Transportation, Infrastructure and Operations Committee

414 E. 12th Street Kansas City Kansas City, MO 64106 Meeting Minutes - Final-Revised Transportation, Infrastructure and Operations Committee Wednesday, April 27, 2022 9:00 AM 26th Floor, Council Chamber ZOOM, using this link: https://us02web.zoom.us/j/84530222968 PUBLIC OBSERVANCE OF MEETINGS Members of the City Council may attend this meeting via videoconference. Any closed session may be held via teleconference. The public can observe this meeting at the links provided below. Applicants and citizens wishing to participate have the option of attending each meeting or they may do so through the videoconference platform ZOOM, using this link: https://us02web.zoom.us/j/84530222968 Present: Councilmember Teresa Loar, Councilmember Eric Bunch, Melissa Robinson, Kevin O'Neill and Katheryn Shields Aviation 220347 Authorizing the Director of Aviation to execute an off-airport parking permit agreement with True Parkings KC, LLC; and estimating revenue in the amount of $70,000.00 to the Aviation Fund. Held until 5.4.2022 Hold on Agenda 220348 Authorizing the Director of Aviation to execute Change Order No. 4 with B. Dean Construction for 62200531 - Park Air Parking Lot Expansion Project; and authorizing the Director of Aviation to expend an amount up to $350,000.00 to satisfy the cost of the agreement for a final contract amount of $5,339,156.95. Jade Liska and Mike Waller, Aviation, presented. This ordinance authorizes the Director of Aviation to execute a Construction Change Order No. 4 to continue work on additional asphalt paving. The change order authorizes funds for remobilization; additional soil stabilization; general conditions for time extension; and costs associated with additional asphalt paving. This reconstruction is important for the airport to continue to operate in a manner that is safe and efficient for the traveling public. Continuous reconstruction of infrastructure at Kansas City International Airport is vital to the continuous operation of the Airport. Adv and Do Pass, Debate Page 1 of 8 Transportation, Infrastructure and Meeting Minutes - Final-Revised April 27, 2022 Operations Committee Aye: Councilmember Loar, Councilmember Bunch, Councilmember Robinson, Councilmember O'Neill and Councilmember Shields Out: Lucas 220359 Authorizing a $2,625,836.50 contract with Superior Bowen Company, LLC. for the Runway 9-27 Pavement Repairs at KCI Airport; authorizing the Director of Aviation to amend and increase the contingency amount of this contract not to exceed $525,167.30 and authorizing a maximum expenditure of $3,151,003.80. Jade Liska, Aviation, presented. This ordinance authorizes the Director of Aviation to execute a construction contract with Superior Bowen Company for the Runway 9-27 Pavement Repairs at KCI Airport. This project will involve a 2-1/2” hot mix asphalt mill/overlay of the existing runway pavement outside of the keel section Runway 9-27 at the Kansas City International Airport. Additional repairs will include full depth crack repair will include full depth crack repair for approximately 2,000 linear feet based on an inspection of surface pavement. Rehabilitation of the existing infrastructure represents a highly sustainable investment for the City of Kansas City, Missouri compared to the cost construct new structures at KCI. Adv and Do Pass, Debate Aye: Councilmember Loar, Councilmember Bunch, Councilmember Robinson, Councilmember O'Neill and Councilmember Shields Out: Lucas Water Services 220349 Authorizing a $5,775,192.00 construction contract with Leath & Sons, Inc., for the Water Main Replacement in the Area of N. Indiana Avenue to N. Brookside Road, N.E. 48th Street to N.E. Barry Road project; authorizing a maximum expenditure of $6,352,711.00; and establishing an effective date. Jeff Martin, KC Water, presented. This ordinance authorizes the Director of Water Services to execute a construction contract with Leath & Sons, Inc. for water main replacement in the area of N. Indiana Avenue to N. Brookside Road, N.E. 48th Street to N.E. Barry Road project. The Water Services Department is undertaking this construction project to improve distribution system reliability, increase hydraulic conveyance capacity, and support fire protection. This work will include the transfer of customers’ water service connections from existing mains to new mains, as well as restoration of roads and properties. This project will contribute to a sustainable Kansas City by replacing aging, break-prone water mains with new water mains. Do Pass Page 2 of 8 Transportation, Infrastructure and Meeting Minutes - Final-Revised April 27, 2022 Operations Committee Aye: Councilmember Loar, Councilmember Bunch, Councilmember Robinson, Councilmember O'Neill, Councilmember Shields and Lucas 220361 Approving recommendations of Arterial Street Impact Fee Committees appropriating $3,700,000.00 in the Arterial Street Impact Fee Fund; and recognizing this ordinance as having an accelerated effective date. Sponsors: Fowler and Loar Wes Mender, City Manager Office, presented. This ordinance authorizes the City Manager to execute cooperative agreements with TIF Commission as the funding for Platte Purchase and Old Stagecoach provide gap funding for projects in the TIF plans for KCI Corridor and Platte Purchase. The projects being funded with the ordinance are existing projects or projects which implement a previously adopted planning study. Eligible costs are the design and construction of improvements which improve the traffic capacity of the arterial street system or construct the major street plan. Right of way acquisition or maintenance is not eligible costs. A copy of the Memo of Understanding is on file in the City Manager’s Office. Adv and Do Pass as Cmte Sub, Debate Aye: Councilmember Loar, Councilmember Bunch, Councilmember Robinson, Councilmember O'Neill, Councilmember Shields and Lucas Procurement 220350 Authorizing the Manager of Procurement Services to exceed the $1,000,000.00 Section 3-41(a)(2) ordinance threshold on Contracts with All City Management, Inc., Piat, Inc. d/b/a ServPro Olathe Lenexa, Repairs Unlimited, Inc d/b/a RUI Construction & Disaster Services, G&C Restoration, LLC d/b/a Servpro of Lee’s Summit Raytown East Kansas City Southwest Orlando East Orlando to provide on-call sewer line/water main cleanup and restoration services with such funds that are appropriated in the City Budget; and authorizing the Manager of Procurement Services to amend and extend the contracts. Keely Golden, General Services, presented. This ordinance authorizes the Manager of Procurement Services to execute an amendment contract with All City Management, Inc. for on-call professional cleanup of private properties following sewer backups or water main breaks. Professional needs to be available on a 24/7 basis to provide these services and must have personnel and equipment necessary to provide a wide range of tasks set out in the scope of services. All services would be ordered by purchase order issued by the City. All charges related to the services must be fully documented and presented to the City along with each invoice. Adv and Do Pass, Debate Page 3 of 8 Transportation, Infrastructure and Meeting Minutes - Final-Revised April 27, 2022 Operations Committee Aye: Councilmember Loar, Councilmember Bunch, Councilmember Robinson, Councilmember O'Neill and Councilmember Shields Out: Lucas 220351 Authorizing the Manager of Procurement Services to execute EVP2894, a one (1) year piggyback contract with W.W. Grainger, Inc. that exceeds the $1,000,000.00 Section 3-41(a)(2) threshold to provide Goods, Supplies, Material and Equipment; and authorizing the Manager of Procurement Services to amend the Contract and exercise the City’s five one-year renewal options without additional council authorization. Held until 5.4.2022 Hold on Agenda 220362 Authorizing the Manager of Procurement Services to execute a one-year term and supply contract with Trecan Combustion, LTD that exceeds the $1,000,000.00 Section 3-41(a)(2) threshold for the purchase of new snowmelters; appropriating $200,000.00 from the Unappropriated fund balance of the Aviation Fund and authorizing the Director of Aviation to spend $2,800,000.00 from previously appropriated funds in Fund 8561, Airport Improvements Fund 2019B; and authorizing the Manager of Procurement Services to amend the Contract and exercise the City’s five one-year renewal options without additional council authorization. Keely Golden and Ian Redhead, General Services presented. This ordinance authorizes the Manager of Procurement to execute supply contract with Trecan Combustion Limited for purchases of new snow melts for new terminal. This project is to purchase new field snow equipment for the new single terminal and parking garage which have differing needs from the current terminal and parking structure. A Sole Brand Waiver was granted to enter into contract with Trecan for the purchase of snowmelt equipment in which they are the only supplier of the equipment. A copy of the presentation is available in the office of the City Clerk for reference and review. Adv and Do Pass, Debate Aye: Councilmember Loar, Councilmember Bunch, Councilmember Robinson, Councilmember O'Neill, Councilmember Shields and Lucas Public Works Page 4 of 8 Transportation, Infrastructure and Meeting Minutes - Final-Revised April 27, 2022 Operations Committee 220357 Amending Chapter 64, Code of Ordinances, by repealing Sections 64-168, 64-170, and 64-171, relating to the administration of sidewalk cafes, street cafes, and parklets, and enacting in lieu thereof three new sections of like number and like subject matter, and repealing Section 64-172. Held until 5.4.2022 Hold on Agenda 220363 Approving various Traffic Regulations in compliance with Chapter 70 of the Code of Ordinances. Held until 5.4.2022 Hold on Agenda 220365 Estimating revenues in the amount of $241,467.73 in the Capital Improvements Grant Fund; appropriating that amount to the N.W. Prairie View Road South I-29/Route 45 Interexchange account; authorizing the Director of Public Works to enter into a Surface Transportation Program Agreement-Supplemental Agreement No. 2, STP 3374(402) with the Missouri Highways and Transportation Commission; for construction costs for the N.W. Prairie View Road South I-29/Route 45 Project for a total amount of $7,153,729.74; and recognizing this ordinance as having an accelerated effective date. Nicolas Bosonetto, Public Works, presented. This ordinance authorizes the Director of Public Works to execute an agreement for NW Prairie View South Project. This amendment will provide construction funding of the public improvements associated with NW Prairie View Road South - 1-29/Route 45 Interchange Project. This project improvement include roadway widening and new roadway construction with asphalt pavement sections, curb and gutter, sidewalk, bike lanes, ADA curb ramps, water main relocation due to construction, MoDOT traffic signal modifications. Adv and Do Pass, Debate Aye: Councilmember Loar, Councilmember Bunch, Councilmember Robinson, Councilmember O'Neill and Councilmember Shields Out: Lucas 220366 Requiring all boards, commissions, and task forces to use the procurement processes set forth in Chapter 3 of the Code of Ordinances. Sponsors: Lucas Held until 5.4.2022 Hold on Agenda Page 5 of 8 Transportation, Infrastructure and Meeting Minutes - Final-Revised April 27, 2022 Operations Committee HELD IN COMMITTEE City Manager 211064 Authorizing the City Manager to enter a non-disclosure agreement with Shalerock LLC. Wes Minder, City Manager Office, presented. This ordinance authorizes the City Manager to enter a non-disclosure agreement with Shalerock, LLC. for evaluating the potential development of an industrial facility in Kansas City. The City wishes to provide Shalerock the opportunity to evaluate the potential development and operate its facility in the City. This ordinance would authorize the City Manager to enter a non-disclosure agreement. Adv and Do Pass, Debate Aye: Councilmember Loar, Councilmember Bunch, Councilmember Robinson, Councilmember O'Neill and Councilmember Shields Out: Lucas 220326 Authorizing the City Manager to execute a Memorandum of Understanding with the Board of Police Commissioners of Kansas City, Missouri to provide off-street parking to the Kansas City, Missouri Police Department at City parking facilities commonly known as the JE Dunn Garage and Ed Wolf Garage for a term of ten years; and authorizing one additional five-year renewal. Jason Waldron, Public Works, presented. This ordinance authorizes the City Manager to execute a Memo of Understanding with the Board of Police Commissioners of Kansas City, Missouri to provide off-street parking to the Kansas City, Missouri Police Department at facilities commonly known as the JE Dunn Garage and Ed Wolf Garage for a term of ten years with one additional five-year renewal. A copy of the presentation is available in the office of the City Clerk for reference and review. Adv and Do Pass, Debate Aye: Councilmember Loar, Councilmember Bunch, Councilmember Robinson, Councilmember O'Neill and Councilmember Shields Out: Lucas Public Works Page 6 of 8 Transportation, Infrastructure and Meeting Minutes - Final-Revised April 27, 2022 Operations Committee 220333 Authorizing the Director of Public Works to enter into a construction contract with Vance Brothers, Inc. in the amount of $3,194,358.00 for Project No. 22-MS - Microsurface Designated Streets; authorizing contract changes up to and including twenty percent (20%) of the original contract price; and establishing an effective date. Held until 5.4.2022 Hold on Agenda 220334 Authorizing the Director of Public Works to enter into a construction contract with Vance Brothers, Inc. in the amount of $1,227,050.00 for Project No. 22-CS - Crack Seal Designated Streets; authorizing contract changes up to and including twenty percent (20%) of the original contract price; and establishing an effective date. Held until 5.4.2022 Hold on Agenda 220335 Authorizing an agreement not to exceed $61,860,831.00 with the Kansas City Area Transportation Authority to provide regular transit services, RideKC Freedom paratransit transportation for elderly and disabled residents of Kansas City, and certain specialized services. Held until 5/11/2022 Hold on Agenda ADDITIONAL BUSINESS 1. There may be a general discussion regarding current Transportation, Infrastructure and Operations Committee issues. 2. Closed Session • Pursuant to Section 610.021 subsection 1 of the Revised Statutes of Missouri to discuss legal matters, litigation, or privileged communications with attorneys; • Pursuant to Section 610.021 subsection 2 of the Revised Statutes of Missouri to discuss real estate; • Pursuant to Section 610.021 subsections 3 and 13 of the Revised Statutes of Missouri to discuss personnel matters; • Pursuant to Section 610.021 subsection 9 of the Revised Statutes of Missouri to discuss employee labor negotiations; • Pursuant to Section 610.021 subsection 11 of the Revised Statutes of Missouri to discuss specifications for competitive bidding; • Pursuant to Section 610.021 subsection 12 of the Revised Statutes of Missouri to discuss sealed bids or proposals; or • Pursuant to Section 610.021 subsection 17 of the Revised Statutes of Missouri to discuss confidential or privileged communications with auditors. Page 7 of 8 Transportation, Infrastructure and Meeting Minutes - Final-Revised April 27, 2022 Operations Committee Adjournment Page 8 of 8