Treadwell Arena Advisory Committee (Sunset Date 4/30/2023)

Packet Page 1 of 8 AGENDA TREADWELL ARENA ADVISORY BOARD MEETING Virtual meeting only 5:30 PM July 23, 2020 I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of Minutes A. Draft June 10, 2020 meeting minutes V. Public Participation on Non-Agenda Items VI. Agenda Topics A. Rink Ventilation VII. Staff Reports A. Reopening Plan B. Draft July/August Rink schedule VIII. Committee, Liaison, Board Member Report A. Juneau Skating Club B. Juneau Adult Hockey Association C. Juneau Douglas Ice Association D. Parks and Recreation Advisory Committee IX. Next Meeting Date X. Supplemental Materials XI. Adjournment ADA accommodations available upon request: Please contact the Clerk's office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly's agenda made available. The Clerk's office telephone number is 586-5278, TDD 586-5351, e-mail: city.clerk@juneau.org  Packet Page 2 of 8 Meeting Minutes Treadwell Arena Advisory Board (TAAB) City & Borough of Juneau June 10, 2020 Zoom Meeting I. Call to Order: Call to Order at 5:35pm II. Roll Call: Members Present: Leah Farzin, Jason Soza, Ryan Kauzlarich, Josh Fortenbery, Kirk Duncan Members Absent: Alexander Smith, Bret Connell, Dave Bartlett Staff Present: Lauren Anderson – Treadwell Arena Manager, George Schaaf – Parks and Recreation Director Public Present: Paulette Schirmer, Alexandra Sargent III. Approval of Agenda: Mr. Soza moved to approve the agenda. All in favor. IV. Approval of Minutes: Mr. Soza moved to approve May 27, 2020 draft meeting minutes – no changes. V. Public Participation on Non-Agenda Items: VI. Agenda Topics: A. Draft annual TAAB report - Walked through each section - Report to be put on the Assembly agenda VII. Staff Reports: A. Face coverings - CBJ ordinance requires face masks in CBJ facilities with exceptions - Reviewed CBJ ordinance and how it applies to user groups - Insight requested from public health regarding on-ice mask use B. Letter of support - Considering letter of support for reopening C. Scheduling policy update - Postponing update due to unique scheduling challenges for 2020/2021 season D. FY20 period 10 Revenue Report - Reviewed E. FY20 period 10 Expenditure Report - Reviewed VIII. Committee, Liaison, Board Member Report: A. Juneau Skating Club - Polls going out to skaters on desire to skate starting July 29, 2020 - Researching figure skating risk reduction and general guidance - No Learn to Skate entry level classes - Possible coordination with rink for Parent & Tot classes B. Juneau Adult Hockey Association - No update C. Juneau Douglas Ice Association - No update D. Parks and Recreation Advisory Committee - No update IX. Next meeting Date – TBD, Zoom Meeting X. Adjournment: Mr. Fortenberry moved to adjourn at 6:47pm. All in favor.  Treadwell Arena COVID-19 Phased Reopening Plan Draft Updated: July 10, 2020 Phase 1 Phase 2 Future Phases: (Closed) Ice Programming Will be based on active July 29- COVID-19 case trends in the State and in Juneau Guest Capacity 0 Limited capacity Total Facility Capacity = 570 60 patrons total in facility 30 on ice & 30 in lobby Operations 8am – 4:30pm (M-F) Hours TBA (5 days a week Wed-Sun) Amenities ENTRANCE ONLY-designated w/sign Closed Open Main entrance • Door closed • Mask required per ord 2020-25 EXIT ONLY-designated w/sign Closed Open Door near locker room 4 • Mask required per ord 2020-25 Inside Entry Way (warm room) Closed • Open • Pass through into lobby • Door Closed • Must remain empty Lobby Closed • Private Rentals only • Private sessions – Check in w/designated group • Patrons (skaters and spectators) representative allowed in facility 15 minutes before • reduce customer/staff contact and 15 minutes after ice time • Socially distanced single seating available for skate tying • Benches removed and replace with 30 individual • All skaters MUST come dressed plastic chairs marked 6 feet apart • 6 foot floor markings at front window and skate • 45 minutes between each ice time window reserved for group transition & • Mask required per ord 2020-25 cleaning • Area in front of glass marked 6 feet distance  Treadwell Arena COVID-19 Phased Reopening Plan Draft Updated: July 10, 2020 Phase 1 Phase 2 Future Phases: (Closed) Ice Programming Will be based on active July 29- case trends in the State and in Juneau Front Office Closed • 1-2 Staff only • Staff daily temp checks • Shield/sneeze guard required • Advanced payments encouraged-online or phone • Mask required per ord 2020-25 by staff and patrons Skate Rental Window & Helmets & Gloves Closed • 1 Staff only (encourage people to bring own) • Shield/sneeze guard required • Disinfect inside and outside of all skates • 25 helmets max on helmet wall • Mask required per ord 2020-25 • Eliminate borrowing lost and found winter gloves Skate Sharpening for public Closed • Accept dry (unworn) skates only • Disinfect inside and outside of all skates • Encourage staff to wear gloves • Payment accepted at window • Skates must be dropped off & returned at skate rental window Spectators – see Bleachers & Lobby Closed • Discouraged (allowing 1 per skater) • Mask required per ord 2020-25 • All children must stay with guardian at all times • 8 max per bleacher to social distance • Lobby – socially distance marked areas Concession Room Closed Closed  Treadwell Arena COVID-19 Phased Reopening Plan Draft Updated: July 10, 2020 Phase 1 Phase 2 Future Phases: (Closed) Ice Programming Will be based on active July 29- case trends in the State and in Juneau 1 Bleachers (closest to Lobby) used as Closed • marked 6 feet social distancing additional hockey benches) • 8 spectators max • May need to be additional hockey bench • Mask required per ord 2020-25 2 Bleachers (middle set) Closed • marked 6 feet social distancing • 8 spectators max • Mask required per ord 2020-25 3 Bleachers (closest to Zam garage) used Closed • marked 6 feet social distancing as additional hockey benches) • 8 spectators max • May need to be additional hockey bench • Mask required per ord 2020-25 Arena - boards surrounding Closed • See programming 85 X 200 (cement/ice) • 30 skaters max • Masks requirements based on user group Guest & Home Benches might need to Closed • Open - marked 6 feet social distancing extend and/or • Disinfect after each session overflow seating on lower benches in bleachers near lobby and zam garage Score box Closed • 1 person in box per session • JSC/freestyle – playing music • Mask required unless skating Zam Garage Closed Closed to public Locker Rooms Closed Closed Must “home dress” Restrooms Closed Open Water fountain Closed Closed Water bottle filling station Closed Open Family Bathroom Closed Open  Treadwell Arena COVID-19 Phased Reopening Plan Draft Updated: July 10, 2020 Phase 1 Phase 2 Future Phases: (Closed) Ice Programming Will be based on active July 29- case trends in the State and in Juneau Family Bathroom – borrowed hockey gear Closed Gear not available Facility Rentals No Yes Programs Enter Ice Gate near locker room 4 Exit Ice Gate near concession room Open Skating No No Pond Hockey No No Stick N’ Puck No No Freestyle No No Juneau Skating Club (JSC) Closed • 30 skaters max • Skaters allowed in facility 15 minutes before • Check in with organization rep and 15 minutes after ice time • Following US Figure Skating guidelines • Mask required per ord 2020-25 • Synchro • Mitigation Plan required Juneau Douglas Ice Association (JDIA) Closed • 30 skaters max • Skaters allowed in facility 15 minutes before • Check in with organization rep and 15 minutes after ice time • Follow USA Hockey guidelines • Mask required per ord 2020-25 • Full Face shields encouraged • Mitigation Plan required Juneau Adult Hockey Association (JAHA) Closed • 30 skaters max • Skaters allowed in facility 15 minutes before • Check in with organization rep and 15 minutes after ice time • Follow USA Hockey guidelines • Mask required per ord 2020-25 • Full Face shields encouraged • Mitigation Plan required Private rentals Closed • 30 skaters max • Skaters allowed in facility 15 minutes before • Check in with organization rep and 15 minutes after ice time • Practice social distancing • Mask required per ord 2020-25 • Full Face shields encouraged for hockey  Treadwell Arena COVID-19 Phased Reopening Plan Draft Updated: July 10, 2020 Phase 1 Phase 2 Future Phases: (Closed) Ice Programming Will be based on active July 29- case trends in the State and in Juneau Staff Schedule • Skeleton crew (2 • Full staffing (usually 2-3 staff) depending on full-time session employees) • Will need to increase for cleaning and check-ins • PTL Staff on annual • Part-time staff as needed; not to exceed 15 hours seasonal leave per week • non-contact body temperature checks with infrared thermometer Liberal leave policy in effect PPE & Cleaning • Staff to wear cloth face coverings at all times • Wipe down high touch areas between each ice session during the 45 transition • Wash hands every 60 minutes • Encourage glove wearing when handling money and skates • Follow state and CDC guidelines • Daily Log Maintenance • Normal periodic Normal periodic maintenance maintenance Closure projects  Treadwell Arena COVID-19 Phased Reopening Plan Draft Updated: July 10, 2020 Risk Metrics / Guidelines Epidemiology Move from Phase 1 Ability and capacity to screen and test widely. to Phase 2 Community transmission stable (≤4 cases within 14 days), with stable and adequate testing. Move from Phase 2 Ability and capacity to screen and test widely. to Phase 3 Community transmission stable (≤4 cases within 14 days), with stable and adequate testing. Move from Phase 3 Ability and capacity to screen and test widely. to Phase 4 Community transmission stable (≤4 cases within 14 days), with stable and adequate testing. Move from Phase 4 Widespread community transmission is no to Phase 5 longer present in the CBJ. This is a working document-changes may be required based on the health & safety recommendations.