Committee on General Services

AGENDA Committee on General Services Tuesday, February 11, 2020 @ 3:30 p.m. City Council Conference Room, City Hall 10th Floor Councilmember Hussain, Chair Councilmember Wood, Vice Chair Councilmember Garza, Member 1. Call to Order 2. Approval of Minutes:  January 28, 2020 3. Public Comment on Agenda Items 4. Discussion/Action: A.) RESOLUTION – Claim Appeal #1731; S. Al-Saadi; 2004 W Miller Rd.; $469.00 B.) RESOLUTION – Claim Appeal #1753; T Williams; 2710 W Miller; $265.00 C.) DISCUSSION – City Contractors for Code Enforcement 5. Other a. Michigan Liquor Control Commission; Transfer License with Sunday Sales, Outdoor Service, Catering Bars and Dance-Entertainment from 7786 E. US 10, Walhalla to 419 Spring Street, Lansing. Transfer Governmental Unit from Branch Twp., Mason County to Lansing City, Ingham County (Pending Application) b. Michigan Liquor Control Commission; RID#RZ-1908-14021; Board of Trustees, Michigan State University, request to transfer of ownership of Escrowed 2019 Class C Licensed Business with Sunday Sales Permit (P.M.), Entertainment Permit and Sunday Sales Permit (A.M.) from HOA Restaurant Holder; transfer location from 172 E Edgewood Blvd., new Additional Bar Permit for a total of 2 bars, new outdoor service area; new specific purpose permit (golf), transfer classification from Class C License issued under MCL 436.1531 to Class C License issued under MCL436.1513(4) (non-transferable) at 3535 Forest Road, Suite C88A (Pending Application) 6. Adjourn  DRAFT MINUTES Committee on General Services Tuesday, January 28, 2020 @ 3:30 p.m. City Council Conference Room, City Hall 10th Floor CALL TO ORDER The meeting called to order at 3:30 p.m. ROLL CALL Council Member Hussain, Chair Council Member Wood, Vice Chair Council Member Garza, Member OTHERS PRESENT Sherrie Boak, Council Office Manager Eric Brewer, Internal Auditor Lisa Hagen, Assistant City Attorney/Council Research Assistant Heather Sumner, Deputy City Attorney Renee Freeman, GLAC Gloria Davis, GLAC Reshane Lenzo, GLAC Minutes MOTION BY COUNCIL MEMBER WOOD TO APPROVE THE MINUTES FROM DECEMBER 2, 2019. MOTION CARRIED 3-0. Public Comment on Agenda Items No public comment at this time. Discussion/Action: RESOLUTION – Community Funding Application; GLAC “Let’s Talk About It” Community Forum Council Member Wood disclosed to the Committee she is an associate member of the GLAC organization and asked the OCA if that precludes her from discussion and/or voting. Ms. Sumner could not respond with an answer at this time but stated she would verify. Her current opinion was that she could not vote. Council Member Hussain outlined the event application, and Ms. Freeman distributed a handout on the event and organization. Council Member Hussain asked Ms. Freeman to confirm for the record she was a City employee in the HRCS Department and it was confirmed.  DRAFT Ms. Freeman, Ms. Davis and Ms. Lenzo outlined the 38 years of the GLAC, how they promote and encourage youth and women to contribute to the community, and how their organization is all about community service. Ms. Freeman continued by outlining the event itself which addresses their national mandate to do events around safe encounters. Therefore, this year they will be doing a community forum to address issues, and have secured panelist who will address concerns as it relates to youth and young adults as they respond when encountering police interaction. This will include a community mental health component, open forum with the youth and parents. They have incorporated assistance in the forum from MSU, LCC and local high schools. The event will be free and held at the Dwight Rich auditorium. Ms. Sumner confirmed an earlier question that Council Member Wood could not vote on the request. MOTION BY COUNCIL MEMBER GARZA TO RECUSE COUNCIL MEMBER WOOD. MOTION CARRIED 2-0. MOTION BY COUNCIL MEMBER GARZA TO APPROVE THE COMMUNITY FUNDING FOR GLAC FOR THE REQUESTED $500. Further discussion by the Committee on the amount. COUNCIL MEMBER GARZA AMENDED HIS MOTION TO INCREASE THE AMOUNT TO A TOTAL OF $675, WHICH ACCORDING TO THEIR APPLICATION WAS THEIR REMAINING BALANCE. MOTION CARRIED 2-0. DISCUSSION – Objection to Issuance of the SDM License for Rite Aid of Michigan, 1004 E. Michigan Avenue, Lansing MI 48912 Council Member Hussain recapped minutes from the September, 2019 meeting when the applicant’s attorney attended and agreed to hold neighborhood meetings on the request. Council Member Wood provided historical information on the Rite Aid establishment and no liquor license on site due to proximity to schools, churches and day cares. To her knowledge the neighborhood meetings in 2019 never occurred. The Committee reviewed the LARA information for the applicant, along with contacting the store to confirm they currently do not sell alcohol, beer or wine, and the OCA researched the State website confirming it was not active. Council Member submitted a letter from a resident; Nancy Mahlow, opposing the license. Council Member Wood concluded the discussion noting that unless Rite Air or its attorney come back to the Council, LARA does have the Committee objection letter. MOTION BY COUNCIL MEMBER WOOD TO PLACE THE REQUEST ON FILE. Other: a. Michigan Liquor Control Commission; Transfer License with Sunday Sales, Outdoor Service, Catering Bars and Dance-Entertainment from 7786 E. US 10, Walhalla to 419 Spring Street, Lansing. Transfer Governmental Unit from Branch Twp., Mason County to Lansing City, Ingham County (Pending Application) b. Michigan Liquor Control Commission; RID#RZ-1908-14021; Board of Trustees, Michigan State University, request to transfer of ownership of Escrowed 2019 Class C Licensed Business with Sunday Sales Permit (P.M.), Entertainment Permit and Sunday Sales Permit (A.M.) from HOA Restaurant Holder; transfer location from 172 E Edgewood Blvd., new Additional Bar Permit for a total of 2 bars, new outdoor service area; new specific purpose  DRAFT permit (golf), transfer classification from Class C License issued under MCL 436.1531 to Class C License issued under MCL436.1513(4) (non-transferable) at 3535 Forest Road, Suite C88A (Pending Application) Adjourned Adjourned at 3:57 p.m. Submitted by Sherrie Boak, Office Manager, Lansing City Council Approved by the Committee on ___________________  Claim #1731 2004 W. Miller Rd. $469.00 Incident Date (per claim application) – 7/9/2019 Incident Date (per Code Report) – 6/19/2019 Taxes- $544 on 2019 Winter Tax Bill for Trash Removal Filed Claim – 7/23/2019 Claims Review Committee Hearing – 10/31/2019 Claims Review Committee Letter – 10/31/2019 Referred to City Council – 12/10/2019 Referred to Committee on General Services – 1/6/2020 97
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 2004 W MILLER RD LANSING, MI 48911 (Property Address) Parcel Number: 33-01-05-05-356-111 Property Owner: AL-SAADI SARAH Summary Information > Residential Building Summary > Assessed Value: $24,700 | Taxable Value: $21,371 - Year Built: 1954 - Bedrooms: 0 > Property Tax information found - Full Baths: 1 - Half Baths: 0 > 14 Building Department records found - Sq. Feet: 734 - Acres: 0.259 Item 1 of 2 0 Images / 2 Sketches Owner and Taxpayer Information Owner AL-SAADI SARAH Taxpayer SEE OWNER INFORMATION 2004 W MILLER RD LANSING, MI 48911-4640 General Information for Tax Year 2019 Property Class RESIDENTIAL – IMPROVED Unit 33 CITY OF LANSING - INGHAM School District LANSING Assessed Value $24,700 MAP # DI-0005 -0650 Taxable Value $21,371 TOP TEN Not Available State Equalized Value $24,700 NEW PERMITS Not Available Date of Last Name Change 09/25/2014 USER ALPHA 3 Not Available Notes Not Available Historical District Not Available Census Block Group Not Available TYPE CODE Not Available Exemption No Data to Display Principal Residence Exemption Information Homestead Date 09/30/2014 Principal Residence Exemption June 1st Final 2019 100.0000 % 100.0000 % Previous Year Information Year MBOR Assessed Final SEV Final Taxable 2018 $23,800 $23,800 $20,871 2017 $23,400 $23,400 $20,442 2016 $21,300 $21,300 $20,260 Land Information Zoning Code Not Available Total Acres 0.259 Land Value $10,400 Land Improvements $32 Renaissance Zone No Renaissance Zone Expiration Date No Data to Display ECF Neighborhood 72A Mortgage Code No Data to Display Lot Dimensions/Comments No Data to Display Neighborhood Enterprise Zone No Lot(s) Frontage Depth Lot 1 60.00 ft 188.00 ft Total Frontage: 60.00 ft Average Depth: 188.00 ft Legal Description COM 719.4 FT E & 33 FT N OF SW SEC COR, TH N 188 FT, E 60 FT, S 188 FT, W 60 FT TO BEG; SEC 5 T3N R2W Sale History Sale Date Sale Price Instrument Grantor Grantee Terms of Sale Liber/Page 09/19/2014 $12,000.00 WD MACHI RADA M AL-SAADI SARAH CASH/CONV-NOT USED 2014 037975 11/20/2013 $0.00 QC MACHI MUSTAFA MACHI RADA M OTHER 2013 053272 11/15/2010 $12,000.00 WD KINNISON JOYCE MACHI MUSTAFA CASH/CONV-NOT USED L3402-P1056  Sale Date Sale Price Instrument Grantor Grantee Terms of Sale Liber/Page Building Information - 734 sq ft 1 STY (Residential) General Floor Area 734 sq ft Estimated TCV Not Available Garage Area 400 sq ft Basement Area 734 sq ft Foundation Size 734 sq ft Year Built 1954 Year Remodeled Not Available Occupancy Single Family Class D Effective Age 65 yrs Tri-Level No Percent Complete 100% Heat Forced Air w/ Ducts AC w/Separate Ducts No Wood Stove Add-on No Basement Rooms 0 Water Not Available 1st Floor Rooms 0 Sewer Not Available 2nd Floor Rooms 0 Style 1 STY Bedrooms 0 Area Detail - Basic Building Areas Height Foundation Exterior Area Heated 1 Story Basement Siding 734 sq ft 1 Story Basement Finish Recreation 0 sq ft Recreation % Good 0% Living Area 0 sq ft Living Area % Good 0% Walk Out Doors 0 No Concrete Floor Area 0 sq ft Plumbing Information 3 Fixture Bath 1 Separate Shower 1 Garage Information Area 400 sq ft Exterior Siding Foundation 18 Inch Common Wall Detached Year Built 1975 Finished No Auto Doors 0 Mech Doors 1 Porch Information CPP 24 sq ft Foundation Standard **Disclaimer: BS&A Software provides BS&A Online as a way for municipalities to display information online and is not responsible for the content or accuracy of the data herein. This data is provided for reference only and WITHOUT WARRANTY of any kind, expressed or inferred. Please contact your local municipality if you believe there are errors in the data. Copyright © 2020 BS&A Software, Inc.  Claim #1753 2710 W. Miller Rd. $265.00 Incident Date (per claim application) – 10/9/2019 Incident Date (per Code Report) – 9/18/2019 Taxes- Not yet applied to tax bill Filed Claim – 11/4/2019 Claims Review Committee Hearing – 11/20/2019 Claims Review Committee Letter – 11/26/2019 Referred to City Council – 12/23/2019 Referred to Committee on General Services – 1/6/2020 97
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 2710 W MILLER RD LANSING, MI 48911 (Property Address) Parcel Number: 33-01-05-06-455-171 Property Owner: WILLIAMS TASHA Summary Information > Residential Building Summary > Assessed Value: $39,200 | Taxable Value: $39,200 - Year Built: 1964 - Bedrooms: 0 > 1 Special Assessment found - Full Baths: 1 - Half Baths: 0 > Property Tax information found - Sq. Feet: 2,329 - Acres: 0.551 > 20 Building Department records found Item 1 of 5 3 Images / 2 Sketches Owner and Taxpayer Information Owner WILLIAMS TASHA Taxpayer SEE OWNER INFORMATION 4722 DUVERNAY LANSING, MI 48910 General Information for Tax Year 2019 Property Class RESIDENTIAL – IMPROVED Unit 33 CITY OF LANSING - INGHAM School District LANSING Assessed Value $39,200 MAP # DI-0006 -0968 Taxable Value $39,200 TOP TEN Not Available State Equalized Value $39,200 NEW PERMITS Not Available Date of Last Name Change 11/15/2019 USER ALPHA 3 Not Available Notes Not Available Historical District Not Available Census Block Group Not Available TYPE CODE Not Available Exemption No Data to Display Principal Residence Exemption Information Homestead Date 08/27/2019 Principal Residence Exemption June 1st Final 2019 0.0000 % 0.0000 % Previous Year Information Year MBOR Assessed Final SEV Final Taxable 2018 $34,600 $34,600 $34,600 2017 $34,100 $34,100 $33,497 2016 $33,500 $33,500 $33,199 Land Information Zoning Code Not Available Total Acres 0.551 Land Value $16,200 Land Improvements $0 Renaissance Zone No Renaissance Zone Expiration Date No Data to Display ECF Neighborhood 71D Mortgage Code No Data to Display Lot Dimensions/Comments No Data to Display Neighborhood Enterprise Zone No Lot(s) Frontage Depth Lot 1 120.00 ft 200.00 ft Total Frontage: 120.00 ft Average Depth: 200.00 ft Legal Description COM 945.5 FT E OF S 1/4 POST, TH E 120 FT, N 233 FT, W 120 FT, S 233 FT TO BEG; SEC 6 T3N R2W Sale History Sale Date Sale Price Instrument Grantor Grantee Terms of Sale Liber/Page 07/31/2019 $129,900.00 WD HINES STEVE WILLIAMS TASHA CASH 2019 026581 08/13/2018 $56,000.00 CD U S BANK TRUST N A HINES STEVE 1ST SALE AFTER BANK 2018 031508 03/14/2017 $0.00 WD U S BANK TRUST N A CASH/CONV-NOT USED 2017 017694  Sale Date Sale Price Instrument Grantor Grantee Terms of Sale Liber/Page BROWN RODGER F & BROWN RUSSELL J 05/20/2006 $0.00 ?? NEVINS LYLE & NEVINS MARJORIE J & ET CASH/CONV-NOT USED L394-P375 MARJORIE J & ET AL AL 06/23/2003 $0.00 QC NEVINS MARJORIE NEVINS CASH L3050-P591 J/FKA:BROWN M J MARJORIE/BROWN RF & RJ Building Information - 2329 sq ft BI-LEVEL (Residential) General Floor Area 2,329 sq ft Estimated TCV Not Available Garage Area 447 sq ft Basement Area 0 sq ft Foundation Size 1,195 sq ft Year Built 1964 Year Remodeled Not Available Occupancy Single Family Class D Effective Age 40 yrs Tri-Level No Percent Complete 100% Heat Forced Heat & Cool AC w/Separate Ducts No Wood Stove Add-on No Basement Rooms 0 Water Not Available 1st Floor Rooms 0 Sewer Not Available 2nd Floor Rooms 0 Style BI-LEVEL Bedrooms 0 Area Detail - Basic Building Areas Height Foundation Exterior Area Heated Bi-Level Bi-Lev.100% Siding 1,071 sq ft Bi-Level 1 Story Slab Siding 40 sq ft 1 Story 1 Story Slab Siding 84 sq ft 1 Story Area Detail - Overhangs Area Story Height Exterior Included in Size for Rates 36 sq ft 1 Story Siding 1 27 sq ft 1 Story Siding 1 Basement Finish Recreation 0 sq ft Recreation % Good 0% Living Area 0 sq ft Living Area % Good 0% Walk Out Doors 0 No Concrete Floor Area 0 sq ft Plumbing Information 3 Fixture Bath 1 Built-In Information Garbage Disposal 1 Unvented Hood 1 Intercom, Master 1 Oven 1 Standard Range 1 Garage Information Area 447 sq ft Exterior Siding Foundation 42 Inch Common Wall 1 Wall Year Built 1964 Finished Yes Auto Doors 0 Mech Doors 0 Porch Information WPP 136 sq ft Foundation Standard Deck Information Treated Wood 216 sq ft **Disclaimer: BS&A Software provides BS&A Online as a way for municipalities to display information online and is not responsible for the content or accuracy of the data herein. This data is provided for reference only and WITHOUT WARRANTY of any kind, expressed or inferred. Please contact your local municipality if you believe there are errors in the data. Copyright © 2020 BS&A Software, Inc.  CITY OF LANSING PURCHASING OFFICE 1110 S Pennsylvania Ave. Lansing, Michigan 48912 (517) 702-6197 http://www.lansingmi.gov/787/purchasing December 3, 2018 CITY OF LANSING NOTICE TO BIDDERS B/19/056 BOARD UP SERVICES 2018-2019 The City of Lansing officially distributes all Purchasing documents through the Michigan Inter- governmental Trade Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums. To register for the MITN system or access bid information, including addendums, go to http://www.mitn.info SEALED BIDS marked "B/19/056 BOARD UP SERVICES 2018-2019 will be accepted at the CITY OF LANSING PURCHASING OFFICE, 1110 S Pennsylvania Ave., LANSING MI. 48912 until, but not later than 2:00 PM local time in effect DECEMBER 18, 2018, at which time and place the bids will be publicly opened and read aloud. Any changes made to the plans and/or specifications shall be made in the form of an Addenda prepared by the City of Lansing and posted on MITN. All addenda shall become part of the Contract Document and all bidders shall be bound by such Addenda, whether or not received by the Bidder. All addenda received shall be listed on the outside of the bid envelope by number, and date received. Any proposal received without each addendum listed by number on the outside of the bid proposal envelope, may be declared a non-responsive bid. A Bid Guaranty (in accordance with Federal Circular No. 570) in the amount of ($250.00) Two Hundred Fifty dollars shall accompany all bids. Business Checks, Certified checks, bank drafts, negotiable U.S. Government Bonds (at par value), Small Business Administration Guaranteed Securities, or a Bid Bond will be acceptable. Bonding agencies must be approved for doing business in the State of Michigan. No "off-shore" bonding agencies will be accepted. MAJOR CONTRACT ITEMS: Board up services for the City of Lansing Code Enforcement and Various City Departments Location: Various locations in Lansing The City reserves the right to accept any bids, to reject any or all bids and to make the award in the best interest of the City. Bid results will only be released via email, self-addressed stamped envelopes or on the Internet at www.mitn.info. Please forward your email request to: stephanie.robinson@lbwl.com ****Two (2) copies of the bid proposal section required.*** B/19/056 Page 2 Notice to bidders The City of Lansing gives preference to Lansing-based job providers in the procurement of all goods and services, and will give priority to those firms that provide the City with goods the City may require for this or other projects as made or provided for by United States based firms, with appropriate documentation provided with bid response showing U.S. manufacturing or assembly. The City strongly encourages general contractors to provide opportunities for minority- and women- owned businesses/subcontractors to participate in this project along with the use of Lansing-based businesses. If you have any questions please contact Stephanie Robinson, Buyer at (517) 702-6197. Technical questions should be directed to Scott Sanford, Lead Housing Manager Code Enforcement @ (517) 483- 4361 Stephanie Robinson CPPB Senior Buyer  CITY OF LANSING PURCHASING OFFICE 1110 S Pennsylvania Ave. Lansing, Michigan 48912 (517) 702-6197 http://www.lansingmi.gov/787/purchasing CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS The prospective participant certifies, to the best of its knowledge and belief, that it and its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions under any non-procurement programs by any federal, state or local agency. (2) Have not, within the three-year period preceding, had one or more public transactions (federal, state, or local) terminated for cause or default; and (3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) and have not, within the three-year period preceding the proposal, been convicted of or had a civil judgment rendered against it: (a) For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local), or a procurement contract under such a public transaction; (b) For the violation of federal, or state antitrust statutes, including those proscribing price fixing between competitors, the allocation of customers between competitors, or bid rigging; or (c) For the commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. I understand that a false statement on this certification may be grounds for the rejection of this proposal or the termination of the award. In addition, the general grant of this authority exists within the City’s Purchasing Ordinance, Sec. 206.02 (a) (1) (G). [ ] I am able to certify to the above statements. [ ] I am unable to certify to the above statements. Attached is my explanation. Name of Agency/Company/Firm (Please Print) Name and title of authorized representative (Please Print) Signature of authorized representative Date  Attention Bidders The City of Lansing in partnership with the business community recognizes the need to facilitate economic development in our community. As part of the economic growth strategy, the City has incorporated Local Preference into City Purchasing policies. Local Preference Statement: A Lansing based business that has been deemed responsive and responsible according to the requirements of the Purchasing Ordinance that is within 5% of the low bid will be given an opportunity to match the low bid amount to receive the contract. If there is more than one qualified, responsive and responsible Lansing based bidder, the first opportunity to match the low bid will go to the Lansing based firm with the lowest bid. If the Lansing based business refuses to match the low bid, the contract will be awarded to the responsive and responsible low bidder. Projects greater than $500,000 are exempt from the Ordinance. Qualifications for Lansing Based Business status: 1) Pay City income taxes on Net Profits 2) Pay City property taxes on a plant or office and equipment used for the performance of the contract bid upon - or - other real or personal property in the City of Lansing equivalent in value to such plant or office and equipment for not less than one year prior to determination. Additional Information: The full copy of the Ordinance is on file in the Purchasing Office, the City Clerk’s office or on the City of Lansing Purchasing Web site located at: http://www.lansingmi.gov/787/purchasing  Solicitation Number: B/19/056 Solicitation Name: Board Up Services 2018-2019 The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e-procurement system. We are also collecting demographic information regarding Lansing based business. This form will not be used during the evaluation of bids or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document. I. Where did your firm receive of this solicitation? Please check all that apply. ____ City of Lansing Purchasing Web Page http://www.mitn.info _____ City of Lansing Purchasing Office _____ Other, please list:___________________________________________________________________________ II. Demographic Information: Is your firm located or have a business office within the corporate city limits of Lansing yes_____ no______ III. Company Information Federal Tax ID Number _____________________ Firm Name Address (Street, City, State, ZIP) Phone Number Fax Number Web Site Address Contact Person Thank you for your participation.  SWORN AND NOTARIZED AFFIDAVIT OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012 All bidders must submit the following certification statement in compliance with Public Act No. 517 of 2012 (the “Iran Economic Sanctions Act”) and attach this form to the bid. The City of Lansing shall not accept a bid that does not include this sworn and notarized certification statement. This form must be completed in its entirety. The undersigned, the owner or authorized officer of ________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the City of Lansing Request for Proposal, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, and that in the event the Bidder is awarded a contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract. The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification is made, whichever is greater, the cost of the City of Lansing’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification. BIDDER: __________________________________________ Name of Bidder By: ____________________________________ Its: ____________________________________ Date: ____________________________________ STATE OF _________________ ) ) ss. COUNTY OF _______________ ) This instrument was acknowledged before me on the _______ day of _______________, 20___, by ________________________________. __________________________________________ , Notary Public ________________ County, __________________ My Commission Expires: ____________________ Acting in the County of: _____________________  CITY OF LANSING PURCHASING OFFICE 1110 S Pennsylvania Ave. LANSING, MICHIGAN 48912 THIS IS NOT AN ORDER NOTE: If your bid/quotation is not returned and completed on this form, it may not be considered. Bid/quotation number must appear on outside of return envelope. REQUEST FOR BID # B/19/056 FOR: BOARD UP SERVICES 2018-2019 DATE: DEC. 3, 2018 Code Enforcement and Building Safety Section QUOTES DUE 2:00 PM LOCAL TIME IN EFFECT DEC. 18, 2018 The City of Lansing Purchasing Office is requesting bids for BOARD UP SERVICES per the attached specifications. ITEM DESCRIPTION FLAT RATE PER HOUR TIME AND MATERIAL RATE PER SPECS $ /FLAT A ATTACHED RATE PER HR CONTRACTOR CAN ARRIVE ON SITE YES_______ NO_______ B WITHIN 30 – 45 MIN. The City reserves the right to accept any quote, to reject any or all quotes and to make the award in the best interest of the City. All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of quote due date as per City of Lansing Ordinance Section 206.02(a)1(G). Any contractual or quote package questions should be directed to Stephanie Robinson, Purchasing, at (517) 702-6197, fax (517) 702-6042. Technical questions may be directed to Scott Sanford at (517) 483-4361 FEDERAL I.D.#___________________________ ADDRESS _________________________________ NOTE: Quote results COMPANY_______________________________ CITY & STATE _____________________________ will only be released via email request. SIGNATURE_____________________________ TELEPHONE _______________________________ PRINTED NAME_________________________ F.O.B.____________NA__________________________ TITLE__________________________________ SHIP VIA/ROUTING:____NA____________________ DATE:_________________________ PAYMENT TERMS: ___________________________ MICHIGAN CIVIL RIGHTS ACT Contractor shall not discriminate in hiring or its terms and conditions of employment on the basis of race, religion, creed, nation origin, color, sex, marital status, age, height, or weight, nor on the basis of handicap except where the same is based on a bona fide job requirement. Neither shall Contractor discriminate in the sales of products or the rendering of services pursuant to this contract on the basis of any of those categories.  PROPOSAL AND CONTRACT PROPOSAL: Vendor proposes to furnish all labor, materials, equipment, tools and services required to complete the work in accordance with the specifications and conditions contained herein in consideration of the sum or sums stated below and agree that this document will constitute the contract if accepted by the City of Lansing. PLEASE BID ON A TIME AND MATERIAL RATE PER HOUR, for labor for boarding of ground floor openings on both residential and commercial buildings. THE BID SHOULD BE SET FOR A FLAT RATE PER HOUR for the labor to do this work, with the understanding, that the material costs for each job will vary based on the circumstances and the structure and number of openings being secured. There may also be from time to time a request to install steel T-Posts and snow fencing to secure open sites or block off areas around a damaged structure. There is no guarantee on the number of board ups to be done each year. However, the City has averaged 270 board ups per year for the past 4 years. The City agrees to enter into a guaranteed payment for services to be a minimum of $40,000.00 per year for this contract. While there may be more paid under this agreement based on the work performed, this is the minimum guarantee granted. The awarded vendor must be able to arrive on site within 30 to 45 minutes of call time. This will be a consideration of this bid and must be adhered to for the life of the contract. Vendor Requirements: Vendor must be registered with the City of Lansing Building Safety/Code Enforcement office. Vendor must show proof of licensure by the State of Michigan as either a residential builder or a residential maintenance and alteration contractor. Vendor must attach copies of licenses mentioned above. Vendor must show proof of insurance with the City of Lansing named as additional insured upon award of bid. BID PRICE: Contractor shall enter the cost of all work related to the boarding up of first floor openings (including Basement windows) for both residential and commercial structures. All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of quote due date as per City of Lansing Ordinance Section 206.02(a)1(G). Board Up Outline Expectations: 1. Must arrive on site within 30 to 45-minute of contact. 2. Contact information to be provided including cell phone number 3. Code Officer or Premise Inspector to remain on sight till work completed 4. 24-hour response, 365 days a year Equipment (at a minimum): 1. Pasload (or equivalent) battery operated nail guns 2. 18-volt drill, panel saw 3. Battery operated lights for night calls 4. Step ladder, 6 ft. ladder, 18 extension ladder 5. Board ups to be done with T-111, ½ thick boards painted beige 6. Assortment of screwdrivers, nut drivers, allen wrenches and metric and standard wrenches. 7. 3-inch ring shank nails with heat activated glue, #8 self-tapping Phillips head screws Procedure: 1. All board ups to be done with least amount of damage to property 2. Hardware (handles) to be removed from exterior storm/screen doors and hardware to be placed inside building. 3. Board ups will be done at the request of Code Enforcement/Building Safety Billing: 1. Billing must be done on a weekly basis 2. Forms are to be prepared per the requirements of the Code Enforcement/Building Safety billing clerk 3. Forms must be filled out in their entirety with the correct information as requested 4. Examples of forms provided may change as to the needs of the Code Enforcement/Building Safety billing clerk Contractor can comply with the above requirements? Yes __________________No______________- (PLEASE LIST ANY EXCEPTIONS ON SEPARATE PAPER)  FINANCE DEPARTMENT PURCHASING OFFICE th 124 W. Michigan Avenue, 8 floor Lansing, Michigan 48933-1603 (517) 483-4124 http://www.lansingmi.gov/finance/purchasing Virg Bernero, Mayor JULY 3, 2012 NOTICE TO BIDDERS B/13/001 GRASS MOWING CONTRACTOR, SPECIAL SERVICES The City of Lansing officially distributes all Purchasing documents through the Michigan Inter-governmental Trade Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info Sealed Bids marked "B/13/001 GRASS MOWING CONTRACTOR, SPECIAL SERVICES” will be accepted at the Finance Department, Purchasing Office, 8th floor City Hall, 124 W. Michigan Avenue, Lansing, Michigan 48933, until 3:00 p.m., local time in effect on JULY 31, 2012. Bids will be opened and read aloud immediately thereafter in the conference room. Two copies of the bid proposal required. Bid results will only be released via email, self-addressed stamped envelopes or on the Internet at www.mitn.info. Please forward your email request to: dburnham@lansingmi.gov. If any changes or additions are required for this bid an addendum will be issued by the Finance Department. All addenda received shall be listed on the outside of your bid envelope. Any proposal received without each addendum listed by number and date received on the outside of the bid proposal when submitted, may be declared a non-responsive bid. The City of Lansing encourages bids from all vendors including MBE/WBE and Lansing-based vendors. The City of Lansing gives preference to Lansing-based job providers in the procurement of all goods and services, and will give priority to those firms that provide the City with goods the City may require for this or other projects as made or provided for by United States based firms, with appropriate documentation provided with bid response showing U.S.A. Manufacturing or assembly. The City strongly encourages general contractors to provide opportunities for minority-and women-owned businesses/subcontractors to participate in this project along with use of Lansing-based businesses. If you have any questions please contact Darleen Burnham, CPPB, Senior Buyer, at (517) 483-4129. Technical questions should be directed to Scott Sanford at (517) 483-6946. Darleen Burnham, CPPB Senior Buyer  FINANCE DEPARTMENT PURCHASING OFFICE th 124 W. Michigan Avenue, 8 floor Lansing, Michigan 48933-1603 (517) 483-4124 http://www.lansingmi.gov/finance/purchasing Virg Bernero, Mayor CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS The prospective participant certifies, to the best of its knowledge and belief, that it and its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions under any non-procurement programs by any federal, state or local agency. (2) Have not, within the three year period preceding, had one or more public transactions (federal, state, or local) terminated for cause or default; and (3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) and have not, within the three year period preceding the proposal, been convicted of or had a civil judgment rendered against it: (a) For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local), or a procurement contract under such a public transaction; (b) For the violation of federal, or state antitrust statutes, including those proscribing price fixing between competitors, the allocation of customers between competitors, or bid rigging; or (c) For the commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. I understand that a false statement on this certification may be grounds for the rejection of this proposal or the termination of the award. In addition, the general grant of this authority exists within the City’s Purchasing Ordinance, Sec. 206.02 (a) (1) (G). [ ] I am able to certify to the above statements. Name of Agency/Company/Firm (Please Print) Name and title of authorized representative (Please Print) Signature of authorized representative Date [ ] I am unable to certify to the above statements. Attached is my explanation.  Attention Bidders The City of Lansing in partnership with the business community recognizes the need to facilitate economic development in our community. As part of the economic growth strategy, the City has incorporated the Local Preference into the City Purchasing policies. Local Preference Statement: A Lansing based business that has been deemed responsive and responsible according to the requirements of the Purchasing Ordinance that is within 5% of the low bid will be given an opportunity to match the low bid amount to receive the contract. If there is more than one qualified, responsive and responsible Lansing based bidder, the first opportunity to match the low bid will go to the Lansing based firm with the lowest bid. If the Lansing based business refuses to match the low bid, the contract will be awarded to the responsive and responsible low bidder. Projects greater than $500,000 are exempt from the Ordinance. Qualifications for Lansing Based Business status: 1) Pay City income taxes on Net Profits and 2) Pay City property taxes on a plant or office and equipment used for the performance of the contract bid upon - or - other real or personal property in the City of Lansing equivalent in value to such plant or office and equipment for not less than one year prior to determination. Additional Information: The full copy of the Ordinance is on file in the Purchasing Office, the City Clerk’s office or on the City of Lansing Purchasing Web site located at: http://www.lansingmi.gov/finance/purchasing  Solicitation Number: B/13/001 Solicitation Name: GRASS MOWING CONTRACTOR, SPECIAL SERVICES The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e- procurement system. We are also collecting demographic information regarding woman-owned, minority- owned and Lansing based business. This form will not be used during the evaluation of bids or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document. I. Where did your firm receive of this solicitation? Please check all that apply. ____ City of Lansing Purchasing Web Page http://www.mitn.info _____ City of Lansing Purchasing Office ____ Other, please list:___________________________________________________________________________ II. Demographic Information: Is your firm located or have a business office within the corporate city limits of Lansing yes_____ no______ Is your firm owned (at least 51% ownership), operated and controlled by a member of the following minority groups? If so, please check all that apply: ____ African-American ____ Hispanic-American ____ Native-American (American Indian, Eskimo, Aleut, Native Hawaiian) ____ Asian-Pacific ____ Asian-Indian (India, Pakistan and Bangladesh) ____ Disabled-Owned Is your firm owned (at least 51% ownership), operated and controlled by a female: Yes_______ No______ III. Company Information Federal Tax ID Number _____________________ Firm Name Address (Street, City, State, ZIP) Phone Number Fax Number Web Site Address Contact Person Thank you for your participation.  CITY OF LANSING FINANCE DEPARTMENT-PURCHASING OFFICE 8TH FLOOR CITY HALL 124 W. MICHIGAN AVENUE LANSING, MICHIGAN 48933 THIS IS NOT AN ORDER NOTE: If your bid/quotation is not returned and completed on this form, it may not be considered. Bid/quotation number must appear on outside of return envelope. REQUEST FOR BID # B/13/001 FOR: GRASS MOWING CONTRACTOR, SPECIAL SERVICES DATE: JULY 3, 2012 PND – CODE COMPLIANCE OFFICE SEALED BIDS DUE 3:00 PM, LOCAL TIME IN EFFECT JULY 31, 2012 The City of Lansing Purchasing Office requests bids for GRASS MOWING CONTRACTOR, SPECIAL SERVICES FOR PND/CODE COMPLIANCE per the specifications in this document. ITEM QTY DESCRIPTION 1 Hourly Rate bid for grass mowing in accordance with these specifications is: $_______________________per hour – rate is all inclusive. The hourly rate established by this contract includes all equipment, means, and methods necessary to complete the work as specified. The charge for work performed under this contract shall be computed by multiplying the per hour charge by the actual time required to complete all cutting and other related work. The City reserves the right to accept any bid, to reject any or all bids and to make the award in the best interest of the City. The City reserves the right to award to more than one vendor. All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of bid due date as per City of Lansing Ordinance Section 206.02(a)1(G). Any contractual or bid package questions should be directed to Darleen Burnham at (517) 483-4129. Technical questions should be directed to Scott Sanford at (517) 483-6946. FEDERAL I.D.#___________________________ ADDRESS _________________________________ NOTE: Bid results will COMPANY_______________________________ CITY & STATE _____________________________ only be released via email or on the Internet at SIGNATURE_____________________________ TELEPHONE _______________________________ www.mitn.info PRINTED NAME_________________________ F.O.B.______________________________________ TITLE__________________________________ SHIP VIA/ROUTING:________________________ DATE:_________________________ TERMS: ___________________________________ MICHIGAN CIVIL RIGHTS ACT Contractor shall not discriminate in hiring or its terms and conditions of employment on the basis of race, religion, creed, nation origin, color, sex, marital status, age, height, or weight, nor on the basis of handicap except where the same is based on a bona fide job requirement. Neither shall Contractor discriminate in the sales of products or the rendering of services pursuant to this contract on the basis of any of those categories.  SPECIFICATIONS CONTRACT PERIOD AND COST: This Contract will be for a period of one (1) year with the option to extend for additional years in one year increments, not to exceed an additional four (4) year period. The price shall remain firm for the first year of the contract. Cost increases thereafter will be subject to approval by the City of Lansing. Extensions are subject to review by the Purchasing Division and Building and Code Compliance Office. At a minimum, the review will include the contractor’s job performance, skills and specification compliance, and invoicing compliance. SCOPE OF WORK: Work proposed under this contract includes the cutting of residential and commercial lots within the city limits of Lansing. It is the intent of the contract that equipment used is heavy duty commercial type for large acreage, vacant lots, back, side, and front yard of residences and commercial properties. Contractor shall also be capable of cutting stubble and groom cuts when so directed. Work shall also include removal of cut material from the work site and of it being property disposed of. Date stamped DIGITAL pictures are required before and after completing each grass mowing of the designated properties and are subject to approval by the Code Compliance Office before payment is released. MINIMUM EQUIPMENT REQUIREMENT: 1. Two units capable of a minimum of 75” cutting width with at least 50 horse-power capacity. Assurance of a back-up unit available in case of breakdown or exceptionally heavy cutting needs. One 60” cut or larger groomer mower unit required for fine cuts as requested. Other cutting equipment as needed to perform work under this contract, i.e. hand-held H.D. commercial weed whips, small mowers of 4.5 HP or larger and other necessary equipment to perform required/specified services. 2. At least two mobile/cellular telephone units capable of communication with the Code Compliance Office at all times. 3. A DATE STAMPING DIGITAL camera is required to take clear and concise before and after mowing pictures at each work site. 4. Within two (2) days after bids are opened, all bidders will be required to make their equipment available for inspection and show proof of ownership. If unable to do so, the bid will be declared non-responsive.  5. A computer with a dedicated e-mail address to receive work orders from the City of Lansing. INVOICING: Contractor must submit all invoices via regular mail to the Code Compliance Office at 316 N. Capitol Avenue, Suite C1, Lansing, Michigan, 48933, within 5 days of completion of each 10 day work cycle. All invoices submitted to the City must be numbered, and must list, at a minimum, the parcel number of each location, date, and number of hours at each site. Pictures must be supplied on a flash drive and identify each property by address, and provided with each invoice. Each invoice breakdown is to also include the following information per property. 1. Starting time of work 2. Ending time of work 3. Rain delay information/notes and a listing of the rain dates. 4. Any other pertinent information that may be necessary to explain any additional costs as noted on invoice. PAYMENT BOND: The successful bidder will within ten (10) days of the notice of bid award provide the City with a payment bond as security for the payment of all persons, firms or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature employed or used by them in performing the work as specified with the bid documents/contract. CITY PROVIDED INFORMATION: The City will provide to the successful contractor parcel maps. The City will also conduct a post-bid meeting, if needed, with the contractor to reiterate all requirements and expectations in the performance of this contract. CONTRACT PERFORMANCE: The contractor must perform the work within ten (10) working days (excluding inclement weather or other reasonable extra ordinary conditions) after notification to proceed is given by the City. If the work is postponed beyond four (4) calendar days by the contractor, this will result in non-payment for the affected parcels in that 10 day work cycle (sequence). If no work is performed by the contractor when requested to do so by the City, said contractor shall be removed as an approved vendor and banned from doing business with the City for a period of three (3) years. An alternate original bidder to the contract will be selected as the primary contractor and remain as such at the City’s discretion. INSURANCE: OTHER REQUIREMENTS: No work connected with this contract shall be started until the contractor has submitted evidence to the Purchasing Division of the Finance Department, City of Lansing, that (A) Contractor is in compliance with Michigan Worker’s Disability compensation Act, and that (B) Contractor is  covered by property damage insurance in the amount of $1,000,000. All of the above insurance shall be maintained during the life of this contract. The City shall be carried as an “additional insured”. Partial payments shall not relieve the contractor from full responsibility for any damage which may result from any cause including payment. Any casualties shall not relieve the contractor from performing the contract. All insurance must include an endorsement providing for twenty (20) days prior written notice of termination, expiration, or material change of terms. The contractor shall also provide a copy , if requested, of a City of Lansing business license for the work as contracted before work is started. REQUIRED BIDDER DOCUMENTATION: Bidders must present the following with their bid or they will be considered non-responsive to the specifications and will not be considered for a bid award. 1. A description of the bidder’s experience and qualifications pertaining to the requirements described herein , in particular their experience with a project of this size and scope. 2. A listing of emergency contact phone and cell numbers for requesting service information. 3. Describe your on-call capabilities to perform the size and scope of this project. 4. A chart of the company’s organizational structure and number of staff. How many staff will be assigned to this project and what is their experience level? 5. An address, square footage, equipment storage capabilities, and any other information on your warehouse facility and/or storage facility that you would utilize to service the size and scope of this contract. List available hours of operation so a site inspection can be scheduled. 6. All required proofs of insurance as indicated in the specifications. 7. Provide a complete listing of all tools, equipment, year, make, model, working condition or not, and if paid for or not. Include information on the trailer, truck, etc that you utilize to transport your equipment. Provide make, model, year and if it is paid for or not. 8. Do you anticipate having to purchase equipment in order to service this contract? 9. A list of photo equipment including date stamping digital, make, model, and year. ____________________________________________________________________________ Firm Name Address (Street, City, State, ZIP) Phone Number Fax Number ______________________________________________________________________________ E-mail Address Contact Person A. PREPARATION OF BID: Execute bid fully and properly. Submit any excess cost occasioned the City thereby and in such case the City the bid on this form in a sealed envelope to this office prior to the may take possession of and utilize in completing the work such materials opening time when bids will be publicly opened and read aloud. and equipment as may be on the site and necessary therefore. B. SIGNATURES: All bids, notifications, claims and statements must be 8. GUARANTEE: Contractor shall furnish the City with a written signed as follows: guarantee to remedy any defects due to faulty materials or workmanship which appear in the work within one year from the date of final (1) CORPORATIONS: Signature of official shall be acceptance by the City. accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the 9. PAYMENT: Payment for the work will be made in one sum at the corporation. completion of the contract except that, at the City's option, partial payments aggregating 90% of the value of the completed work may be (2) PARTNERSHIPS: Signature of one partner shall be made at monthly intervals when the bonds in section 12 are furnished. If accompanied by a certified copy of the power of attorney Contractor expects to request partial payments he shall submit a schedule authorizing the individual signing to bind all partners. If bid is of costs and quantities of the various parts of the work aggregating the signed by all partners no authorization is needed. total contract sum. When applying for payments, Contractor shall submit a statement based upon this schedule, itemized and supported as the C. REJECTION OR WITHDRAWAL: The City reserves the right to Director may require. reject any bids and to waive any defects in bids. Bids may not be withdrawn within 90 days after opening date without forfeiting bid Contract will not be considered complete until the work has security. been finally accepted by the City Unit and the Director and the following have been furnished: D. CONTRACT: Upon acceptance by the City, this document will (a) The required guarantees, and constitute the contract. The contract, however, shall not be in force until (b) Satisfactory evidence that all payrolls, material bills, and the Contractor has complied with all of the requirements of insurance and other indebtedness connected with the work, have been paid. bonds. (c) If contract is terminated by the City, Contractor shall be entitled solely to payment for that portion of the contract E. DEFAULT TO CITY: It is understood that any bidder who is in completed by said Contractor at the time of termination minus default to the City at the time of submittal of the bid shall have his bid set off and/or damage to City occasioned by Contractor's under the proposal declared null and void. breach. Payment shall not be made until after contract project is completed, as determined by the Director. GENERAL CONDITIONS 1. DEFINITIONS: 10. LIABILITY FOR TAXES: When the terms of this contract involves "CITY" - the City of Lansing. the lease of property real or personal to the City, it is understood that "DIRECTOR" - the head of the Department indicated in the proposal or lessor shall be solely responsible for the payment of all taxes of any his authorized representative. nature whatsoever that accrue on the property during the terms of the "CONTRACTOR" - the bidder whose proposal is accepted by the City. lease. "NOTIFICATION" - written notice delivered in person or by mail. "CONTRACT DOCUMENTS" - this document and supplemental 11 .INSURANCE: No work connected with this contract shall be started specifications and drawings. until the Contractor has submitted evidence to the Director and City Clerk that (a) all workmen are insured to protect him from claims for damages 2. CONFLICTS AND OMISSIONS:The intent of the contract for personal injury or death which may arise from operations under this documents is to provide everything necessary for the proper execution of contract and that (b) he is covered by $5,000,000.00 combined single the work. In case of conflict, the work shall not proceed until a decision limit for personal injury and property damage. All of the above insurance has been agreed upon by all parties concerned. Directors decision shall be shall be maintained during the life of this contract. The City shall be final. carried as an "Additional Insured". Partial payments shall not relieve the Contractor from full responsibility for any damage which may result from 3. ROYALTIES, PATENTS, NOTICES AND FEES: Contractor shall any cause including fire or other casualty until completion of the contract give all notices and pay all royalties and fees. He shall defend all suits or and final payment. Any casualties shall not relieve the contractor from claims for infringement of any patent rights and shall save the City performing the contract. All insurance must include an endorsement harmless from loss on account thereof. He shall comply with all laws, providing for twenty (20) days prior written notice of termination, ordinances and codes applicable to any portion of the work. expiration, or material change of terms. 4. MATERIALS AND WORKMANSHIP: Unless otherwise specified 12. HOLD HARMLESS: To the fullest extent permitted by law, the all materials and workmanship shall be new and of the best grade of their contractor/vendor shall indemnify, defend, and hold harmless the City of respective kinds for the purpose. Whenever an article, material, or Lansing, its officers, agents, employees, elected, and appointed officials, equipment is specified by name, a substitute of equal qualifications may and volunteers from and against any and all claims, losses or liability, be used upon the written approval of the Director. including attorney’s fees, arising from injury or death to persons or damage to property occasioned by any act, omission, or failure of the 5. OTHER CONTRACTS: The City may let other contracts in contractor/vendor and any of its officers, agents, employees, and connection with the work and the Contractor shall properly connect and volunteers in satisfying the terms required by this contract. coordinate his work with the work of such other contractors to execute their work as may be anticipated by these documents. 6. INSPECTION: Contractor shall at all times permit and facilitate inspection of the work by the Director. 7. TERMINATION FOR BREACH: The City may terminate this contract for violations hereof when violations are not stopped immediately and corrected within a reasonable length of time after notification by the Director. In the event of such termination, the City may complete the contracted work and the contractor will be liable for  CITY OF LANSING PURCHASING OFFICE 1110 S. Pennsylvania Ave. Lansing, Michigan 48912 (517) 702-6197 http://www.lansingmi.gov/finance/787/purchasing Andy Schor, Mayor January 24, 2020 NOTICE TO BIDDERS B/20/066 GRASS MOWING CONTRACTOR, SPECIAL SERVICES The City of Lansing officially distributes all Purchasing documents through the Michigan Inter- governmental Trade Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info Sealed Bids marked "B/20/066 GRASS MOWING CONTRACTOR, SPECIAL SERVICES” will be accepted at the City of Lansing Purchasing Office, c/o LBWL, 1110 S. Pennsylvania Ave., Lansing, Michigan 48912, until 2:00 p.m., local time in effect on FEBUARY 25, 2020. Bids will be opened and read aloud immediately thereafter in the conference room. Bid results will only be released via email, self-addressed stamped envelopes or on the Internet at www.mitn.info. Please forward your email request to: stephanie.robinson@lbwl.com If any changes or additions are required for this bid an addendum will be issued by the Purchasing Office. All addenda received shall be listed on the outside of your bid envelope. Any proposal received without each addendum listed by number and date received on the outside of the bid proposal when submitted, may be declared a non-responsive bid. The City of Lansing encourages bids from all vendors including MBE/WBE and Lansing-based vendors. The City of Lansing gives preference to Lansing-based job providers in the procurement of all goods and services and will give priority to those firms that provide the City with goods the City may require for this or other projects as made or provided for by United States based firms, with appropriate documentation provided with bid response showing U.S.A. Manufacturing or assembly. The City strongly encourages general contractors to provide opportunities for minority-and women- owned businesses/subcontractors to participate in this project along with use of Lansing-based businesses. If you have any questions please contact Stephanie Robinson, CPPB, Senior Buyer, at (517) 702-6197. Technical questions should be directed to Scott Sanford at (517) 483-6946. Stephanie Robinson CPPB Senior Buyer  CITY OF LANSING PURCHASING OFFICE 1110 S. Pennsylvania Ave. Lansing, Michigan 48912 (517) 702-6197 http://www.lansingmi.gov/finance/787/purchasing Andy Schor, Mayor CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS The prospective participant certifies, to the best of its knowledge and belief, that it and its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in transactions under any non-procurement programs by any federal, state or local agency. (2) Have not, within the three-year period preceding, had one or more public transactions (federal, state, or local) terminated for cause or default; and (3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) and have not, within the three-year period preceding the proposal, been convicted of or had a civil judgment rendered against it: (a) For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local), or a procurement contract under such a public transaction; (b) For the violation of federal, or state antitrust statutes, including those proscribing price fixing between competitors, the allocation of customers between competitors, or bid rigging; or (c) For the commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. I understand that a false statement on this certification may be grounds for the rejection of this proposal or the termination of the award. In addition, the general grant of this authority exists within the City’s Purchasing Ordinance, Sec. 206.02 (a) (1) (G). [ ] I am able to certify to the above statements. [ ] I am unable to certify to the above statements. Attached is my explanation. Name of Agency/Company/Firm (Please Print) Name and title of authorized representative (Please Print) Signature of authorized representative Date  Attention Bidders The City of Lansing in partnership with the business community recognizes the need to facilitate economic development in our community. As part of the economic growth strategy, the City has incorporated the Local Preference into the City Purchasing policies. Local Preference Statement: A Lansing based business that has been deemed responsive and responsible according to the requirements of the Purchasing Ordinance that is within 5% of the low bid will be given an opportunity to match the low bid amount to receive the contract. If there is more than one qualified, responsive and responsible Lansing based bidder, the first opportunity to match the low bid will go to the Lansing based firm with the lowest bid. If the Lansing based business refuses to match the low bid, the contract will be awarded to the responsive and responsible low bidder. Projects greater than $500,000 are exempt from the Ordinance. Qualifications for Lansing Based Business status: 1) Pay City income taxes on Net Profits and 2) Pay City property taxes on a plant or office and equipment used for the performance of the contract bid upon - or - other real or personal property in the City of Lansing equivalent in value to such plant or office and equipment for not less than one year prior to determination. Additional Information: The full copy of the Ordinance is on file in the Purchasing Office, the City Clerk’s office or on the City of Lansing Purchasing Web site located at: http://www.lansingmi.gov/finance/787/purchasing  Solicitation Number: B/20/066 Solicitation Name: GRASS MOWING CONTRACTOR, SPECIAL SERVICES The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e- procurement system. We are also collecting demographic information regarding Lansing based business. This form will not be used during the evaluation of bids or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document. I. Where did your firm receive of this solicitation? Please check all that apply. City of Lansing Purchasing Web Page http://www.mitn.info City of Lansing Purchasing Office Other, please list: II. Demographic Information: Is your firm located or have a business office within the corporate city limits of Lansing yes no III. Company Information Federal Tax ID Number Firm Name Address (Street, City, State, ZIP) Phone Number Fax Number Web Site Address Email Address Contact Person Thank you for your participation.  CITY OF LANSING PURCHASING OFFICE 1110 S. PENNSYLVANIA LANSING, MICHIGAN 48912 THIS IS NOT AN ORDER NOTE: If your bid/quotation is not returned and completed on this form, it may not be considered. Bid/quotation number must appear on outside of return envelope. REQUEST FOR BID # B/20/066 FOR: GRASS MOWING CONTRACTOR, SPECIAL SERVICES DATE: JAN. 24, 2020 EDP – CODE ENFORCEMENT DIVISION SEALED BIDS DUE 2:00 PM, LOCAL TIME IN EFFECT FEB. 25, 2020 The City of Lansing Purchasing Office requests bids for GRASS MOWING CONTRACTOR, SPECIAL SERVICES FOR EDP/CODE ENFORCEMENT per the specifications in this document. ITEM QTY DESCRIPTION 1 Hourly Rate bid for grass mowing in accordance with these specifications is: $ per hour – rate is all inclusive. The hourly rate established by this contract includes all equipment, means, and methods necessary to complete the work as specified. The charge for work performed under this contract shall be computed by multiplying the per hour charge by the actual time required to complete all cutting and other related work. The City reserves the right to accept any bid, to reject any or all bids and to make the award in the best interest of the City. The City reserves the right to award to more than one vendor. All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of bid due date as per City of Lansing Ordinance Section 206.02(a)1(G). Any contractual or bid package questions should be directed to Stephanie Robinson at (517) 702- 6197. Technical questions should be directed to Scott Sanford at (517) 483-6946. FEDERAL I.D.# ADDRESS NOTE: Bid results will COMPANY CITY & STATE only be released via email or on the SIGNATURE TELEPHONE Internet at www.mitn.info PRINTED NAME F.O.B. TITLE SHIP VIA/ROUTING: DATE: TERMS: MICHIGAN CIVIL RIGHTS ACT Contractor shall not discriminate in hiring or its terms and conditions of employment on the basis of race, religion, creed, nation origin, color, sex, marital status, age, height, or weight, nor on the basis of handicap except where the same is based on a bona fide job requirement. Neither shall Contractor discriminate in the sales of products or the rendering of services pursuant to this contract on the basis of any of those categories.  SPECIFICATIONS CONTRACT PERIOD AND COST: This Contract will be for a period of one (1) year with the option to extend for additional years in one- year increments, not to exceed an additional four (4) year period. The price shall remain firm for the first year of the contract. Cost increases thereafter will be subject to approval by the City of Lansing. Extensions are subject to review by the Purchasing Division and Code Enforcement Office. At a minimum, the review will include the contractor’s job performance, skills and specification compliance, and invoicing compliance. SCOPE OF WORK: Work proposed under this contract includes the cutting of residential and commercial lots within the city limits of Lansing. It is the intent of the contract that equipment used is heavy duty commercial type for large acreage, vacant lots, back, side, and front yard of residences and commercial properties. Contractor shall also be capable of cutting stubble and groom cuts when so directed. Work shall also include removal of cut material from the work site and of it being property disposed of. Date stamped DIGITAL pictures are required before and after completing each grass mowing of the designated properties and are subject to approval by the Code Enforcement Office before payment is released. MINIMUM EQUIPMENT REQUIREMENT: 1. Two units capable of a minimum of 75” cutting width with at least 50 horse-power capacity. Assurance of a back-up unit available in case of breakdown or exceptionally heavy cutting needs. One 60” cut or larger groomer mower unit required for fine cuts as requested. Other cutting equipment as needed to perform work under this contract, i.e. hand-held H.D. commercial weed whips, small mowers of 4.5 HP or larger and other necessary equipment to perform required/specified services. 2. At least two mobile/cellular telephone units capable of communication with the Code Enforcement Office at all times. 3. A DATE STAMPING DIGITAL camera is required to take clear and concise before and after mowing pictures at each work site. 4. Within two (2) days after bids are opened, all bidders will be required to make their equipment available for inspection and show proof of ownership. If unable to do so, the bid will be declared non-responsive.  5. A computer with a dedicated e-mail address to receive work orders from the City of Lansing. INVOICING: Contractor must submit all invoices via regular mail to the Code Enforcement Office at 316 N. Capitol Avenue, Suite C1, Lansing, Michigan, 48933, within 5 days of completion of each 10-day work cycle. All invoices submitted to the City must be numbered, and must list, at a minimum, the parcel number of each location, date, and number of hours at each site. Pictures must be supplied on a flash drive and identify each property by address, and provided with each invoice. Each invoice breakdown is to also include the following information per property. 1. Starting time of work 2. Ending time of work 3. Rain delay information/notes and a listing of the rain dates. 4. Any other pertinent information that may be necessary to explain any additional costs as noted on invoice. PAYMENT BOND: The successful bidder will within ten (10) days of the notice of bid award provide the City with a payment bond as security for the payment of all persons, firms or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature employed or used by them in performing the work as specified with the bid documents/contract. CITY PROVIDED INFORMATION: The City will provide to the successful contractor parcel maps. The City will also conduct a post-bid meeting, if needed, with the contractor to reiterate all requirements and expectations in the performance of this contract. CONTRACT PERFORMANCE: The contractor must perform the work within ten (10) working days (excluding inclement weather or other reasonable extra ordinary conditions) after notification to proceed is given by the City. If the work is postponed beyond ten (10) calendar days by the contractor, this will result in non-payment for the affected parcels in that 10-day work cycle (sequence). If no work is performed by the contractor when requested to do so by the City, said contractor shall be removed as an approved vendor and banned from doing business with the City for a period of three (3) years. An alternate original bidder to the contract will be selected as the primary contractor and remain as such at the City’s discretion. INSURANCE: OTHER REQUIREMENTS: No work connected with this contract shall be started until the contractor has submitted evidence to the Purchasing Division of the CITY OF LANSING, City of Lansing, that (A) Contractor is in compliance with Michigan Worker’s Disability compensation Act, and that (B) Contractor is  covered by property damage insurance in the amount of $1,000,000. All of the above insurance shall be maintained during the life of this contract. The City shall be carried as an “additional insured”. Partial payments shall not relieve the contractor from full responsibility for any damage which may result from any cause including payment. Any casualties shall not relieve the contractor from performing the contract. All insurance must include an endorsement providing for twenty (20) days prior written notice of termination, expiration, or material change of terms. The contractor shall also provide a copy , if requested, of a City of Lansing business license for the work as contracted before work is started. REQUIRED BIDDER DOCUMENTATION: Bidders must present the following with their bid or they will be considered non-responsive to the specifications and will not be considered for a bid award. 1. A description of the bidder’s experience and qualifications pertaining to the requirements described herein , in particular their experience with a project of this size and scope. 2. A listing of emergency contact phone and cell numbers for requesting service information. 3. Describe your on-call capabilities to perform the size and scope of this project. 4. A chart of the company’s organizational structure and number of staff. How many staff will be assigned to this project and what is their experience level? 5. An address, square footage, equipment storage capabilities, and any other information on your warehouse facility and/or storage facility that you would utilize to service the size and scope of this contract. List available hours of operation so a site inspection can be scheduled. 6. All required proofs of insurance as indicated in the specifications. 7. Provide a complete listing of all tools, equipment, year, make, model, working condition or not, and if paid for or not. Include information on the trailer, truck, etc that you utilize to transport your equipment. Provide make, model, year and if it is paid for or not. 8. Do you anticipate having to purchase equipment in order to service this contract? 9. A list of photo equipment including date stamping digital, make, model, and year. Firm Name Address (Street, City, State, ZIP) Phone Number Fax Number E-mail Address Contact Person A. PREPARATION OF BID: Execute bid fully and properly. Submit the any excess cost occasioned the City thereby and in such case the City may bid on this form in a sealed envelope to this office prior to the opening time take possession of and utilize in completing the work such materials and when bids will be publicly opened and read aloud. equipment as may be on the site and necessary therefore. B. SIGNATURES: All bids, notifications, claims and statements must be 8. GUARANTEE: Contractor shall furnish the City with a written signed as follows: guarantee to remedy any defects due to faulty materials or workmanship which appear in the work within one year from the date of final acceptance (1) CORPORATIONS: Signature of official shall be by the City. accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the 9. PAYMENT: Payment for the work will be made in one sum at the corporation. completion of the contract except that, at the City's option, partial payments aggregating 90% of the value of the completed work may be made at (2) PARTNERSHIPS: Signature of one partner shall be monthly intervals when the bonds in section 12 are furnished. If Contractor accompanied by a certified copy of the power of attorney expects to request partial payments he shall submit a schedule of costs and authorizing the individual signing to bind all partners. If bid is quantities of the various parts of the work aggregating the total contract signed by all partners no authorization is needed. sum. When applying for payments, Contractor shall submit a statement based upon this schedule, itemized and supported as the Director may C. REJECTION OR WITHDRAWAL: The City reserves the right to require. reject any bids and to waive any defects in bids. Bids may not be withdrawn within 90 days after opening date without forfeiting bid security. Contract will not be considered complete until the work has been finally accepted by the City Unit and the Director and the D. CONTRACT: Upon acceptance by the City, this document will following have been furnished: constitute the contract. The contract, however, shall not be in force until (a) The required guarantees, and the Contractor has complied with all of the requirements of insurance and (b) Satisfactory evidence that all payrolls, material bills, and bonds. other indebtedness connected with the work, have been paid. (c) If contract is terminated by the City, Contractor shall be E. DEFAULT TO CITY: It is understood that any bidder who is in entitled solely to payment for that portion of the contract default to the City at the time of submittal of the bid shall have his bid completed by said Contractor at the time of termination minus under the proposal declared null and void. set off and/or damage to City occasioned by Contractor's breach. Payment shall not be made until after contract project is GENERAL CONDITIONS completed, as determined by the Director. 1. DEFINITIONS: "CITY" - the City of Lansing. 10. LIABILITY FOR TAXES: When the terms of this contract involves "DIRECTOR" - the head of the Department indicated in the proposal or the lease of property real or personal to the City, it is understood that lessor his authorized representative. shall be solely responsible for the payment of all taxes of any nature "CONTRACTOR" - the bidder whose proposal is accepted by the City. whatsoever that accrue on the property during the terms of the lease. "NOTIFICATION" - written notice delivered in person or by mail. "CONTRACT DOCUMENTS" - this document and supplemental 11 .INSURANCE: No work connected with this contract shall be started specifications and drawings. until the Contractor has submitted evidence to the Director and City Clerk that (a) all workmen are insured to protect him from claims for damages 2. CONFLICTS AND OMISSIONS:The intent of the contract for personal injury or death which may arise from operations under this documents is to provide everything necessary for the proper execution of contract and that (b) he is covered by $1,000,000.00 combined single limit the work. In case of conflict, the work shall not proceed until a decision for personal injury and property damage. All of the above insurance shall has been agreed upon by all parties concerned. Directors decision shall be be maintained during the life of this contract. The City shall be carried as final. an "Additional Insured". Partial payments shall not relieve the Contractor from full responsibility for any damage which may result from any cause 3. ROYALTIES, PATENTS, NOTICES AND FEES: Contractor shall including fire or other casualty until completion of the contract and final give all notices and pay all royalties and fees. He shall defend all suits or payment. Any casualties shall not relieve the contractor from performing claims for infringement of any patent rights and shall save the City the contract. All insurance must include an endorsement providing for harmless from loss on account thereof. He shall comply with all laws, twenty (20) days prior written notice of termination, expiration, or material ordinances and codes applicable to any portion of the work. change of terms. 4. MATERIALS AND WORKMANSHIP: Unless otherwise specified 12. HOLD HARMLESS: To the fullest extent permitted by law, the all materials and workmanship shall be new and of the best grade of their contractor/vendor shall indemnify, defend, and hold harmless the City of respective kinds for the purpose. Whenever an article, material, or Lansing, its officers, agents, employees, elected, and appointed officials, equipment is specified by name, a substitute of equal qualifications may be and volunteers from and against any and all claims, losses or liability, used upon the written approval of the Director. including attorney’s fees, arising from injury or death to persons or damage to property occasioned by any act, omission, or failure of the 5. OTHER CONTRACTS: The City may let other contracts in contractor/vendor and any of its officers, agents, employees, and connection with the work and the Contractor shall properly connect and volunteers in satisfying the terms required by this contract. coordinate his work with the work of such other contractors to execute their work as may be anticipated by these documents. 6. INSPECTION: Contractor shall at all times permit and facilitate inspection of the work by the Director. 7. TERMINATION FOR BREACH: The City may terminate this contract for violations hereof when violations are not stopped immediately and corrected within a reasonable length of time after notification by the Director. In the event of such termination, the City may complete the contracted work and the contractor will be liable for  FINANCE DEPARTMENT PURCHASING OFFICE th 124 W. Michigan Avenue, 8 floor Lansing, Michigan 48933-1603 (517) 483-4124 http://www.lansingmi.gov/finance/purchasing Virg Bernero, Mayor April 16 2014 NOTICE TO BIDDERS B/14/082 TRASH REMOVAL SERVICES The City of Lansing officially distributes all Purchasing documents through the Michigan Inter- governmental Trade Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info Sealed Bids marked "B/14/082, TRASH REMOVAL SERVICES“ will be accepted at the Finance Department, Purchasing Section, 8th floor City Hall, 124 W. Michigan Avenue, Lansing, Michigan 48933, until 3:00 p.m., local time in effect on MAY 20, 2014. Bids will be opened and read aloud immediately thereafter in the conference room. Bid results will only be released via email, self-addressed stamped envelopes or on the Internet at www.mitn.info. Please forward your email request to: Stephanie.robinson@lansingmi.gov If any changes or additions are required for this bid an addendum will be issued by the Finance Department. All addenda received shall be listed on the outside of your bid envelope. Any proposal received without each addendum listed by number and date received on the outside of the bid proposal when submitted, may be declared a non-responsive bid. The City of Lansing encourages bids from all vendors including MBE/WBE vendors. The City of Lansing gives preference to Lansing-based job providers in the procurement of all goods and services, along with those products of United States manufacture and assembly. . Any contractual or bid package questions should be directed to Stephanie Robinson at (517) 483-4128. Technical questions should be directed to Scott Sanford at 517-483-6946 Stephanie Robinson CPPB Senior Buyer  Attention Bidders The City of Lansing in partnership with the business community recognizes the need to facilitate economic development in our community. As part of the economic growth strategy, the City has incorporated the Local Preference into the City Purchasing policies. Local Preference Statement: A Lansing based business that has been deemed responsive and responsible according to the requirements of the Purchasing Ordinance that is within 5% of the low bid will be given an opportunity to match the low bid amount to receive the contract. If there is more than one qualified, responsive and responsible Lansing based bidder, the first opportunity to match the low bid will go to the Lansing based firm with the lowest bid. If the Lansing based business refuses to match the low bid, the contract will be awarded to the responsive and responsible low bidder. Projects greater than $500,000 are exempt from the Ordinance. Qualifications for Lansing Based Business status: 1) Pay City income taxes on Net Profits and 2) Pay City property taxes on a plant or office and equipment used for the performance of the contract bid upon - or - other real or personal property in the City of Lansing equivalent in value to such plant or office and equipment for not less than one year prior to determination. Additional Information: The full copy of the Ordinance is on file in the Purchasing Office, the City Clerk’s office or on the City of Lansing Purchasing Web site located at: http://www.lansingmi.gov/finance/purchasing  Solicitation Number & Name: B/14/082 TRASH REMOVAL SERVICES The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e- procurement system. We are also collecting demographic information regarding woman-owned, minority- owned and Lansing based business. This form will not be used during the evaluation of bids or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document. I. Where did your firm receive of this solicitation? Please check all that apply. ____ City of Lansing Purchasing Web Page http://www.mitn.info _____ City of Lansing Purchasing Office ____ Other, please list:_________________________________________________________________ II. Demographic Information: Is your firm located or have a business office within the corporate city limits of Lansing yes_____ no______ III. Company Information Federal Tax ID Number _____________________ Firm Name Address (Street, City, State, ZIP) Phone Number Fax Number Web Site Address Contact Person Thank you for your participation.  CITY OF LANSING FINANCE DEPARTMENT-PURCHASING SECTION 8TH FLOOR CITY HALL 124 W. MICHIGAN AVENUE LANSING, MICHIGAN 48933 THIS IS NOT AN ORDER NOTE: If your bid/quotation is not returned and completed on this form, it may not be considered. Bid/quotation number must appear on outside of return envelope. REQUEST FOR BID # B/14/082 FOR: TRASH REMOVAL SERVICES DATE: April 16, 2014 LANSING FIRE DEPARTMENT CODE ENFORCEMENT SECTION SEALED BIDS DUE 3:00 PM, LOCAL TIME IN EFFECT MAY 20, 2014 The City of Lansing Purchasing Office requests bids for the purchase of TRASH REMOVAL SERVICES as per the attached specifications. Please be sure to submit your bid on this form. ITEM DESCRIPTION RATE A Removal of trash in accordance with specs attached $ /hour B Removal of compactable trash in excess of 3 cubic yards $ /cu yard C Removal of non compactable materials $ /cu yards D Removal of refrigerators and other appliances w/Freon $ /Ea E Removal of tires up to 32” in diameter, cleaned w/w-o rims $ /Ea. F Removal of tires over 32” in diameter w/wo rims $ /Ea. The City reserves the right to accept any bid, to reject any or all bids and to make the award in the best interest of the City All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of bid due date as per City of Lansing Ordinance Section 206.02(a)1(G). FEDERAL I.D.#___________________________ ADDRESS _________________________________ NOTE: Bid results will COMPANY_______________________________ CITY & STATE _____________________________ only be released via email or on the Internet at SIGNATURE_____________________________ TELEPHONE _______________________________ www.mitn.info PRINTED NAME_________________________ F.O.B.______________________________________ TITLE__________________________________ SHIP VIA/ROUTING:________________________ DATE:_________________________ TERMS: ___________________________________ MICHIGAN CIVIL RIGHTS ACT Contractor shall not discriminate in hiring or its terms and conditions of employment on the basis of race, religion, creed, nation origin, color, sex, marital status, age, height, or weight, nor on the basis of handicap except where the same is based on a bona fide job requirement. Neither shall Contractor discriminate in the sales of products or the rendering of services pursuant to this contract on the basis of any of those categories.  B/14/082 INTRODUCTION The City of Lansing Fire Department, Code Enforcement Section request bids on the removal and hauling of trash from properties located within the City of Lansing per the conditions attached. Contractors’s Dump Site: (Location of dump site for waste material). Note: For City of Lansing projects, according to P.A. 641, ALL MATERIALS THAT MUST BE DISPOSED OF IN A LANDFILL, MUST BE SENT TO THE APPROPRIATELY LICENSED LANDFILL IN INGHAM, EATON OR CLINTON COUNTIES ONLY. I will be using the following approved landfill site(s): 1. _____________________________________________________________________________ Name Location 2. _____________________________________________________________________________ Name Location SCOPE OF WORK SCOPE OF WORK: Work under this contract includes all labor and equipment required for the complete removal of all trash, junk, tree branches, deteriorated appliances, furniture, garbage, animal feces, tires, deteriorated lumber and building materials as well as any other debris as directed by the Code Enforcement Section. The work may be performed on vacant lots, residential or commercial properties within the City of Lansing. The contractor(s) shall perform all work under the contract promptly and efficiently with courtesy to the occupants and property owners. Photographs shall be taken at each work site to depict “before” and “after” situations. A sufficient number of pictures will be taken to adequately represent volume and type of materials taken. The City shall, upon photographic documentation by the contractor that the property is already complied, pay $25.00 to the contractor in situations where compliance was “Done by Owner” (DBO). DEFINITION OF TERMS: HOURLY RATE: The hourly rate established by this contract includes actual work time at the job site required to remove materials described in the Work Authorization generated by the City to the nearest hour for the first hour and the nearest one quarter hour for work time in excess of one hour. The hourly rate shall specify a crew of two (2) workers at each job site with all equipment necessary to perform the work efficiently and as rapidly as possible unless prior approval is obtained from the Code Enforcement Section. CUBIC YARD RATE (COMPACTABLE): The compactable cubic yard rate, in accordance with the provisions set forth in this contract, shall be applied only to quantities of loose trash in excess of three cubic yards removed from any one site and shall be added to the hourly cost of removal. CUBIC YARD RATE (NON-COMPACTABLE): The non-compacted cubic yard rate shall be applied to quantities of non-compactable materials in excess of three yards removed from any one site and shall be added to the hourly cost of removal. Non-compactable materials include, but are not limited to, cinder blocks, bricks, concrete, asphalt, building materials, etc. ESTIMATE/PAYMENT TO CONTRACTOR: The City shall estimate the time and the quantity of material to be removed in excess of three yards. The contractor shall charge for actual work time at the job site and materials removed in excess of three yards. Contractor may dispute estimated quantities by contacting the Code Enforcement Section prior to removal of the materials. The Code Enforcement Section shall verify actual work time at the site and the actual quantity of material removed. Where actual work time and/or actual loose material removed exceeds estimated quantities, and the contractor does not dispute the estimated quantities prior to performing the work, the payment shall be based on estimated quantities. DISPUTES: When disputes occur between the contractor and the property owner or the City regarding time at a job site and/or materials removed from a job site, the City will, through its review process, make a final determination and when required shall adjust payment to the contractor accordingly. Contractor shall have the opportunity to present data and/or appear at any hearing where such a determination is made. CONTRACTOR REQUIREMENTS: 1. Contractor shall maintain a rubbish hauler license obtained from the City of Lansing at the time of bid opening, otherwise the bid will be declared non-responsive. 2. Contractor shall obtain and maintain a scrap tire license (to have proof at time of contract award). 3. Contractor shall submit a plan that demonstrates an adequate and acceptable method of Freon disposal which may be verified by the City of Lansing at their discretion. 4. Contractor shall have access to an approved landfill site and shall pay all charges resulting from work under this contract. 5. Contractor shall provide a crew of two (2) workers at each job site with all equipment necessary to perform the work efficiently and as rapidly as possible. 6. Contractor shall assure that all workers wear, in a conspicuous location, the pictured identification badge which will be provided by the City. 7. Contractor shall certify to the City that all workers have taken a class (approved by the City) in “Customer Service: Dealing with Irate People”. 8. Contractors must perform the work within five (5) working days (excluding inclement weather or other reasonable extra ordinary conditions) after a Work Authorization is issued by the City. If the work is not completed during this specified period, the City will issue three (3) successive written warning notices of non-performances. After the third notice, the City reserves the right to allocate Work Authorizations to an alternate contractor. 9. The contractor shall investigate each job site for which they have received a Work Authorization from the City. The contractor shall remove those materials described in the Work Authorization. Where all materials described in the order have been previously removed by the property owner (DBO), the contractor may charge $25.00 for operational expenses. 10. Contractor shall write each arrival and departure time on all billing invoices. 11. When, as determined by the City, a billing does not reflect actual time at the job site as described in the contract, or when a billing does not reflect actual materials removed in excess of three yards, the City reserves the right to reduce the payment to the contractor (See Disputes Section) or to cancel the contract immediately and select an alternate contractor. 12. The City reserves the right to require the contractor to submit a copy of each dump fee with invoices for payment. If the copies are not submitted, payment may be withheld by the City. MINIMUM EUQIPMENT REQUIREMENTS: Contractor shall have available to perform work under this contract the following equipment in good working order as determined by the City. Prior to award of contract, the City, represented by two Code Enforcement and one Purchasing Officer, shall inspect such equipment and the contractor shall provide such evidence as may be required by the City to prove ownership and/or availability of such equipment for the life of the contract. _ One truck with appropriate canvas and other features as may be required by local or state regulations that has “dump” capacity and holds a minimum of fifteen (15) cubic yards. _ One truck with appropriate canvas and other features as may be required by state of local regulations, that has “dump” capacity and holds a minimum of ten (10) cubic yards. _ Cellular telephone _ A vehicle commonly referred to as a “bob-cat” with front-end loader with trailer. _ Digital camera _ A dedicated business computer system with Internet access. The City will work with vendor to meet requirements of the City’s on-line billing system. Contractor will attach a list of all other equipment that they have available for use under this contract. INSURANCE: No work connected with this contract shall be started until the contractor has submitted evidence to the City Purchasing Office that they have obtained the following: (a) Compliance with the Michigan Worker’s Disability Compensation Act (b) Property Damage Insurance in the amount of $1,000,000 (c) Public Liability Insurance in the amount of $1,000,000. All of the above insurance shall be maintained during the life of this contract. The contractor shall annually submit, to the City, documentation of continued insurance coverage. The City shall be carried as an “Additional Insured”. Partial payments shall not relieve the contractor from full responsibility for any damage which may result from any cause including fire or other casualty until completion of the contract and final payment. Any casualties shall not relieve the contractor from performing the contract. All insurance must include an endorsement providing for twenty (20) days prior written notice of termination, expiration, or material change of terms. INVOICES: Contractor shall submit all invoices to the Lansing Fire Department’s, Code Enforcement Section Office, 316 N. Capitol Avenue, Lansing, Michigan 48933 within fifteen (15) days of completion of each work order. All invoices for work from the City must be completed by the contractor within fifteen (15) days from receipt of same. All invoices are electronically submitted to the City. Invoices must be numbered and list: the address (or location in the case of a vacant lot), date, number of hours spent at the job site, and type of materials taken, as well as attached digital pictures and any notes from the contractor that affected the operation. BID AWARD: The successful bidder(s) shall demonstrate through experience and/or knowledge, as determined by the City, that they are capable of performing the work defined in this contract in a safe, efficient and courteous manner. This contract will be for a period of one (1) year with the option to extend for one additional year, up to a maximum of four (4) one-year extensions. Contract extensions are subject to mutual agreement between the contractor and the City 30 days prior to the annual expiration date. The City reserves the right to accept any proposal, to reject any or all proposals and to make the award in the best interest of the City. A. PREPARATION OF BID: Execute bid fully and properly. Submit may complete the contracted work and the contractor will be liable for the bid on this form in a sealed envelope to this office prior to the any excess cost occasioned the City thereby and in such case the City opening time when bids will be publicly opened and read aloud. may take possession of and utilize in completing the work such materials and equipment as may be on the site and necessary therefore. B. SIGNATURES: All bids, notifications, claims and statements must be signed as follows: 8. GUARANTEE: Contractor shall furnish the City with a written guarantee to remedy any defects due to faulty materials or workmanship (1) CORPORATIONS: Signature of official shall be which appear in the work within one year from the date of final accompanied by a certified copy of the resolution of the Board acceptance by the City. of Directors authorizing the individual signing to bind the corporation. 9. PAYMENT: Payment for the work will be made in one sum at the completion of the contract except that, at the City's option, partial (2) PARTNERSHIPS: Signature of one partner shall be payments aggregating 90% of the value of the completed work may be accompanied by a certified copy of the power of attorney made at monthly intervals when the bonds in section 12 are furnished. If authorizing the individual signing to bind all partners. If bid is Contractor expects to request partial payments he shall submit a schedule signed by all partners no authorization is needed. of costs and quantities of the various parts of the work aggregating the total contract sum. When applying for payments, Contractor shall submit C. REJECTION OR WITHDRAWAL: The City reserves the right to a statement based upon this schedule, itemized and supported as the reject any bids and to waive any defects in bids. Bids may not be Director may require. withdrawn within 90 days after opening date without forfeiting bid security. Contract will not be considered complete until the work has been finally accepted by the City Unit and the Director and the D. CONTRACT: Upon acceptance by the City, this document will following have been furnished: constitute the contract. The contract, however, shall not be in force until (a) The required guarantees, and the Contractor has complied with all of the requirements of insurance and (b) satisfactory evidence that all payrolls, material bills, and bonds. other indebtedness connected with the work, have been paid. (c) If contract is terminated by the City, Contractor shall be E. DEFAULT TO CITY: It is understood that any bidder who is in entitled solely to payment for that portion of the contract default to the City at the time of submittal of the bid shall have his bid completed by said Contractor at the time of termination minus under the proposal declared null and void. set off and/or damage to City occasioned by Contractor's breach. Payment shall not be made until after contract project is GENERAL CONDITIONS completed, as determined by the Director. 1. DEFINITIONS: "CITY" - the City of Lansing. 10. LIABILITY FOR TAXES: When the terms of this contract involves "DIRECTOR" - the head of the Department indicated in the proposal or the lease of property real or personal to the City, it is understood that his authorized representative. lessor shall be solely responsible for the payment of all taxes of any "CONTRACTOR" - the bidder whose proposal is accepted by the City. nature whatsoever that accrue on the property during the terms of the "NOTIFICATION" - written notice delivered in person or by mail. lease. "CONTRACT DOCUMENTS" - this document and supplemental specifications and drawings. 11 .INSURANCE: No work connected with this contract shall be started until the Contractor has submitted evidence to the Director and City Clerk 2. CONFLICTS AND OMISSIONS:The intent of the contract that (a) all workmen are insured to protect him from claims for damages documents is to provide everything necessary for the proper execution of for personal injury or death which may arise from operations under this the work. In case of conflict, the work shall not proceed until a decision contract and that (b) he is covered by $1,000,000.00 combined single has been agreed upon by all parties concerned. Directors decision shall be limit for personal injury and property damage. All of the above insurance final. shall be maintained during the life of this contract. The City shall be carried as an "Additional Insured". Partial payments shall not relieve the 3. ROYALTIES, PATENTS, NOTICES AND FEES: Contractor shall Contractor from full responsibility for any damage which may result from give all notices and pay all royalties and fees. He shall defend all suits or any cause including fire or other casualty until completion of the contract claims for infringement of any patent rights and shall save the City and final payment. Any casualties shall not relieve the contractor from harmless from loss on account thereof. He shall comply with all laws, performing the contract. All insurance must include an endorsement ordinances and codes applicable to any portion of the work. providing for twenty (20) days prior written notice of termination, expiration, or material change of terms. 4. MATERIALS AND WORKMANSHIP: Unless otherwise specified all materials and workmanship shall be new and of the best grade of their 12. HOLD HARMLESS: To the fullest extent permitted by law, the respective kinds for the purpose. Whenever an article, material, or contractor/vendor shall indemnify, defend, and hold harmless the City of equipment is specified by name, a substitute of equal qualifications may Lansing, its officers, agents, employees, elected, and appointed officials, be used upon the written approval of the Director. and volunteers from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or 5. OTHER CONTRACTS: The City may let other contracts in damage to property occasioned by any act, omission, or failure of the connection with the work and the Contractor shall properly connect and contractor/vendor and any of its officers, agents, employees, and coordinate his work with the work of such other contractors to execute volunteers in satisfying the terms required by this contract. their work as may be anticipated by these documents. 6. INSPECTION: Contractor shall at all times permit and facilitate inspection of the work by the Director. 7. TERMINATION FOR BREACH: The City may terminate this contract for violations hereof when violations are not stopped immediately and corrected within a reasonable length of time after notification by the Director. In the event of such termination, the City  CITY OF LANSING PURCHASING OFFICE 1110 S. Pennsylvania Ave. Lansing, Michigan 48912 (517) 702-6197 http://www.lansingmi.gov/finance/787/purchasing Andy Schor, Mayor January 27, 2020 NOTICE TO BIDDERS B/20/065 TRASH REMOVAL SERVICES The City of Lansing officially distributes all Purchasing documents through the Michigan Inter- governmental Trade Network (MITN) and the City of Lansing Purchasing Office. Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info Sealed Bids marked "B/20/065, TRASH REMOVAL SERVICES “will be accepted at the City of Lansing Purchasing Office, 1110 S. Pennsylvania Ave., Lansing, Michigan 48912, until 2:00 p.m., local time in effect on FEB. 25, 2020. Bids will be opened and read aloud immediately thereafter in the conference room. Bid results will only be released via email, self-addressed stamped envelopes or on the Internet at www.mitn.info. Please forward your email request to: Stephanie.robinson@lbwl.com If any changes or additions are required for this bid an addendum will be issued by the Purchasing Office. All addenda received shall be listed on the outside of your bid envelope. Any proposal received without each addendum listed by number and date received on the outside of the bid proposal when submitted, may be declared a non-responsive bid. The City of Lansing encourages bids from all vendors including MBE/WBE vendors. The City of Lansing gives preference to Lansing-based job providers in the procurement of all goods and services, along with those products of United States manufacture and assembly. . Any contractual or bid package questions should be directed to Stephanie Robinson at (517) 702-6197. Technical questions should be directed to Scott Sanford at 517-483-6946 Stephanie Robinson CPPB Senior Buyer  Attention Bidders The City of Lansing in partnership with the business community recognizes the need to facilitate economic development in our community. As part of the economic growth strategy, the City has incorporated the Local Preference into the City Purchasing policies. Local Preference Statement: A Lansing based business that has been deemed responsive and responsible according to the requirements of the Purchasing Ordinance that is within 5% of the low bid will be given an opportunity to match the low bid amount to receive the contract. If there is more than one qualified, responsive and responsible Lansing based bidder, the first opportunity to match the low bid will go to the Lansing based firm with the lowest bid. If the Lansing based business refuses to match the low bid, the contract will be awarded to the responsive and responsible low bidder. Projects greater than $500,000 are exempt from the Ordinance. Qualifications for Lansing Based Business status: 1) Pay City income taxes on Net Profits and 2) Pay City property taxes on a plant or office and equipment used for the performance of the contract bid upon - or - other real or personal property in the City of Lansing equivalent in value to such plant or office and equipment for not less than one year prior to determination. Additional Information: The full copy of the Ordinance is on file in the Purchasing Office, the City Clerk’s office or on the City of Lansing Purchasing Web site located at: http://www.lansingmi.gov/finance/787/purchasing  Solicitation Number & Name: B/20/065 TRASH REMOVAL SERVICES The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e- procurement system. We are also collecting demographic information regarding Lansing based business. This form will not be used during the evaluation of bids or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document. I. Where did your firm receive of this solicitation? Please check all that apply. ____ City of Lansing Purchasing Web Page http://www.mitn.info _____ City of Lansing Purchasing Office ____ Other, please list:_________________________________________________________________ II. Demographic Information: Is your firm located or have a business office within the corporate city limits of Lansing yes_____ no______ III. Company Information Federal Tax ID Number _____________________ Firm Name Address (Street, City, State, ZIP) Phone Number Fax Number Web Site Address Contact Person Thank you for your participation.  CITY OF LANSING PURCHASING OFFICE 1110 S. PENNSYLVANIA AVE. LANSING, MICHIGAN 48912 THIS IS NOT AN ORDER NOTE: If your bid/quotation is not returned and completed on this form, it may not be considered. Bid/quotation number must appear on outside of return envelope. REQUEST FOR BID # B/20/065 FOR: TRASH REMOVAL SERVICES DATE: JAN. 27, 2020 ECONOMIC DEVELOPMENT & PLANNING -CODE ENFORCEMENT DIVISION SEALED BIDS DUE 2:00 PM, LOCAL TIME IN EFFECT FEB. 25, 2020 The City of Lansing Purchasing Office requests bids for TRASH REMOVAL SERVICES as per the attached specifications. Please be sure to submit your bid on this form. ITEM DESCRIPTION RATE A Removal of trash in accordance with specs attached $ /hour B Removal of compactable trash in excess of 3 cubic yards $ /cu yard C Removal of non-compactable materials $ /cu yards D Removal of refrigerators and other appliances w/Freon $ /Ea E Removal of tires up to 32” in diameter, cleaned w/w-o rims $ /Ea. F Removal of tires over 32” in diameter w/wo rims $ /Ea. The City reserves the right to accept any bid, to reject any or all bids and to make the award in the best interest of the City All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the City of Lansing at time of bid due date as per City of Lansing Ordinance Section 206.02(a)1(G). FEDERAL I.D.#___________________________ ADDRESS _________________________________ NOTE: Bid results will COMPANY_______________________________ CITY & STATE _____________________________ only be released via email or on the Internet at SIGNATURE_____________________________ TELEPHONE _______________________________ www.mitn.info PRINTED NAME_________________________ F.O.B.______________________________________ TITLE__________________________________ SHIP VIA/ROUTING:________________________ DATE:_________________________ TERMS: ___________________________________ MICHIGAN CIVIL RIGHTS ACT Contractor shall not discriminate in hiring or its terms and conditions of employment on the basis of race, religion, creed, nation origin, color, sex, marital status, age, height, or weight, nor on the basis of handicap except where the same is based on a bona fide job requirement. Neither shall Contractor discriminate in the sales of products or the rendering of services pursuant to this contract on the basis of any of those categories.  B/20/065 INTRODUCTION The City of Lansing Economic Development & Planning-Code Enforcement Division request bids on the removal and hauling of trash from properties located within the City of Lansing per the conditions attached. Contractors’s Dump Site: (Location of dump site for waste material). Note: For City of Lansing projects, according to P.A. 641, ALL MATERIALS THAT MUST BE DISPOSED OF IN A LANDFILL, MUST BE SENT TO THE APPROPRIATELY LICENSED LANDFILL IN INGHAM, EATON OR CLINTON COUNTIES ONLY. I will be using the following approved landfill site(s): 1. _____________________________________________________________________________ Name Location 2. _____________________________________________________________________________ Name Location SCOPE OF WORK SCOPE OF WORK: Work under this contract includes all labor and equipment required for the complete removal of all trash, junk, tree branches, deteriorated appliances, furniture, garbage, animal feces, tires, deteriorated lumber and building materials as well as any other debris as directed by the Code Enforcement Division. The work may be performed on vacant lots, residential or commercial properties within the City of Lansing. The contractor(s) shall perform all work under the contract promptly and efficiently with courtesy to the occupants and property owners. Photographs shall be taken at each work site to depict “before” and “after” situations. A sufficient number of pictures will be taken to adequately represent volume and type of materials taken. The City shall, upon photographic documentation by the contractor that the property is already complied, pay $25.00 to the contractor in situations where compliance was “Done by Owner” (DBO). DEFINITION OF TERMS: HOURLY RATE: The hourly rate established by this contract includes actual work time at the job site required to remove materials described in the Work Authorization generated by the City to the nearest hour for the first hour and the nearest one quarter hour for work time in excess of one hour. The hourly rate shall specify a crew of two (2) workers at each job site with all equipment necessary to perform the work efficiently and as rapidly as possible unless prior approval is obtained from the Code Enforcement Division. CUBIC YARD RATE (COMPACTABLE): The compactable cubic yard rate, in accordance with the provisions set forth in this contract, shall be applied only to quantities of loose trash in excess of three cubic yards removed from any one site and shall be added to the hourly cost of removal. CUBIC YARD RATE (NON-COMPACTABLE): The non-compacted cubic yard rate shall be applied to quantities of non-compactable materials in excess of three yards removed from any one site and shall be added to the hourly cost of removal. Non-compactable materials include, but are not limited to, cinder blocks, bricks, concrete, asphalt, building materials, etc. ESTIMATE/PAYMENT TO CONTRACTOR: The City shall estimate the time and the quantity of material to be removed in excess of three yards. The contractor shall charge for actual work time at the job site and materials removed in excess of three yards. Contractor may dispute estimated quantities by contacting the Code Enforcement Division prior to removal of the materials. The Code Enforcement Division shall verify actual work time at the site and the actual quantity of material removed. Where actual work time and/or actual loose material removed exceeds estimated quantities, and the contractor does not dispute the estimated quantities prior to performing the work, the payment shall be based on estimated quantities. DISPUTES: When disputes occur between the contractor and the property owner or the City regarding time at a job site and/or material removed from a job site, the City will, through its review process, make a final determination and when required shall adjust payment to the contractor accordingly. Contractor shall have the opportunity to present data and/or appear at any hearing where such a determination is made. CONTRACTOR REQUIREMENTS: 1. Contractor shall maintain a rubbish hauler license obtained from the City of Lansing at the time of bid opening, otherwise the bid will be declared non-responsive. 2. Contractor shall obtain and maintain a scrap tire license (to have proof at time of contract award). 3. Contractor shall submit a plan that demonstrates an adequate and acceptable method of Freon disposal which may be verified by the City of Lansing at their discretion. 4. Contractor shall have access to an approved landfill site and shall pay all charges resulting from work under this contract. 5. Contractor shall provide a crew of two (2) workers at each job site with all equipment necessary to perform the work efficiently and as rapidly as possible. 6. Contractor shall assure that all workers must carry paperwork identifying their company and their relationship to the City of Lansing. 7. Contractors must respond and complete a clean up request within ten (10) days but the City prefers that the response be a shorter turn around time (excluding inclement weather or other reasonable extra ordinary conditions) after a Work Authorization is issued by the City. If the work is not completed during this specified period, the City will issue three (3) successive written warning notices of non-performances. After the third notice, the City reserves the right to allocate Work Authorizations to an alternate contractor. 8. The contractor shall investigate each job site for which they have received a Work Authorization from the City. The contractor shall remove those materials described in the Work Authorization. Where all materials described in the order have been previously removed by the property owner (DBO), the contractor may charge $25.00 for operational expenses. 9. Contractor shall write each arrival and departure time on all billing invoices. 10. When, as determined by the City, a billing does not reflect actual time at the job site as described in the contract, or when a billing does not reflect actual materials removed in excess of three yards, the City reserves the right to reduce the payment to the contractor (See Disputes Division ) or to cancel the contract immediately and select an alternate contractor. 12. The City reserves the right to require the contractor to submit a copy of each dump fee with invoices for payment. If the copies are not submitted, payment may be withheld by the City. MINIMUM EUQIPMENT REQUIREMENTS: Contractor shall have available to perform work under this contract the following equipment in good working order as determined by the City. Prior to award of contract, the City, represented by two Code Enforcement and one Purchasing Officer, shall inspect such equipment and the contractor shall provide such evidence as may be required by the City to prove ownership and/or availability of such equipment for the life of the contract. _ One truck with appropriate canvas and other features as may be required by local or state regulations that has “dump” capacity and holds a minimum of fifteen (15) cubic yards. _ One truck with appropriate canvas and other features as may be required by state of local regulations, that has “dump” capacity and holds a minimum of ten (10) cubic yards. _ Cellular telephone _ A vehicle commonly referred to as a “bob-cat” with front-end loader with trailer. _ Digital camera _ A dedicated business computer system with Internet access. The City will work with vendor to meet requirements of the City’s on-line billing system. Contractor will attach a list of all other equipment that they have available for use under this contract. INSURANCE: No work connected with this contract shall be started until the contractor has submitted evidence to the City Purchasing Office that they have obtained the following: (a) Compliance with the Michigan Worker’s Disability Compensation Act (b) Property Damage Insurance in the amount of $1,000,000 (c) Public Liability Insurance in the amount of $1,000,000. All of the above insurance shall be maintained during the life of this contract. The contractor shall annually submit, to the City, documentation of continued insurance coverage. The City shall be carried as an “Additional Insured”. Partial payments shall not relieve the contractor from full responsibility for any damage which may result from any cause including fire or other casualty until completion of the contract and final payment. Any casualties shall not relieve the contractor from performing the contract. All insurance must include an endorsement providing for twenty (20) days prior written notice of termination, expiration, or material change of terms. INVOICES: Contractor shall submit all invoices to the EDP’s, Code Enforcement Division Office, 316 N. Capitol Avenue, Lansing, Michigan 48933 within fifteen (15) days of completion of each work order. All invoices for work from the City must be completed by the contractor within fifteen (15) days from receipt of same. All invoices are electronically submitted to the City. Invoices must be numbered and list: the address (or location in the case of a vacant lot), date, number of hours spent at the job site, and type of materials taken, as well as attached digital pictures and any notes from the contractor that affected the operation. BID AWARD: The successful bidder(s) shall demonstrate through experience and/or knowledge, as determined by the City, that they are capable of performing the work defined in this contract in a safe, efficient and courteous manner. This contract will be for a period of one (1) year with the option to extend for one additional year, up to a maximum of four (4) one-year extensions. Contract extensions are subject to mutual agreement between the contractor and the City 30 days prior to the annual expiration date. The City reserves the right to accept any proposal, to reject any or all proposals and to make the award in the best interest of the City. A. PREPARATION OF BID: Execute bid fully and properly. Submit may complete the contracted work and the contractor will be liable for the bid on this form in a sealed envelope to this office prior to the any excess cost occasioned the City thereby and in such case the City opening time when bids will be publicly opened and read aloud. may take possession of and utilize in completing the work such materials and equipment as may be on the site and necessary therefore. B. SIGNATURES: All bids, notifications, claims and statements must be signed as follows: 8. GUARANTEE: Contractor shall furnish the City with a written guarantee to remedy any defects due to faulty materials or workmanship (1) CORPORATIONS: Signature of official shall be which appear in the work within one year from the date of final accompanied by a certified copy of the resolution of the Board acceptance by the City. of Directors authorizing the individual signing to bind the corporation. 9. PAYMENT: Payment for the work will be made in one sum at the completion of the contract except that, at the City's option, partial (2) PARTNERSHIPS: Signature of one partner shall be payments aggregating 90% of the value of the completed work may be accompanied by a certified copy of the power of attorney made at monthly intervals when the bonds in section 12 are furnished. If authorizing the individual signing to bind all partners. If bid is Contractor expects to request partial payments he shall submit a schedule signed by all partners no authorization is needed. of costs and quantities of the various parts of the work aggregating the total contract sum. When applying for payments, Contractor shall submit C. REJECTION OR WITHDRAWAL: The City reserves the right to a statement based upon this schedule, itemized and supported as the reject any bids and to waive any defects in bids. Bids may not be Director may require. withdrawn within 90 days after opening date without forfeiting bid security. Contract will not be considered complete until the work has been finally accepted by the City Unit and the Director and the D. CONTRACT: Upon acceptance by the City, this document will following have been furnished: constitute the contract. The contract, however, shall not be in force until (a) The required guarantees, and the Contractor has complied with all of the requirements of insurance and (b) satisfactory evidence that all payrolls, material bills, and bonds. other indebtedness connected with the work, have been paid. (c) If contract is terminated by the City, Contractor shall be E. DEFAULT TO CITY: It is understood that any bidder who is in entitled solely to payment for that portion of the contract default to the City at the time of submittal of the bid shall have his bid completed by said Contractor at the time of termination minus under the proposal declared null and void. set off and/or damage to City occasioned by Contractor's breach. Payment shall not be made until after contract project is GENERAL CONDITIONS completed, as determined by the Director. 1. DEFINITIONS: "CITY" - the City of Lansing. 10. LIABILITY FOR TAXES: When the terms of this contract involves "DIRECTOR" - the head of the Department indicated in the proposal or the lease of property real or personal to the City, it is understood that his authorized representative. lessor shall be solely responsible for the payment of all taxes of any "CONTRACTOR" - the bidder whose proposal is accepted by the City. nature whatsoever that accrue on the property during the terms of the "NOTIFICATION" - written notice delivered in person or by mail. lease. "CONTRACT DOCUMENTS" - this document and supplemental specifications and drawings. 11 .INSURANCE: No work connected with this contract shall be started until the Contractor has submitted evidence to the Director and City Clerk 2. CONFLICTS AND OMISSIONS:The intent of the contract that (a) all workmen are insured to protect him from claims for damages documents is to provide everything necessary for the proper execution of for personal injury or death which may arise from operations under this the work. In case of conflict, the work shall not proceed until a decision contract and that (b) he is covered by $1,000,000.00 combined single has been agreed upon by all parties concerned. Directors decision shall be limit for personal injury and property damage. All of the above insurance final. shall be maintained during the life of this contract. The City shall be carried as an "Additional Insured". Partial payments shall not relieve the 3. ROYALTIES, PATENTS, NOTICES AND FEES: Contractor shall Contractor from full responsibility for any damage which may result from give all notices and pay all royalties and fees. He shall defend all suits or any cause including fire or other casualty until completion of the contract claims for infringement of any patent rights and shall save the City and final payment. Any casualties shall not relieve the contractor from harmless from loss on account thereof. He shall comply with all laws, performing the contract. All insurance must include an endorsement ordinances and codes applicable to any portion of the work. providing for twenty (20) days prior written notice of termination, expiration, or material change of terms. 4. MATERIALS AND WORKMANSHIP: Unless otherwise specified all materials and workmanship shall be new and of the best grade of their 12. HOLD HARMLESS: To the fullest extent permitted by law, the respective kinds for the purpose. Whenever an article, material, or contractor/vendor shall indemnify, defend, and hold harmless the City of equipment is specified by name, a substitute of equal qualifications may Lansing, its officers, agents, employees, elected, and appointed officials, be used upon the written approval of the Director. and volunteers from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or 5. OTHER CONTRACTS: The City may let other contracts in damage to property occasioned by any act, omission, or failure of the connection with the work and the Contractor shall properly connect and contractor/vendor and any of its officers, agents, employees, and coordinate his work with the work of such other contractors to execute volunteers in satisfying the terms required by this contract. their work as may be anticipated by these documents. 6. INSPECTION: Contractor shall at all times permit and facilitate inspection of the work by the Director. 7. TERMINATION FOR BREACH: The City may terminate this contract for violations hereof when violations are not stopped immediately and corrected within a reasonable length of time after notification by the Director. In the event of such termination, the City From: Brewer, Eric <Eric.Brewer@lansingmi.gov> Sent: Tuesday, January 28, 2020 4:22 PM To: Hussain, Adam <Adam.Hussain@lansingmi.gov>; Wood, Carol <Carol.Wood@lansingmi.gov>; Garza, Jeremy <Jeremy.Garza@lansingmi.gov> Subject: Eric's Refuse ‐ Information Dear General Services Committee members, The following are the documents that were referenced by me today on 1‐28‐2020 after the General Service Committee meeting. Attached  Bid Specs  Purchase Order Status Inquiry – Eric’s Refuse – Temporary Contract Allocated amounts  Two Emails that contain Bid Specs – Inquiry about contract Per the statement made by Amanda O’Boyle in the email dated 4‐26‐2018 for reference of Bid Specs. “I was able to find the bid proposal for Eric's Refuse which outlines requirements of the bidders. Please look at the points I underlined which outline requirements of the contractor. While this isn't a contract (Code advised they don't have a copy), these are terms that Eric's Refuse must comply with.” Since my employment with the City of Lansing no formal contract has been provided to CRC or the Internal Audit Office in regards to Eric’s Refuse services with the City of Lansing. Sincerely, Eric Eric Brewer, CPA, MBA Council Internal Auditor City of Lansing – Internal Audit 124 W. Michigan Ave. | Lansing, MI 48933 O: 517‐483‐4159 | C: 517‐242‐2249 | E: Eric.Brewer@lansingmi.gov 1 From: O'Boyle, Amanda Sent: Thursday, April 26, 2018 11:52 AM To: Brewer, Eric; McCarrick, Leslie Cc: Kumar, Venus Subject: Eric's Refuse Attachments: doc.pdf Leslie and Eric, I was able to find the bid proposal for Eric's Refuse which outlines requirements of the bidders. Please look at the points I underlined which outline requirements of the contractor. While this isn't a contract (Code advised they don't have a copy), these are terms that Eric's Refuse must comply with. Thanks, Amanda ‐‐‐‐‐Original Message‐‐‐‐‐ From: ITPRINTER@lansingmi.gov [mailto:ITPRINTER@lansingmi.gov] Sent: Thursday, April 26, 2018 11:49 AM To: O'Boyle, Amanda Subject: ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ TASKalfa 4052ci [00:17:c8:4d:34:cb] ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 1 Bid Specs - Provided to CRC Committee Bid Specs - Provided to CRC Committee Bid Specs - Provided to CRC Committee Bid Specs - Provided to CRC Committee Bid Specs - Provided to CRC Committee Bid Specs - Provided to CRC Committee Bid Specs - Provided to CRC Committee Bid Specs - Provided to CRC Committee  Current Purchase Order Inquiry City of Lansing Report Date: 07/01/2018 PURCHASE ORDER STATUS INQUIRY PURCHASE ORDER INFORMATION P085607 Vendor: V007910 ERIC'S REFUSE LLC PO Number: PR Number: PR013853 Addr Cd: APPO BOX 16035 Partially Paid LANSING, MI 48901-6035 Confirm: Requested by: 12401 Req. Dt: 07/01/2018 Blanket Number: Account: Approved Status: APRV Apr Dt: 06/29/2018 Blanket Amount: 0.00 Bid: P085085 Printed by: SROBINSO Print Dt: 05/01/2019 Blanket Remaining: 0.00 Contract: Buyer: B003 Ship To: S42200 End Use: LPUENTE Req. Codes: SA Bill To: S42200 Terms: ITEMS Qty Qty Tax1 Discount Catalog F/A Print Item Ordered Received UN Unit Price Key Object Tax2 Charges Extended Ship To Whse Chg 0001 120,000 116,056 EA 1.00 101 117104 0.00 120,000.00 N Y TEMPORARY TRASH CONTRACT BEGINNING 7/01/2018 AND RUNNING THRU 6/30/2019 VENDOR TO PROVIDE ALL LABOR & EQUIPMENT REQUIRED FOR THE COMPLETE REMOVAL OF TRASH & DEBRIS PER CITY OF LANSING ORDINANCE. THE TOTAL PAYMENT AMOUNT IS BASED ON EACH INDIVIDUAL JOB AND THE FULL CONTRACT DOLLAR AMOUNT IS NOT GUARANTEED. 0002 10,000 13,088 EA 25.00 1013535 743000 0.00 250,000.00 N THIS IS USED WHEN THE CONTRACTOR WAS REQUESTED TO PROVIDE A SERVICE AND FINDS THE TRASH REMOVAL HAS ALREADY BEEN DONE BY THE OWNER. CONTRACTOR IS PAID $25.00 FOR EACH DBO. THE FULL CONTRACT DOLLAR AMOUNT IS NOT GUARANTEED. APPROVAL STATUS This Requisition has been approved Status Approver Received In Processed Out Accepted PUENTE, LYNNE 2018/06/18 9:36:34 2018/06/18 9:29:38 Accepted PUENTE, LYNNE 2018/06/28 16:39:56 2018/06/28 15:32:46 Accepted Stephanie Robinson 2018/06/29 7:27:16 2018/06/28 16:40:47 ENCUMBRANCES Item # Key Object Reference # Post Date EN Amount PD Amount T Pay 0001 101 117104 P085607 07/02/2018 120,000.00 EN 0001 101 117104 P085607 07/11/2018 1,608.50 PP 0001 101 117104 P085607 07/11/2018 894.50 PP 0001 101 117104 P085607 07/11/2018 452.50 PP 0001 101 117104 P085607 07/11/2018 740.50 PP 0001 101 117104 P085607 07/11/2018 503.00 PP 0001 101 117104 P085607 07/11/2018 2,065.00 PP 0001 101 117104 P085607 07/11/2018 669.00 PP 0001 101 117104 P085607 07/11/2018 2,099.00 PP 0001 101 117104 P085607 07/11/2018 175.00 PP 0001 101 117104 P085607 07/11/2018 1,465.50 PP 0001 101 117104 P085607 07/18/2018 813.00 PP 0001 101 117104 P085607 07/18/2018 175.00 PP 0001 101 117104 P085607 07/18/2018 601.00 PP 0001 101 117104 P085607 07/18/2018 1,724.00 PP 0001 101 117104 P085607 07/18/2018 6,785.50 PP 0001 101 117104 P085607 07/18/2018 663.00 PP User: BREWER, ERIC Page: 1 Current Date: 05/20/2019 Report: RME_POST_CC_79 Current Time: 12:56:11  Current Purchase Order Inquiry City of Lansing Report Date: 07/01/2018 PURCHASE ORDER STATUS INQUIRY PURCHASE ORDER INFORMATION P085607 Vendor: V007910 ERIC'S REFUSE LLC PO Number: PR Number: PR014065 Addr Cd: APPO BOX 16035 Partially Paid LANSING, MI 48901-6035 Confirm: Requested by: 12401 Req. Dt: 09/11/2018 Blanket Number: Account: Approved Status: APRV Apr Dt: 09/11/2018 Blanket Amount: 0.00 Bid: P085607 Printed by: SROBINSO Print Dt: 05/01/2019 Blanket Remaining: 0.00 Contract: Buyer: B003 Ship To: S42200 End Use: LYNNEPUENTE Req. Codes: AM Bill To: S42200 Terms: ITEMS Qty Qty Tax1 Discount Catalog F/A Print Item Ordered Received UN Unit Price Key Object Tax2 Charges Extended Ship To Whse Chg 0001 150,000 145,170 EA 1.00 101 117104 0.00 150,000.00 N Y TEMPORARY TRASH CONTRACT BEGINNING 7/01/2018 AND RUNNING THRU 6/30/2019 VENDOR IS TO PROVIDE ALL LABOR & EQUIPMENT REQUIRED FOR THE COMPLETE REMOVAL OF TRASH & DEBRIS PER THE CITY OF LANSING ORDINANCE. THE TOTAL PAYMENT AMOUNT IS BASED ON EACH INDIVIDUAL JOB AND THE FULL CONTRACT DOLLAR AMOUNT IS NOT GUARANTEED. APPROVAL STATUS This Requisition has been approved Status Approver Received In Processed Out Accepted PUENTE, LYNNE 2018/09/11 9:58:02 2018/09/11 9:52:22 Accepted Stephanie Robinson 2018/09/11 9:59:32 2018/09/11 9:58:34 ENCUMBRANCES Item # Key Object Reference # Post Date EN Amount PD Amount T Pay 0001 101 117104 P085607 09/11/2018 150,000.00 EN 0001 101 117104 P085607 09/11/2018 9,769.00 PP 0001 101 117104 P085607 09/19/2018 2,559.00 PP 0001 101 117104 P085607 09/19/2018 1,729.00 PP 0001 101 117104 P085607 09/19/2018 553.00 PP 0001 101 117104 P085607 09/19/2018 175.00 PP 0001 101 117104 P085607 09/19/2018 909.00 PP 0001 101 117104 P085607 09/19/2018 490.00 PP 0001 101 117104 P085607 09/19/2018 803.00 PP 0001 101 117104 P085607 09/19/2018 959.00 PP 0001 101 117104 P085607 09/27/2018 175.00 PP 0001 101 117104 P085607 09/27/2018 429.00 PP 0001 101 117104 P085607 09/27/2018 889.00 PP 0001 101 117104 P085607 09/27/2018 175.00 PP 0001 101 117104 P085607 09/27/2018 1,701.50 PP 0001 101 117104 P085607 09/27/2018 328.00 PP 0001 101 117104 P085607 09/27/2018 1,474.50 PP 0001 101 117104 P085607 09/27/2018 175.00 PP 0001 101 117104 P085607 09/27/2018 479.00 PP 0001 101 117104 P085607 09/27/2018 849.00 PP 0001 101 117104 P085607 09/27/2018 175.00 PP 0001 101 117104 P085607 09/27/2018 175.00 PP 0001 101 117104 P085607 09/27/2018 197.00 PP 0001 101 117104 P085607 09/27/2018 787.00 PP 0001 101 117104 P085607 10/03/2018 1,625.00 PP 0001 101 117104 P085607 10/03/2018 605.00 PP 0001 101 117104 P085607 10/03/2018 391.00 PP 0001 101 117104 P085607 10/03/2018 5,839.00 PP 0001 101 117104 P085607 10/03/2018 847.00 PP 0001 101 117104 P085607 10/03/2018 629.00 PP User: BREWER, ERIC Page: 11 Current Date: 05/20/2019 Report: RME_POST_CC_79 Current Time: 12:56:11  ;9%E STATE OF MICHIGAN GRETCHEN WHITMER DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS ORLENE HAWKS GOVERNOR DIRECTOR LANSING January 9, 2019 John Simmons c/o Simmons Properties, LLC info@glelevators.com RID # 1901-00057 Reference/Transaction: Transfer Location 2018 Resort Class C & SDM License With Sunday Sales Permit (AM), Sunday Sales Permit (PM), Outdoor Service (1 Area), Catering Permit, (2) Bars And Dance-Entertainment Permit, (Original 550 Resort License, Not At Its Original Location, Must Meet Seating And Food Requirements) From 7786 E Us 10, Walhalla To 419 Spring St, Lansing And Transfer Governmental Unit From Branch Twp, Mason County To Lansing City, Ingham County Please let this letter serve as notice the Michigan Liquor Control Commission has referred your application to our Enforcement Division for investigation of your request. Applicant/Licensee: Simmons Properties, LLC Business address and phone number: 419 Spring St, Lansing MI 48912, Ingham County Home address and phone number of partner(s)/subordinates: As part of the licensing process, an investigation is required by the Michigan Liquor Control Commission Enforcement Division. The Enforcement investigation will be conducted from the following designated District Office: Lansing District Office (866) 813-0011 You may contact your designated District Office regarding any appointments or questions on documentation requested by the Investigator. Failure to provide requested information or to keep scheduled appointments will cause the application to be returned to the Lansing office for cancellation. Since this request is a transfer under MCL 436.1529(1), approval of the local unit of government is not required. However, a copy of this notice is also being provided to Local Governmental Unit should they wish to submit an opinion on the application or advise of any local non-compliance issues. Under administrative rule R 436.1105, the Commission shall consider the opinions of the local residents, local legislative body, or local law enforcement agency with regard to the proposed business when determining whether an applicant may be issued a license or permit. Under administrative rule R 436.1003, the licensee shall comply with all state and local building, plumbing, zoning, sanitation, and health laws, rules, and ordinances as determined by the state and local law enforcements officials who have jurisdiction over the licensee. The licensee must obtain all other required state and local licenses, permits, and approvals before using this license for the sale of alcoholic liquor. Approval of this license by the Michigan Liquor Control Commission does not waive any of these requirements. MICHIGAN LIQUOR CONTROL COMMISSION Retail Licensing Division (866) 813-0011 cc: Lansing City Clerk MICHIGAN LIQUOR CONTROL COMMISSION ANDREW J. DELONEY, CHAIRMAN 525 W. Allegan St. x P.O. BOX 30005 x LANSING, MICHIGAN 48909 www.michigan.gov/lcc x 866-813-0011  97
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 STATE OF MICHIGAN GRETCHEN WHITMER DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS ORLENE HAWKS GOVERNOR DIRECTOR LANSING Thursday, September 26, 2019 Michael J. Brown, Attorney C/O BOARD OF TRUSTEES, MICHIGAN STATE UNIVERSITY mbrown@cebhlaw.com RID # RQ-1908-14021 Reference/Transaction: TRANSFER OWNERSHIP ESCROWED 2019 CLASS C LICENSED BUSINESS WITH SUNDAY SALES PERMIT (PM), ENTERTAINMENT PERMIT, AND SUNDAY SALES PERMIT (AM) FROM HOA RESTAURANT HOLDER, LLC (A DELAWARE LIMITED LIABILITY COMPANY); TRANSFER LOCATION FROM 172 E EDGEWOOD BLVD TO 3535 FOREST RD, STE C88A, LANSING; NEW ADD BAR PERMIT, FOR A TOTAL OF (2) BARS; NEW OUTDOOR SERVICE AREA; NEW SPECIFIC PURPOSE PERMIT (GOLF); TRANSFER CLASSIFICATION FROM CLASS C LICENSE ISSUED UNDER MCL 436.1531 TO CLASS C LICENSE ISSUED UNDER MCL 436.1513(4) (NON-TRANSFERABLE) AT 3535 FOREST RD STE C88A, LANSING, MI 48910-3831 IN LANSING CITY IN INGHAM COUNTY Please let this letter serve as notice the Michigan Liquor Control Commission has referred your application to our Enforcement Division for investigation of your request. Applicant/Licensee: BOARD OF TRUSTEES, MICHIGAN STATE UNIVERSITY Business address and phone number: 3535 FOREST RD STE C88A, LANSING, MI 48910-3831 IN LANSING CITY IN INGHAM COUNTY Home address and phone number of partner(s)/subordinates: Board of Trustees, Michigan State University; 426 Auditorium Rd Hannah Administration Building Rm 450 East Lansing MI 48824-1046 As part of the licensing process, an investigation is required by the Michigan Liquor Control Commission Enforcement Division. The Enforcement investigation will be conducted from the following designated District Office: Lansing District Office (517) 284-6330 You may contact your designated District Office regarding any appointments or questions on documentation requested by the Investigator. Failure to provide requested information or to keep scheduled appointments will cause the application to be returned to the Lansing office for cancellation. Since this request is a transfer under MCL 436.1529(1), approval of the local unit of government is not required. However, a copy of this notice is also being provided to Local Governmental Unit should they wish to submit an opinion on the application or advise of any local non-compliance issues. Under administrative rule R 436.1105, the Commission shall consider the opinions of the local residents, local legislative body, or local law enforcement agency with regard to the proposed business when determining whether an applicant may be issued a license or permit. Under administrative rule R 436.1003, the licensee shall comply with all state and local building, plumbing, zoning, sanitation, and health laws, rules, and ordinances as determined by the state and local law enforcements officials who have jurisdiction over the licensee. The licensee must obtain all other required state and local licenses, permits, and approvals before using this license for the sale of alcoholic liquor. Approval of this license by the Michigan Liquor Control Commission does not waive any of these requirements. MICHIGAN LIQUOR CONTROL COMMISSION Retail Licensing Division (866) 813-0011 cc: HOA RESTAURANT HOLDER, LLC (A DELAWARE LIMITED LIABILITY COMPANY) estherm@hooters.com LANSING CITY chris.swope@lansingmi.gov MICHIGAN LIQUOR CONTROL COMMISSION PAT GAGLIARDI, CHAIRMAN 525 W. Allegan St. x P.O. BOX 30005 x LANSING, MICHIGAN 48909 www.michigan.gov/lcc x 866-813-0011