Vacancy
005110 factor
0000 223,904.67 0.00 0.00 223,904.67 287,400.00 63,495.33
Salaries
005111 0000 5,867.36 0.00 0.00 5,867.36 3,500.00 2,367.36-
Overtime
005116 0000 34,213.77 0.00 0.00 34,213.77 0.00 34,213.77-
Accrued
005120 leave
0000 107,234.86 0.00 0.00 107,234.86 148,300.00 41,065.14
Benefits
005130 0000 10,200.00 0.00 0.00 10,200.00 10,200.00 0.00
Workers compensation
005201 0000 216.62 0.00 0.00 216.62 500.00 283.38
Mileage
005202 0000 1,159.88 0.00 0.00 1,159.88 3,500.00 2,340.12
Travel and training
005310 0000 4,439.25 0.00 0.00 4,439.25 6,100.00 1,660.75
Telephone
005320 0000 148.77 0.00 0.00 148.77 100.00 48.77-
Printing
Periods0000
005322 1,091.00 0.00 0.00 1,091.00 3,700.00 2,609.00
Advertising
Year 2019
005332 0000 49,402.35 0.00 0.00 49,402.35 58,300.00 8,897.65
Electricity
005333 0000 61,276.48 588.77 0.00 61,865.25 63,600.00 1,734.75
Fuel oil & propane
005334 0000 2,050.74 0.00 0.00 2,050.74 2,800.00 749.26
Refuse disposal
005335 0000 1,250.12 0.00 0.00 1,250.12 1,700.00 449.88
Water service
005336 0000 5,134.16 0.00 0.00 5,134.16 6,100.00 965.84
Wastewater service
005345 0000 97,200.00 0.00 0.00 97,200.00 97,200.00 0.00
Building maint division charges
005362 0000 19,600.00 0.00 0.00 19,600.00 19,600.00 0.00
Fleet replacement reserve
005370 0000 6,600.00 0.00 0.00 6,600.00 6,600.00 0.00
Spec & Prop
GL Commitment Analysis Report
GL298 Date 04/22/19 Company 1 City and Borough of Juneau USD Page
GL Commitment Analysis Report - Commitment Analysis
1 - 12 2
Time 13:21
Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2019 Production Budget
Account Expenditures Encumbrances Commitments Total Budget Budget Balance
----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------
2,700.00 0.00 0.00 2,700.00 2,700.00 0.00
005375
General0000
Liab, Auto & EE Pract Ins
005380 0000 275.00 0.00 0.00 275.00 500.00 225.00
Dues and subscriptions
005390 0000 1,851.63 0.00 0.00 1,851.63 600.00 1,251.63-
Contractual
005397 0000 services 3,583.57 0.00 0.00 3,583.57 8,700.00 5,116.43
Bank card fees
005480 0000 717.10 0.00 0.00 717.10 1,500.00 782.90
Office supplies
005481 0000 49.45 0.00 0.00 49.45 1,500.00 1,450.55
Postage and parcel post
005485 0000 1,154.44 0.00 0.00 1,154.44 2,500.00 1,345.56
Inventory
005490 0000 8,918.03 0.00 0.00 8,918.03 25,000.00 16,081.97
Materials and commodities
005491 0000 0.00 0.00 0.00 0.00 400.00 400.00
Safety programs and equipment
005496 0000 2,660.85 0.00 0.00 2,660.85 0.00 2,660.85-
Minor
007005equipment
Periods0000 75.00- 0.00 0.00 75.00- 0.00 75.00
Reimbursable
Year 2019 Expense - External
----------------- ----------------- ----------------- ----------------- -----------------
652,825.10 588.77 0.00 653,413.87 758,200.00 104,786.13
Acct Unit Total
----------------- ----------------- ----------------- ----------------- -----------------
652,825.10 588.77 0.00 653,413.87 758,200.00 104,786.13
================= ================= ================= ================= =================
Company Total
----------------- ----------------- ----------------- ----------------- -----------------
652,825.10 588.77 0.00 653,413.87 758,200.00 104,786.13
================= ================= ================= ================= =================
-----------------
Report Total
-----------------
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GL Commitment Analysis Report
GL298 Date 04/22/19 Company 1 City and Borough of Juneau USD Page
GL Commitment Analysis Report - Commitment Analysis
1 - 12 1
Time 13:26
Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2019 Production Budget
Account Expenditures Encumbrances Commitments Total Budget Budget Balance
----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------
3,333.68- 0.00 0.00 3,333.68- 2,000.00- 1,333.68
004300 0008
Lessons/programs
004300 0021 16,385.02- 0.00 0.00 16,385.02- 12,000.00- 4,385.02
Skate sharpening
004310 0000 30,102.65- 0.00 0.00 30,102.65- 32,000.00- 1,897.35-
Daily pass
004320 0000 revenue 14,618.27- 0.00 0.00 14,618.27- 18,000.00- 3,381.73-
Monthly
004410 revenue
0102 490.72- 0.00 0.00 490.72- 400.00- 90.72
Food/service permits
004420 0002 7,144.01- 0.00 0.00 7,144.01- 7,000.00- 144.01
Vending revenue
004549 0000 13,966.65- 0.00 0.00 13,966.65- 10,000.00- 3,966.65
Miscellaneous sales
004550 0000 321,935.04- 0.00 0.00 321,935.04- 291,700.00- 30,235.04
Facility rental revenue
004560 0000 18.77- 0.00 0.00 18.77- 0.00 18.77
Equipment rental revenue
004560 0001 22,410.26- 0.00 0.00 22,410.26- 14,900.00- 7,510.26
Locker rental
Periods ----------------- ----------------- ----------------- ----------------- -----------------
YearUnit
2019Total 430,405.07- 0.00 0.00 430,405.07- 388,000.00- 42,405.07
Acct
----------------- ----------------- ----------------- ----------------- -----------------
430,405.07- 0.00 0.00 430,405.07- 388,000.00- 42,405.07
================= ================= ================= ================= =================
Company Total
----------------- ----------------- ----------------- ----------------- -----------------
430,405.07- 0.00 0.00 430,405.07- 388,000.00- 42,405.07
================= ================= ================= ================= =================
-----------------
Report Total
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