Kiowa Water and Wastewater Authority

Kiowa Water and Wastewater Authority Regular Monthly Meeting Agenda 404 Comanche Street, Town Hall July 14, 2026 – 5:30 PM Conferencing Access Information: This is viewing only access. https://us06web.zoom.us/j/89340736332?pwd=Pgs0Y4FZXs7KMWDN8XTnaHYUewcieI.1 Join via phone at 1-719-359-4580 Meeting ID: 893 4073 6332 Meeting Passcode: 804848 AGENDA 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Agenda Consent A. Approval of Agenda 5. Public Comment Public comments are limited to three (3) minutes. When you are recognized, please stand, state your name, and then address the Board in a professional manner. The Directors may not respond to your comments during this meeting, rather they may take your comments and suggestions under advisement and your questions will be directed to the appropriate person or department for follow-up. 6. Work Session - Presentation A. Todd Simon, Owner of Work Force, Inc (WFI), on sewer lines and preventative maintenance program 7. Consent Items A. Approval of Minutes 8. Monthly Financials A. Y-T-D Expenditures 2026 9. Staff Reports A. Wolf Compliance B. Authority Billing Clerk C. Authority Administrator 1 Page 1 of 15 10. General Business 11. Correspondence/Discussion A. Drafting of KWWA Rules & Regulations 12. Adjourn Agenda Approved By: Donald Gabehart President, KWWA Date Posted: July 13, 2026 Time Posted: 4:00pm 2 Page 2 of 15 MEETING PROTOCOL AND STANDARDS OF CONDUCT Public Participation Public comment is encouraged and will be listed as an agenda item at every regular KWWA Director's meeting. Each individual wishing to be heard during the public comment period will be given up to three (3) minutes to make a comment. The public comment period will not be used to make political endorsements or for political campaign purposes. Questions from the Directors will be for clarification purposes only. Public comment will not be used as a time for problem-solving or reacting to comments made but, rather, for listening to the comments of citizens without taking any formal action. The Directors may direct the Town Administrator to provide information requested by a speaker during the public comment period. Speakers are not allowed to make belligerent, accusatory, impertinent, slanderous, threatening, abusive, or disparaging comments. The President may elect to defer public comment on a specific issue that appears on the regular agenda until that specific item is addressed. The President may call for order when sidebar conversations occur in the audience. Those conversations are distracting from the Board addressing the topics at hand. Members of the public who do not follow proper conduct after a warning in a public meeting may be barred from further participation at that meeting or removed from the meeting chambers pursuant to the Kiowa Municipal Code and Colorado Revised Statutes. ACTION MAY BE TAKEN ON ANY AND ALL ITEMS LISTED ON THE AGENDA All visitors must contact the Town Clerk five (5) business days before a scheduled meeting to be placed on the agenda. If special accommodations are necessary per ADA, contact 303-621-2366 prior to the meeting. 3 Page 3 of 15  KIOWA WATER & WASTEWATER AUTHORITY Regular Monthly Meeting Minutes June 9, 2026 CALL TO ORDER The regular meeting of the Kiowa Water and Wastewater Authority was called to order on June 9, 2026, at 5:32 pm by President Gabehart. PLEDGE OF ALLEGIANCE President Gabehart led the Board in the Pledge of Allegiance. ROLL CALL Present: President Donald Gabehart, Secretary Jill Duvall, and Director Laurel Brown, Treasurer Theresa Parker and Director Bret Wager were absent. Also present: Sasha Davidson, Town Clerk Kim Boyd, Town Administrator AJ Vela, USG Water Solutions Michael Wolf, Chris Cobbley, and Steve Eis - Wolf Compliance via Zoom APPROVAL OF AGENDA President Gabehart entertained a motion to approve the agenda. Secretary Duvall made a motion to approve the agenda. Director Brown seconded the motion, and the motion passed 3-0 with no discussion. CONSENT ITEMS A. Approval of the minutes of May 12, 2026, meeting and Expenditures for Year-to-Date 2026. President Gabehart entertained a motion to approve all items on the consent agenda. Director Brown made the motion to approve all the items on the consent agenda. Secretary Duvall seconded the motion, and the motion passed 3-0, with no discussion. PUBLIC COMMENTS Dean McAllister commented regarding tap fees and application process for 211 Cheyenne. Staff will clarify required steps and provide a comprehensive cost estimate, including non-tap components, after receiving cost inputs from Wolf Compliance. STAFF REPORTS A. Sasha Davidson, Clerk 1. Meters - New meters received; field replacements to resume. 2. Systems Total Report – Water loss approximately 23% with continued troubleshooting of an apartment-area leak (shutoff valve not yet located) 3. Delinquencies - There were 9 past-due and 6 shutoff notices. Two liens expected to be resolved via property transactions totaling a little over $5,000. Page 4 of 15  B. Wolf Compliance 1. Sewer Plant - Second reactor brought back online; effluent clarity markedly improved. New issue identified: influent valve not closing properly; likely replacement of valve and actuator required (estimated $10,000–$15,000). UV components received; replacement to begin imminently. Awaiting manufacturer quotes for screen auger/grinder parts; may sample early if conditions hold. C. Kim Boyd, Administrator 1. Redundancy Well Project — Coordinating with Wright Water; EPA to fund well drilling and DOLA to fund infrastructure components; tracked jointly with distinct funding parts. 2. FEMA Grant —Identifying eligible components for possible funding; target submission July 25. 3. Tap Fee Review — Working with Colorado Rural Water on fee structure; update targeted for next meeting. 4. Mobile Home Park Transition — Working with legal counsel on transition to a master meter and shifting O&M responsibilities under the park’s permit; exploring reimbursement approach for authority-owned digital meters; distribution line sizing/looping being confirmed. WORK SESSION A. Tank Inspection/Maintenance Program – Presented by AJ Vela with USG Water Solutions Water tanks inspected April 22; exterior coatings/structure generally in good condition; wind/tornado resilience noted. Priority items: interior coating failures and corrosion above waterline; add proper ladder safety cable-grab systems; install/upgrade hatch gaskets and finer- mesh vent screens and seal gaps; improve telecom wiring housekeeping and interior lighting; consider re-aiming dishes to reduce RF exposure; remove residual blast media/old paint at center tube base. Recommendations include planning an interior recoat, adding a mixer, and adding a powered vent. Vendor offered to attempt a complimentary hatch gasket install during a nearby crew visit. GENERAL BUSINESS A. 2026-04 Resolution regarding Drought Conditions and Water Resource Management Discussion was briefly held to agree to pass this resolution. President Gabehart entertained a motion to approve 2026-04 Resolution regarding Drought Conditions and Water Resource Management. Secretary Duvall made the motion to approve Resolution 2026-04. Director Brown seconded the motion, and the motion passed 3-0, with no discussion. CORRESPONDENCE/DISCUSSION None Page 5 of 15 ADJOURN President Gabehart entertained a motion to adjourn. Secretary Duvall made the motion to adjourn. Director Brown seconded the motion, and the motion passed 3-0 with no discussion. The meeting adjourned at 6:50 pm. The next regular meeting will be on Tuesday, July 14, 2026, at 5:30 pm at Kiowa Town Hall. Minutes Approved by: _______________________________________ _______________________________________ Donald Gabehart, KWWA President Sasha Davidson, Secretary to the Board Page 6 of 15  Kiowa Water and Wasterwater Authority Balance Sheet As of Jul 10, 2026 TOTAL Assets Current Assets Bank Accounts 1010 KWWA Primary Checking (522) 79,942.65 1020 KWWA Money Market (514) $0.00 1310 Water Reserve Acct 187,102.97 1320 Wastewater Reserve Acct 187,103.07 Total for 1020 KWWA Money Market (514) $374,206.04 1050 Cash on hand 137.87 Total for Bank Accounts $454,286.56 Accounts Receivable 1100 Accounts Receivable 52,022.00 1120 Water Users 12,750.00 1130 Water Users WW 10,601.00 Total for Accounts Receivable $75,373.00 Other Current Assets 1490 Uncategorized Asset 0.00 Total for Other Current Assets $0.00 Total for Current Assets $529,659.56 Fixed Assets 1540 Equipment and Furniture 1541 Equipment and Furnitur 13,333.00 1542 Equipment wastewater 13,333.00 Total for 1540 Equipment and Furniture $26,666.00 1550 Buildings 13,169.00 1560 Investments in Capital Assets 1,060,684.24 1570 Land and Improvements 1571 Land Wastewater 9,290.00 Total for 1570 Land and Improvements $9,290.00 1590 Enterprise System Assets 1591 Water System 3,495,089.00 1592 Sewer System wastewater 2,153,845.00 Total for 1590 Enterprise System Assets $5,648,934.00 1600 Accumulated Depreciation -$798,657.00 1601 Accumulated Depreciation -71,794.84 1602 Accum Deprec wastewater -925,395.40 Total for 1600 Accumulated Depreciation -$1,795,847.24 Total for Fixed Assets $4,962,896.00 Total for Assets $5,492,555.56 Accrual Basis Friday, July 10, 2026 08:43 PM GMTZ 1/2 Page 7 of 15  Kiowa Water and Wasterwater Authority Balance Sheet As of Jul 10, 2026 TOTAL Liabilities and Equity Liabilities Current Liabilities Accounts Payable 2000 Accounts Payable (A/P) 12,361.99 Total for Accounts Payable $12,361.99 Credit Cards 2010 FSB Visa (3843) 0.00 Total for Credit Cards $0.00 Total for Current Liabilities $12,361.99 Long-term Liabilities 2600 Bond Principle Water 2,924,718.11 2610 Bond Principle-Sewer 1,808,003.52 2620 CURRENT PORTION OF LT DEBT Water 0.00 2630 CURRENT PORTION OF LT DEBT Wastewater 0.00 2700 Meter Deposits 13,743.72 Total for Long-term Liabilities $4,746,465.35 Total for Liabilities $4,758,827.34 Equity 3150 Opening Balance Equity 0.00 3300 Retained Earnings 751,544.36 Net Income -17,816.14 Total for Equity $733,728.22 Total for Liabilities and Equity $5,492,555.56 Accrual Basis Friday, July 10, 2026 08:43 PM GMTZ 2/2 Page 8 of 15  Kiowa Water and Wasterwater Authority Profit and Loss January 1-July 10, 2026 TOTAL Income 4010 Water & Sewer - Income 4012 Bulk Water Income 520.00 4013 Collected Tap Fees 26,000.00 4015 Transfer Fees 2,625.00 4020 Water & Sewer Fees Collected 324,138.92 Total for 4010 Water & Sewer - Income $353,283.92 Total for Income $353,283.92 Gross Profit $353,283.92 Expenses 6300 Advertising & Marketing 6301 Public Notices 31.88 Total for 6300 Advertising & Marketing $31.88 6500 Insurance 6501 CIRSA - PC & Liability 17,542.86 Total for 6500 Insurance $17,542.86 6630 Dues & Subscriptions 5,358.44 6730 Repairs & Maintenance 6731 Infrastructure Repairs & Maint. - Sewer $54,459.12 6731.1 Sludge Removal 18,203.00 Total for 6731 Infrastructure Repairs & Maint. - Sewer $72,662.12 6732 Infrastructure Repairs & Maint. - Water 33,795.13 6733 Trash - HBS (95 Ute Ave) 180.28 Total for 6730 Repairs & Maintenance $106,637.53 6734 Repairs & Maintenance - Supplies 461.92 6740 Specific Use Supplies 16,669.27 6800 General Office Expenses 6805 Postage 1,431.48 Total for 6800 General Office Expenses $1,431.48 6900 Utilities 6906 Utilities- Power - CORE (Sewer) 9,743.57 6907 Utilities- Power - CORE (Water) 8,732.18 Total for 6900 Utilities $18,475.75 7000 All Professional Services 7010 Professional Services - Legal 19,114.19 7040 Professional Services - Consulting 9,743.75 7050 Professional Services - ORC 7051 ORC - Monthly Contract Fee 40,967.67 Total for 7050 Professional Services - ORC $40,967.67 Accrual Basis Friday, July 10, 2026 08:43 PM GMTZ 1/2 Page 9 of 15  Kiowa Water and Wasterwater Authority Profit and Loss January 1-July 10, 2026 TOTAL 7060 Professional Services - Lab Services 7061 Sewer - Labs 1,386.00 7062 Water - Labs 2,327.60 Total for 7060 Professional Services - Lab Services $3,713.60 Total for 7000 All Professional Services $73,539.21 7070 TOK Operating contract 49,367.43 7095 Utility Notifications & Locates 2,106.25 7100 Bank Charges & Fees 85.24 7700 Interest Paid 7710 Bond Interest - Sewer 32,720.72 7720 Bond Interest - Water 52,914.76 Total for 7700 Interest Paid $85,635.48 Total for Expenses $377,342.74 Net Operating Income -$24,058.82 Other Income 8000 Interest Earned 6,787.78 Total for Other Income $6,787.78 Other Expenses 4021 Meter Deposit Refund 545.10 Total for Other Expenses $545.10 Net Other Income $6,242.68 Net Income -$17,816.14 Accrual Basis Friday, July 10, 2026 08:43 PM GMTZ 2/2 Page 10 of 15 KIOWA WATER AND WASTEWATER AUTHORITY GENERAL FUND BUDGET 2026 MONTHLY BUDGET PERCENTAGES GL ACCT REVENUE 2026 Budget YTD % 4011-4016 Categorized Income $10,000 $3,145 31% 4200 Grants & Contracts $0 $0 4020 Water and Sewer fees collected $700,000 $324,138 46% 4013 Collected Tap Fees $26,000 $26,000 100% 4800 CORA fees collected $100 $0 TOTAL REVENUE $736,100 $353,283 48% CURRENT ASSETS 2026 Budget YTD % 8100 Sale of Assets $0 $0 1310 Water Reserve Account $213,250 $185,399 87% 1320 Wastewater Reserve Account $213,250 $185,399 87% TOTAL CURRENT ASSETS $426,500 $370,798 87% EXPENDITURES 2026 Budget YTD % 7100 Bank CC & EFT Fees $125 $85 68% 7710 Bond Interest Sewer $70,000 $32,721 47% 7720 Bond Interest Water $110,000 $52,915 48% 2610 Bond Principal Sewer $36,000 $17,981 50% 2600 Bond Principal Water $57,000 $29,081 51% 6840 Computer Supplies & Software $3,000 $1,060 35% 6630 Dues & Subscriptions $2,250 $5,358 238% 4202 EIAF 9647 - Well Redundancy Project Grant $0 $0 6731 Infrastructure Repairs & Maintenance - Sewer $100,000 $54,549 55% 6730 Infrastructure Repairs & Maintenance - Water $100,000 $33,795 34% Page 11 of 15  6501 Insurance (Property & Liability) $15,580 $17,543 113% 7060 Lab Fees $4,000 $3,713 93% 6820 Office Supplies $500 $0 6805 Postage $3,000 $1,431 48% 6731.1 Professional - Hauling $15,000 $18,203 121% 7031 Professional - Accounting $2,500 $0 7032 Professional - Auditor $16,500 $0 7040 Professional - Consultants $15,000 $9,744 65% 7080 Professional - Grant Writer $0 $0 7020 Professional - IT $0 $0 7010 Professional - Legal $32,000 $19,114 60% Professional - ORC 7050 $62,000 $40,968 66% 7070 Professional - TOK Op Agreement $78,420 $49,367 63% 7090 Professional - Other $400 $0 6301 Public Notices & Advertising $250 $32 13% 6740 Specific Use Supplies $40,000 $16,669 42% 7140 Taxes & Licenses $3,200 $0 6733 Trash & Janitorial $525 $180 34% 7990 Uncategorized Expenses $1,500 $545 36% 6902 Utilities - Heat - pump house $0 $0 6940 & 6941 Utilities - Telephone & Internet $2,200 $0 7095 Utility Notifications & Locates $300 $2106 702% 6906 Utilties - Power (Sewer) $15,000 $9,744 65% 6907 Utilties - Power (Water) $20,000 $8,732 44% TOTAL EXPENDITURES $806,250 $425,637 53% Page 12 of 15  Utility Billing Clerk Staff Report 7/14/26 KWWA President and Board. I am out of town this week to attend the Clerk’s Institute, so I am providing my report in writing. Systems total report shows a loss of 25% - this is in part due to a couple leaks in town and six meters in Ute Village that are not working. Josh at Wolf Compliance has been handling the issues. This month 16 warning letters and 12 shut off letters were sent. Page 13 of 15 Page 14 of 15 Date Read Amount Produced Amount Read at Meters % Loss Comments 6/15/2026 3,391,000 2,509,701 -0.25 Leak at a home, leak under apartment building, 6 meters in Ute not working 5/15/2026 2,075,000 1,589,780 -0.23 Some leakage under Apartment buildings - unknown loss 4/15/2026 1,837,000 1,492,777 -0.08 Some leakage under Apartment buildings - unknown loss 3/15/2026 1,564,000 1,341,840 -0.04 2/15/2026 1,432,000 1,262,106 -0.12 1/15/2026 1,997,000 1,263,000 -0.36 12/15/2025 2,709,000 1,166,926 -0.56 Some leakage from tank - unknown how much loss. Several meters still reading "0" 11/15/2025 2,650,000 1,424,837 -0.46 10/15/2025 2,664,000 1,844,012 -0.30 Leak on Hwy 86 near Museum 9/15/2025 3,356,000 2,506,495 -0.25 8/15/2025 4,749,000 3,494,365 -0.25 23,400 Gallons used at Fairgounrds 7/15/2025 4,739,000 3,221,053 -0.32 Several Leaks on main lines 6/15/2025 3,431,000 2,380,209 -0.30 Break in line at Fairgrounds 5/15/2025 1,940,000 1,694,042 -0.13 152,000 Gallons used for flushing hydrants & a house fire on 5/31 4/15/2025 1,576,000 1,255,327 -0.20 3/15/2025 1,996,000 1,739,431 -0.12 2/15/2025 2,993,000 2,665,292 -0.10 1/16/2025 1,359,000 1,323,334 -0.02 12/16/2024 1,954,000 1,787,811 -0.08 11/18/2024 2,640,000 2,378,728 -0.09 10/16/2024 4,170,000 2,685,349 -0.35 9/17/2024 3,890,000 3,467,023 -0.10 8/17/2024 5,273,000 3,574,938 -0.28 7/15/2024 3,957,000 3,120,567 -0.21 6/16/2024 4,891,000 3,945,175 -0.19 5/16/2024 1,841,000 1,466,357 -0.20 4/15/2024 1,323,000 1,142,435 -0.14 3/15/2024 1,242,000 1,120,604 -0.10 2/15/2024 2,544,000 1,862,942 -0.27 1/15/2024 2,545,413 1,363,972 -0.46 Tank overflowed 600,000 gallons 12/15/2023 2,770,431 1,334,106 -0.52 Tank overflowed 800,000 gallons 11/15/2023 1,903,915 1,489,086 -0.22 10/15/2023 3,171,434 2,358,906 -0.26 9/15/2023 4,395,685 3,334,744 -0.24 8/15/2023 4,059,000 2,944,885 -0.27 7/15/2023 3,685,801 3,167,462 -0.14 6/15/2023 2,460,683 1,997,680 -0.19 5/15/2023 1,922,232 1,566,597 -0.19 4/15/2023 1,393,549 1,210,031 -0.13 3/15/2023 1,770,575 1,364,934 -0.23 2/15/2023 1,612,972 1,404,234 -0.13 1/15/2023 1,952,000 1,787,778 -0.08 12/15/2022 2,107,000 1,384,995 -0.34 11/15/2022 3,620,000 1,423,056 -0.61 10/15/2022 5,232,000 2,466,288 -0.53 9/15/2022 4,796,000 3,404,880 -0.29 8/15/2022 5,476,185 3,488,673 -0.36 7/16/2022 4,439,253 3,291,222 -0.26 6/15/2022 3,783,063 3,024,482 -0.20 5/15/2022 2,169,388 1,673,645 -0.23 4/15/2022 1,840,344 1,309,851 -0.29 3/15/2022 1,625,936 1,214,902 -0.25 2/15/2022 2,103,810 1,268,544 -0.40 Chart Title 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Amount Produced Amount Read at Meters Page 15 of 15