Treadwell Arena Advisory Committee (Sunset Date 4/30/2023)

Packet Page 1 of 7 AGENDA TREADWELL ARENA ADVISORY BOARD MEETING City Hall Room 237 5:30 PM July 24, 2019 I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of Minutes A. Draft April 24, 2019 meeting minutes V. Public Participation on Non-Agenda Items VI. Agenda Topics A. New Member introductions VII. Staff Reports A. 2019-20 Rink Schedule Rink Special Events B. Summer Projects New logo, concession room, formline/redline, kickplate, LED lights C. Locker Rooms 1. Keys-New for 2019-20 season-Treadwell Arena will require key sign out by safe sport certified adult 2. Team assignments-Discuss the option of non gender specific locker rooms 3. Usage-for non-skating activities with possible fee options. Ex. meetings, off-ice activities, etc. D. Period 11 Financial Report VIII. Committee, Liaison, Board Member Report A. Juneau Skating Club B. Juneau Adult Hockey Association C. Juneau Douglas Ice Association D. Parks and Recreation Advisory Committee IX. Next Meeting Date  Packet Page 2 of 7 X. Adjournment ADA accommodations available upon request: Please contact the Clerk's office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly's agenda made available. The Clerk's office telephone number is 586-5278, TDD 586-5351, e-mail: city.clerk@juneau.org  Packet Page 3 of 7 Meeting Minutes Treadwell Arena Advisory Board (TAAB) City & Borough of Juneau April 24, 2019 City Hall Room 237 I. Call to Order: Call to Order at 5:41pm II. Roll Call: Members Present: Leah Farzin, Jason Soza, Ryan Kauzlarich, Alexander Smith, Bret Connell, Kirk Duncan, Miles Brookes-via phone Members Absent: Josh Fortenbery Staff Present: Lauren Anderson - Rink Manager Public Present: None III. Approval of Agenda: Mr. Soza moved to approve the agenda. All in favor IV. Approval of Minutes: Mr. Soza moved to approve March 26, 2019 draft meeting minutes - no changes V. Public Participation on Non-Agenda Items: no public present VI. Agenda Topics: A. Vacant Board Seat – Applications Due May 6, 2019 - Mr. Brookes plans to reapplying for current seat - Appointment will take place May 13, 2019 during HRC meeting B. Annual Report progress - Remaining sections need completion by May 1, 2019 - Edits made, and approved, by board to Identified Opportunities to Generate Net Revenue or Increase Operational Efficiencies section, and recommended cost recovery rate increase to 55%, changes to introduction VII. Staff Reports: A. Facility closure update - Zamboni broke the last week of ice, used backup ice resurfacer, Zamboni added to fleet schedule for CBJ annual servicing - Ice removed Wednesday April 17, 2019 - Roller derby reached out for availability - Native artwork for the red line designed with the BAM! Zach Gordon Youth Center after school program, CBJ Print Shop, and Jet Ice - Covered advertising efforts for next season - New logo is in draft phase with Pixel and Plume - May 1, 2019 meeting with core user groups to discuss 2019/2020 ice scheduling B. Financial Reports - Reviewed periods 1 though 12 VIII. Committee, Liaison, Board Member Report: A. Juneau Skating Club - Spring show took place April 6, 2019 B. Juneau Adult Hockey Association - Held championship, banquet, and a successful season. C. Juneau Douglas Ice Association - No update D. Parks and Recreation Advisory Committee - Submitting annual report on May 13, 2019, with great rate of cost recovery, competent management, increased community support and increased user group participation. IX. Next meeting Date – July 24, 2019 at 5:30pm, preferably City Hall room 237 X. Adjournment: Mr. Soza adjourned meeting at 7:02pm.  2019-20 TREADWELL ARENA SPECIAL EVENT SCHEDULE DATE EVENT TIME SPONSOR Packet Page 4 of 7 Monday August 5, 2019 TREADWELL ARENA OPENS 38 week ice season Last Day-Sunday, April 26 Youth M-F 9:00-11:15, 11:30-1:45, 2:00-3:00 (exp Fri) August 5-9 Planet Hockey Camp Adults T & Th 6:00-8:00pm Monday, August 5 Red Formline event TBA w/Sealaska Saturday, August 17 Guns vs Hoses 6:00-8:00pm JPD Event Monday, August 19 1st day of school JSD Friday , August 21 Back to School Skate 6:30-8:00pm 4th of July Committee Saturday, August 17 Day of Play 11:30-12:10 & 12:30-1:10 August 24 & 25 DIC Cup Tournament 5 hours total - TBA JAHA Event August 17, 18, 24, 25, 31 & SeptJSC Skating Clinic mostly 2:00-4:00pm JSC Event August 11,12,13,19,20,26&27 RINK CLOSED-Limited schedule Monday, September 2 Labor Day - Rink Closed Saturday, September JDIA Discover Hockey noon-2:00pm October Ref Clinic October Hockey Coaches Clinic Saturday, October Purple Skate-In honor of DV Friday, October 25 Halloween Skate 7:45-9:15pm Friday, November 8-10 Jamboree Tournament F 5:15-10:00, S 8:00-5:45, S 8:00-12:45 Wednesday, November 27 Turkey Bowling 7:45-9:00pm Thursday, November 28 Thanksgiving - Rink Closed Friday, November 29 Santa Skate 7:45-9:00pm 4th of July Committee Saturday, December 21 HECLA Holiday Party 4:30-6:30pm Wednesday, December 25 Christmas - Rink Closed Thursday, December 26 JDHS Alumni Game 6:00-7:30pm Wednesday, January 1 2019 New Years - Rink Closed Thursday, February 20 Sister City Game 8:00-9:00pm February 21, 22, 23 Rainforest Tournament 18 games? JSC Testing Session March 15-21 Arctic Winter Games In Whitehorse March Youth Hockey Clinic March Adult Hockey Clinic Saturday, April 4 JSC Skating Show 3:00pm & 7:00pm ? JSC Event Saturday, April 25 JSC Skating Competition 9:00am-4:00pm JSC Event Sunday, April 26 ICEAGEDDON Sunday, April 26 Final Open Skate 6:00-8:00pm Monday, April 27 Ice Removal DATES to be aware of: Rink Opens Monday, August 5, 2019 Super Bowl Sunday, Feb. 2, 2020 AK Folk Fest April 13-18, 2020 Easter Sunday, April 12, 2020 Ice Removal Monday, April 27, 2020 2020-21 Opening Day Monday, July 20, 2020 PROPOSED Key: White=TBD Grey=Rink Closed Green=Scheduled for season Blue=Rink event Need Flyer updated 7/12/19 Packet Page 5 of 7  Financial Summary FY19 - P11 Report Run: 6/25/2019 Parks & Recreation FY18 FY19 Actuals Remaining Remaining Remaining Possible Actuals Treadwell Ice Arena Budget FY18 Budget FY19 Projected P01-12 Actuals Actuals FY19 vs FY18 Balance Balance Balance FY19 % vs FY18 % vs FY19 Actuals FY18 Actuals FY19 FY19 Proj FY18 Actuals Actuals Budget FY19 Budget Actls State Revenues SSR PERS/TRS 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 Total State Revenues 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 Revenue Donation revenues 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 User fees 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 Lessons/programs (3,600.00) (2,000.00) (2,600.00) (2,557.45) (2,557.45) 100% (3,333.68) 167% 776.23 1,333.68 733.68 0.00 (3,333.68) Skate sharpening (14,000.00) (12,000.00) (15,000.00) (17,624.74) (17,624.74) 100% (16,413.58) 137% (1,211.16) 4,413.58 1,413.58 0.00 (16,413.58) Gift cards sold 0.00 0.00 0.00 (11.08) 0.00 0% 0.00 #DIV/0! 0.00 0.00 0.00 (11.08) (11.08) Daily pass revenue (38,900.00) (32,000.00) (32,000.00) (36,806.72) (36,440.72) 99% (30,102.65) 94% (6,338.07) (1,897.35) (1,897.35) (366.00) (30,468.65) Monthly revenue (18,000.00) (18,000.00) (14,400.00) (14,347.27) (13,928.22) 97% (14,618.27) 81% 690.05 (3,381.73) 218.27 (419.05) (15,037.32) Food/service permits (400.00) (400.00) (400.00) (828.34) (828.34) 100% (490.72) 123% (337.62) 90.72 90.72 0.00 (490.72) Vending revenue (7,500.00) (7,000.00) (6,500.00) (7,983.17) (7,983.17) 100% (7,607.70) 109% (375.47) 607.70 1,107.70 0.00 (7,607.70) Miscellaneous sales (10,500.00) (10,000.00) (11,500.00) (17,275.21) (17,275.21) 100% (18,919.04) 189% 1,643.83 8,919.04 7,419.04 0.00 (18,919.04) Facility rental revenue (291,700.00) (291,700.00) (310,000.00) (303,010.10) (303,010.10) 100% (332,708.21) 114% 29,698.11 41,008.21 22,708.21 0.00 (332,708.21) Equipment rental revenue (500.00) 0.00 0.00 (578.21) (578.21) 100% (18.77) #DIV/0! (559.44) 18.77 18.77 0.00 (18.77) Locker rental (14,900.00) (14,900.00) (22,400.00) (14,939.54) (14,939.54) 100% (22,410.26) 150% 7,470.72 7,510.26 10.26 0.00 (22,410.26) Cash over/short 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 Total Revenues (400,000.00) (388,000.00) (414,800.00) (415,961.83) (415,165.70) 100% (446,622.88) 115% 31,457.18 58,622.88 31,822.88 (796.13) (447,419.01) Total Revenues (400,000.00) (388,000.00) (414,800.00) (415,961.83) (415,165.70) 100% (446,622.88) 115% 31,457.18 58,622.88 31,822.88 (796.13) (447,419.01) Personnel Services Vacancy factor (4,400.00) (4,400.00) 0.00 0.00 0.00 #DIV/0! 0.00 0% 0.00 (4,400.00) 0.00 0.00 0.00 Salaries 276,700.00 287,400.00 280,400.00 258,637.10 254,615.81 98% 257,311.81 90% 2,696.00 30,088.19 23,088.19 4,021.29 261,333.10 Overtime 3,400.00 3,500.00 5,500.00 5,482.10 5,482.10 100% 5,974.25 171% 492.15 (2,474.25) (474.25) 0.00 5,974.25 Accrued leave 0.00 0.00 0.00 15,579.17 14,768.98 95% 40,661.57 #DIV/0! 25,892.59 (40,661.57) (40,661.57) 810.19 41,471.76 Benefits 144,300.00 148,300.00 130,000.00 117,563.76 113,972.12 97% 126,146.24 85% 12,174.12 22,153.76 3,853.76 3,591.64 129,737.88 Workers compensation 10,600.00 10,200.00 10,200.00 10,600.00 10,600.00 100% 10,200.00 100% (400.00) 0.00 0.00 0.00 10,200.00 Engineering workforce 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 All other workforce 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 Total Personnel Services 430,600.00 445,000.00 426,100.00 407,862.13 399,439.01 98% 440,293.87 99% 40,854.86 4,706.13 (14,193.87) 8,423.12 448,716.99 Commodities and Materials Mileage 500.00 500.00 500.00 270.74 270.74 100% 333.35 67% 62.61 166.65 166.65 0.00 333.35 Travel and training 2,100.00 3,500.00 3,500.00 2,729.94 2,729.94 100% 1,159.88 33% (1,570.06) 2,340.12 2,340.12 0.00 1,159.88 Telephone 6,000.00 6,100.00 5,900.00 5,953.11 5,453.26 92% 5,579.00 91% 125.74 521.00 321.00 499.85 6,078.85 Printing 100.00 100.00 200.00 19.47 19.47 100% 148.77 149% 129.30 (48.77) 51.23 0.00 148.77 Advertising 3,700.00 3,700.00 3,700.00 985.00 985.00 100% 1,102.66 30% 117.66 2,597.34 2,597.34 0.00 1,102.66 Electricity 58,300.00 58,300.00 55,700.00 55,692.80 54,915.39 99% 57,537.43 99% 2,622.04 762.57 (1,837.43) 777.41 58,314.84 Fuel oil & propane 62,100.00 63,600.00 68,900.00 64,165.31 62,409.38 97% 69,520.21 109% 7,110.83 (5,920.21) (620.21) 1,755.93 71,276.14 Refuse disposal 2,800.00 2,800.00 2,800.00 2,741.28 2,289.36 84% 2,287.82 82% (1.54) 512.18 512.18 451.92 2,739.74 Water service 1,600.00 1,700.00 1,700.00 1,457.36 1,434.13 98% 1,529.37 90% 95.24 170.63 170.63 23.23 1,552.60 Parks & Recreation FY18 FY19 Actuals Remaining Remaining Remaining Possible Actuals Treadwell Ice Arena Budget FY18 Budget FY19 Projected P01-12 Actuals Actuals FY19 vs FY18 Balance Balance Balance FY19 % vs FY18 % vs FY19 Actuals FY18 Actuals FY19 FY19 Proj FY18 Actuals Actuals Budget FY19 Budget Actls Wastewater service 6,000.00 6,100.00 6,100.00 5,413.74 5,326.49 98% 6,187.19 101% 860.70 (87.19) (87.19) 87.25 6,274.44 Building maint division charges 0.00 97,200.00 97,200.00 0.00 0.00 #DIV/0! 97,200.00 100% 97,200.00 0.00 0.00 0.00 97,200.00 Fleet equipment maintenance 0.00 0.00 4,900.00 0.00 0.00 #DIV/0! 779.63 #DIV/0! 779.63 (779.63) 4,120.37 0.00 779.63 Fleet replacement reserve 19,600.00 19,600.00 19,600.00 19,599.96 19,600.00 100% 19,600.00 100% 0.00 0.00 0.00 (0.04) 19,599.96 Spec & Prop 4,600.00 6,600.00 6,600.00 4,599.96 4,600.00 100% 6,600.00 100% 2,000.00 0.00 0.00 (0.04) 6,599.96 General Liab, Auto & EE Pract Ins 3,600.00 2,700.00 2,700.00 3,600.00 3,600.00 100% 2,700.00 100% (900.00) 0.00 0.00 0.00 2,700.00 Dues and subscriptions 300.00 500.00 500.00 503.53 503.53 100% 507.94 102% 4.41 (7.94) (7.94) 0.00 507.94 Contractual services 4,900.00 600.00 2,100.00 7,728.23 5,075.73 66% 1,946.13 324% (3,129.60) (1,346.13) 153.87 2,652.50 4,598.63 Bank card fees 8,700.00 8,700.00 6,000.00 5,894.77 5,877.47 100% 4,080.22 47% (1,797.25) 4,619.78 1,919.78 17.30 4,097.52 Office supplies 1,500.00 1,500.00 1,500.00 1,084.86 1,084.86 100% 717.10 48% (367.76) 782.90 782.90 0.00 717.10 Postage and parcel post 1,700.00 1,500.00 100.00 934.85 934.85 100% 49.45 3% (885.40) 1,450.55 50.55 0.00 49.45 Inventory 3,000.00 2,500.00 2,500.00 3,258.03 3,258.03 100% 1,154.44 46% (2,103.59) 1,345.56 1,345.56 0.00 1,154.44 Materials and commodities 25,000.00 25,000.00 16,000.00 19,048.43 19,048.43 100% 16,674.84 67% (2,373.59) 8,325.16 (674.84) 0.00 16,674.84 Safety programs and equipment400.00 400.00 400.00 280.67 280.67 100% 0.00 0% (280.67) 400.00 400.00 0.00 0.00 Gasoline and oil 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 Minor equipment 300.00 0.00 2,700.00 2,638.14 2,638.14 100% 2,660.85 #DIV/0! 22.71 (2,660.85) 39.15 0.00 2,660.85 Total Commodities and Materials 216,800.00 313,200.00 311,800.00 208,600.18 202,334.87 97% 300,056.28 96% 97,721.41 13,143.72 11,743.72 6,265.31 306,321.59 Misc and Other Recruiting 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 Total Misc and Other 0.00 0.00 0.00 0.00 0.00 #DIV/0! 0.00 #DIV/0! 0.00 0.00 0.00 0.00 0.00 Total Expenses 647,400.00 758,200.00 737,900.00 616,462.31 601,773.88 98% 740,350.15 98% 138,576.27 17,849.85 (2,450.15) 14,688.43 755,038.58