Transportation, Infrastructure and Operations Committee

414 E. 12th Street Kansas City Kansas City, MO 64106 Meeting Minutes - Final Transportation, Infrastructure and Operations Committee Wednesday, November 2, 2022 9:00 AM 26th Floor, Council Chamber https://us02web.zoom.us/j/84530222968 PUBLIC OBSERVANCE OF MEETINGS Members of the City Council may attend this meeting via videoconference. Any closed session may be held via teleconference. The public can observe this meeting at the links provided below. Applicants and citizens wishing to participate have the option of attending each meeting or they may do so through the videoconference platform ZOOM, using this link: https://us02web.zoom.us/j/84530222968 Water Services Page 1 of 9 Transportation, Infrastructure and Meeting Minutes - Final November 2, 2022 Operations Committee 220942 Sponsor: Director of Water Services Department Authorizing the Director, Chief Engineering Officer and Chief Financial Officer of the Water Services Department to act as the City’s designated authorized representatives for participation by the City, through its Water Services Department, in the Missouri State Revolving Fund Program in accordance with state requirements administered by the Missouri Department of Natural Resources. Sponsors: Director of Water Services Jeff Martin, Water, presented. This ordinance authorizes the Director, Chief Engineering Officer and Chief Financial Officer of the Water Services Department to act as the City’s designated authorized representatives for participation by the Water Services Department in the Missouri State Revolving Fund Program in accordance with state requirements administered by the Missouri Department of Natural Resources. In compliance with the recommendation by the KC Water Cost of Service Task Force to "reduce future utility rate increases with revenue (when available) from state and federal programs", KC Water, if authorized, intends to seek funds from the State Revolving Fund (SRF) Program administered by the Missouri Department of Natural Resources (MDNR) for various projects. As part of the process of applying for SRF funds, MDNR has requested that the City designate individuals authorized to act on behalf of Kansas City, Missouri for purposes of this program. Adv and Do Pass, Consent Aye: Lucas, Loar, Bunch and O'Neill Out: Shields and Robinson Aviation Page 2 of 9 Transportation, Infrastructure and Meeting Minutes - Final November 2, 2022 Operations Committee 220944 Sponsor: Director of the Aviation Department Authorizing a lease agreement between the City of Kansas City, Missouri, Aviation Department and Alclear, LLC d/b/a Clear at the New Terminal at Kansas City International Airport; and estimating revenue in the Aviation Fund. Sponsors: Director of Aviation Melissa Cooper and Pete Fullerton, Aviation presented. This ordinance is to authorize a Lease Agreement between the City of Kansas City, Aviation Department and AlClear, LLC, d/b/a Clear at the New Terminal at Kansas City International Airport. The lease is for 526 square feet of office space located at the new Terminal. The term of the lease is for five years and 2 months. The lease may be renewed by the Director of Aviation for additional one-year periods. The lease does contain a provision for rent with an anticipated revenue generation of $450,000 over the initial lease terms. A copy of this presentation is on file with the Clerk’s office. Adv and Do Pass, Debate Aye: Lucas, Loar, Bunch, Robinson and O'Neill Out: Shields 220945 Sponsor: Director of the Aviation Department Authorizing a Concession Agreement between the City of Kansas City, Missouri, Aviation Department and Alclear, LLC d/b/a Clear at the New Terminal at Kansas City International Airport and estimating revenue in the Aviation Fund. Sponsors: Director of Aviation Melissa Cooper and Pete Fullerton, Aviation, presented. This ordinance authorizes a Concession Agreement between the City of Kansas City, Aviation Department and AlClear, LLC, d/b/a Clear at the New Terminal at Kansas City International Airport. The Concession Agreement authorizes Clear to perform Registered Traveler Services at the new Terminal. The term of the lease is for five years and 2 months. The Concession Agreement may be renewed by the Director of Aviation for additional one-year periods. The Concession Agreement does contain a provision for concession fees with an anticipated revenue generation of $2,019,000 over the initial lease terms, which includes a one-time payment of $500,000 and 10% of gross revenues, estimated at $294,000 annually. A copy of this presentation is on file with the Clerk’s office. Adv and Do Pass, Debate Aye: Lucas, Loar, Bunch, Robinson and O'Neill Out: Shields Page 3 of 9 Transportation, Infrastructure and Meeting Minutes - Final November 2, 2022 Operations Committee 220946 Sponsor: Director of the Aviation Department Authorizing a Distributed Antennae System (DAS) License Agreement between the City of Kansas City, Missouri, Aviation Department and T-Mobile Central LLC at the New Terminal at Kansas City International Airport and estimating revenue in the Aviation Fund. Sponsors: Director of Aviation Melissa Cooper and Pete Fullerton, Aviation, presented. This ordinance authorizes a DAS License Agreement between the City of Kansas City, Aviation Department and T-Mobile Central LLC at the New Terminal at Kansas City International Airport. KCAD has installed a common Distributed Antennae System (cDAS) to enhance cellular coverage within the New Terminal. The DAS license agreement provides T-Mobile Central LLC to utilize the system. The term of the agreement is for ten years with two, five year automatic renewals, unless either elects not to renew by written notification. The agreement requires a Capital Contribution of $3,756,250 to be paid in 3 installments and an annual access fee of $118,296 annual, with a 2% annual escalation cost for the access fee for a total of approximately $4,939,210 during the initial 10 year term. A copy of this presentation is on file with the Clerk’s office. Adv and Do Pass, Debate Aye: Lucas, Loar, Bunch and O'Neill Out: Shields and Robinson Page 4 of 9 Transportation, Infrastructure and Meeting Minutes - Final November 2, 2022 Operations Committee 220947 Sponsor: Director of the Aviation Department Authorizing an In-Building Radio Distribution License Agreement between the City of Kansas City, Missouri, Aviation Department and Cellco Partnership d/b/a Verizon Wireless at the New Terminal at Kansas City International Airport and estimating revenue in the Aviation Fund. Sponsors: Director of Aviation Melissa Cooper and Pete Fullerton, Aviation, presented. This ordinance authorizes an In-Building Radio Distribution License Agreement between the City of Kansas City, Aviation Department and Cellco Partnership d/b/a Verizon Wireless at the New Terminal at Kansas City International Airport. KCAD has installed a common Distribution Antennae System (cDAS) to enhance cellular coverage within the New Terminal. The In-Building Radio Distribution license agreement provides Verizon Wireless to utilize the system. The term of the agreement is for ten years with two, five year automatic renewals, unless either elects not to renew by written notification. The agreement requires a Capital Contribution of $4,436,334 to be paid in 3 installments and an annual access fee of $118,296 annual, with a 2% annual escalation cost for the access fee for a total of approximately $5,619,294 during the initial 10 year term. This does not include utility fees for 5G service that are a direct pass through to Verizon. A copy of this presentation is on file with the Clerk’s office. Adv and Do Pass, Debate Aye: Lucas, Loar, Bunch and O'Neill Out: Shields and Robinson Page 5 of 9 Transportation, Infrastructure and Meeting Minutes - Final November 2, 2022 Operations Committee 220948 Sponsor: Director of the Aviation Department Authorizing a Distribution Antennae System (DAS) License Agreement between the City of Kansas City, Missouri, Aviation Department and New Cingular Wireless PCS, LLC at the New Terminal at Kansas City International Airport’ and estimating revenue in the Aviation Fund Sponsors: Director of Aviation Melissa Cooper and Pete Fullerton, Aviation, presented. This ordinance authorizes a Distribution Antennae System (DAS) License Agreement between the City of Kansas City, Aviation Department and New Cingular Wireless PCS, LLC at the New Terminal at Kansas City International Airport. KCAD has installed a common Distribution Antennae System (cDAS) to enhance cellular coverage within the New Terminal. The DAS license agreement provides New Cingular Wireless PCS, LLC to utilize the system. The term of the agreement is for ten years with two, five year automatic renewals, unless either elects not to renew by written notification. The agreement requires a Capital Contribution of $4,436,334 to be paid in 3 installments and an annual access fee of $118,296 annually, with a 2% annual escalation cost for the access fee for a total of approximately $5,619,294 during the initial 10 year term. This does not include utility fees for 5G service that are a direct pass through to Verizon A copy of this presentation is on file with the Clerk’s office. Adv and Do Pass, Debate Aye: Lucas, Loar, Bunch, Robinson and O'Neill Out: Shields Page 6 of 9 Transportation, Infrastructure and Meeting Minutes - Final November 2, 2022 Operations Committee 220963 Sponsor: Director of the Aviation Department Authorizing a $1,320,968.00 contract with Coffman Associates for Project No. 62220555 - Aviation Planning Services at the CBW Downtown Airport; and authorizing payment of the cost of the contract from previously appropriated funds. Sponsors: Director of Aviation Jade Liska and Mike Waller, Aviation, presented. This ordinance authorizes a $1,320,968.00 contract with Coffman Associates for 62220555 - Aviation Planning Services at the CBW Downtown Airport; authorizing a maximum expenditure of $1,453,064.80. An airport master plan is a comprehensive study of the airport and determines the long-term development plans to meet future aviation demand over a 20-year planning period. The goal of the study will be to establish a framework for future development and improvements projects that are cost-effective - considering city and FAA funding sources - and capable of serving future operational demand. A copy of this presentation is on file with the Clerk’s office. Adv and Do Pass, Debate Aye: Lucas, Loar, Bunch, Robinson and O'Neill Out: Shields HELD IN COMMITTEE 220574 Sponsor(s): Councilmembers Robinson, Bunch and O’Neill RESOLUTION - Directing the City Manager to negotiate with Jackson County to partner in providing effective rehabilitation and detention services in the Jackson County New Detention Center Campus. Sponsors: Robinson, Bunch and O'Neill Mayor Quinton Lucas and Councilman O’Neill, presented. This resolution directs the City Manager to negotiate with Jackson County to partner in providing effective rehabilitation and detention services in the Jackson County New Detention Center Campus; and to present a status report to Council within thirty days. The city was ejected from the Jackson County Jail, therefore leading the City to look for other facilities to house inmates. This includes utilizing the Heartland facility as well as other jails throughout Missouri. This has led to substantial expense. Immediate Adoption as a Committee Substitute Aye: Lucas, Loar, Bunch, Robinson and O'Neill Page 7 of 9 Transportation, Infrastructure and Meeting Minutes - Final November 2, 2022 Operations Committee Out: Shields Aviation 220920 Sponsor: Director of Aviation Department Authorizing Change Order No. 5 in the amount of $278,847.00 with Citadel Electric Group for the 62200529 - DT - Airfield and Landside Design Project; for a final contract amount of $1,507,602.00 and authorizing the Director of Aviation to expend $278,847.00 to satisfy the costs of the contract from previously appropriated funds. Sponsors: Director of Aviation Held on Agenda until 11.9.2022 Hold on Agenda Water 220926 Sponsor: Director of Water Services Department Authorizing a $2,400,000.00 Other Goods and Services Contract with Ace Pipe Cleaning, Inc., for the Birmingham Wastewater Treatment Plant Biosolids Land Application Procurement; and authorizing one successive two-year renewal option for a maximum expenditure of $4,800,000.00 with further City Council approval. Sponsors: Director of Water Services Jeff Martin and Blake Anderson, Water Services, presented. This ordinance authorizes an Other Goods and Services contract for the Birmingham Wastewater Treatment Plant Biosolids Land Application; and authorizing one successive two-year option to renew with further City Council approval. The Birmingham Wastewater Treatment Plant is located at 10801 N.E. 28th Street, Kansas City, Clay County, Missouri. A new procurement contract mechanism is needed to support the revised Missouri State Operating Permit (MO-0049531 [Permit]) for the Birmingham Wastewater Treatment Plant, which has a requirement for biosolids removal within the holding cells to be land applied or removed routinely (with the total volume produced to be removed in a period not to exceed five years). This contract will provide for construction of temporary structures to facilitate biosolids removal, dewatering, stabilization (if necessary), and transportation and land application at the Birmingham Land Application Site (BLAS). The maximum obligation of this procurement contract is $2,400.000.00. A copy of this presentation is on file with the Clerk’s office. Do Pass Aye: Lucas, Loar, Bunch, Robinson and O'Neill Out: Shields Page 8 of 9 Transportation, Infrastructure and Meeting Minutes - Final November 2, 2022 Operations Committee ADDITIONAL BUSINESS 1. There may be a general discussion regarding current Transportation, Infrastructure and Operations Committee issues. 2. Closed Session • Pursuant to Section 610.021 subsection 1 of the Revised Statutes of Missouri to discuss legal matters, litigation, or privileged communications with attorneys; • Pursuant to Section 610.021 subsection 2 of the Revised Statutes of Missouri to discuss real estate; • Pursuant to Section 610.021 subsections 3 and 13 of the Revised Statutes of Missouri to discuss personnel matters; • Pursuant to Section 610.021 subsection 9 of the Revised Statutes of Missouri to discuss employee labor negotiations; • Pursuant to Section 610.021 subsection 11 of the Revised Statutes of Missouri to discuss specifications for competitive bidding; • Pursuant to Section 610.021 subsection 12 of the Revised Statutes of Missouri to discuss sealed bids or proposals; or • Pursuant to Section 610.021 subsection 17 of the Revised Statutes of Missouri to discuss confidential or privileged communications with auditors. Adjournment Page 9 of 9