Committee on Intergovernmental Relations

AGENDA Committee on Intergovernmental Relations Wednesday, September 25, 2019 @ 8:00 a.m. Council Conference Room, City Hall 10th Floor Council Member Brian T. Jackson, Chair Council Member Jeremy Garza, Vice Chair Council Member Kathie Dunbar, Member 1. Call to Order 2. Public Comment 3. Approval of Minutes  August 27, 2019 4. Discussion/Action: A.) DISCUSSION- Ingham County Animal Control Services B.) DISCUSSION–Report on the Progress of the Climate Action Plan Project 5. Other 6. Adjourn  DRAFT MINUTES Committee on Intergovernmental Relations Tuesday, August 27, 2019 @ 8:00 a.m. Council Conference Room, City Hall CALL TO ORDER The meeting was called to order at 8:07 a.m. ROLL CALL Council Member Brian T. Jackson, Chairperson- left the meeting at 8:20 a.m. Council Member Jeremy Garza, Vice Chairperson Councilmember Kathie Dunbar, Member – arrived at 8:13 a.m. OTHERS PRESENT Sherrie Boak, Council Office Manager Andy Kilpatrick, Public Service Director Joseph Abood, Chief Deputy City Attorney – arrived at 8:17 a.m. Sharon Bannon PUBLIC COMMENT No Public Comment at this time. MINUTES The July 10, 2019 minutes placed on file. DISCUSSION/ACTION DISCUSSION – 2019 Committee Meeting Schedule The Committee discussed the remaining 2019 dates and determined they would meet on the 2nd & 4th Wednesday for the rest of 2019 at 8 a.m. DISCUSSION –Continued Discussion on Climate Action Planning Project Mr. Kilpatrick confirmed that his office has provided vehicle information to Commons Logics, and is working on obtaining the utility information from Consumers Energy for all the City usage. This is all in phase 1, which is City operations, vehicles and buildings. Council Member Jackson reiterated a conversation he had with Ms. Erhardt who stated she was not getting information from the City in a timely manner. The Committee discussed changing the deadline date for the report from Resolution 2019-071 to November or December 2019. Mr. Kilpatrick confirmed they have all the vehicle information, the electric from BWL, but they are waiting on the Consumers Energy usage along with water and sewer. Once all the information is obtained, they can estimate  DRAFT the baseline from energy costs, greenhouse gases, and look at how compare to other buildings and vehicle fleet. Council Member Jackson asked, on behalf of Ms. Erhardt a point person in Public Service. Mr. Kilpatrick confirmed that the Mayor’s office sent out an email to all department directors informing them of who she is and what work she will be contacting them for. He stated he also provided her with point persons in each department to work with on what she needs. Council Member Jackson left the meeting at 8:20 p.m. Council Member Dunbar asked the Committee to consider looking outside the City for a plan regarding setting a baseline to see how the City can improve, and then sent a percentage on where to reduce to. MOTION BY COUNCIL MEMBER DUNBAR TO AMEND RESOLUTION 2019-071 TO THE DATE FOR DELIVERABLES TO DECEMBER 31, 2019. MOTION CARRIED 2-0. DISCUSSION - FY2020/2021 Budget Priorities The Committee discussed additions to the Budget Priorities, including requesting a staff person at the City level to address climate action, with the potential of being a Sustainability Coordinator. Mr. Kilpatrick confirmed that the Mayor’s office has held discussions with his officer on this same option. The Committee determined they would request the language be drafted up to present to the full Council. The Committee then discussed carbon credits and the options for the City to receive grants based on efforts showing the City is leaving a smaller carbon footprint and efficiencies. Ms. Bannon proposed a discussion on electric vehicles for the City and Mr. Kilpatrick clarified that based on the miles on the City vehicles they are not seeing a significant impact and they already receive cheaper government rates on the vehicle purchases. Ms. Bannon also asked the City look into City property, walkways, parks, facilities and areas where there is energy waste. The Committee determined they will meet again on September 25, 2019 where they will discuss the status of the progress with Commons Logic LLC, and also invite Animal Control, LPD Chief Green and County Commissioners to discuss Animal Control after hours. Mr. Abood confirmed that the Committee on Public Safety is also working with the LPD and Animal Control on the leash law ordinance. Mr. Abood informed the Committee that with moving the meetings to Wednesdays Ms. Hagen will be able to attend. Adjourned at 8:50 a.m. Submitted by, Sherrie Boak, Council Officer Manager Lansing City Council Approved ___________________  The following information was obtained off the Ingham County Animal Control Website http://ac.ingham.org/CountyOrdinanceLaws.aspx Commons Logic, LLC ann@commonslogic.com 616-889-5977 City of Lansing - Climate Action Plan​ ​Project Update as of 9/18/19 ● Timeline for project extended to 12/31/19 ● Requested Purchase of ICLEI Framework for GHG Inventory ○ Cost is $1,750.00 for Membership and Access to Framework ○ International Council for Local Environmental Initiatives (ICLEI) ​http://icleiusa.org ○ ICLEI Framework in use with City of East Lansing ○ ICLEI Offers many services that will be beneficial to future phases of project and future Sustainability Coordinator ○ Suggested cost could be allocated from the Commons Logic contract if no other source of funding is available. ○ STATUS: ​Waiting for response ● Data Collection & Analysis ○ Requested Data - More detail and trend data is needed ○ Received partial data from recycling, fleet, water/sewage and electricity ■ Require at least 3 years of data for trend analysis ■ Require natural gas data from Consumers Energy - Requested ■ Also requested any other planning documents available such as utility plan, city master plan, strategic plan, etc. ○ STATUS: ​In process of contacting City departments directly to request additional and more detailed data but does not include Consumers Energy or LBWL which requires City to contact. ● Inventory and Assess Current Sustainability Activities/Projects ○ Requested names of department leads, directors, managers including organizational charts ○ Received varying types of information - working to sort and prioritize ○ Will be scheduling interviews via phone or in person ○ STATUS: ​In process Page 1 of 2 Commons Logic, LLC ann@commonslogic.com 616-889-5977 Initial Information/Data Request (May 2019): ​Updated 8/20/19 Requesting Data (3-5 Year Trend) ​Including detail of use per building, department, operation, vehicle, etc. The more detail the better​. 1. Energy a. Natural Gas - ​Andy to provide data from Consumers Energy b. Electricity – ​12 months provided - need 3 years to trend data 2. Waste Management/Recycling ​- Lori provided data - In process of reviewing 3. Transportation Fuel - ​Ann follow Up Fleet Manager for more data 4. Water Use – ​12 months provided - need 3 years to trend data 5. WWTP Volume – ​12 months provided - need 3 years to trend data General Information 1. Organizational Chart: Departments, Directors/Supervisors, and Contact Information 2. City Buildings: list, square footage, use type, age, etc. - ​Andy to provide 3. Number of employees: Departments ​Andy to provide 4. Fleet Information - ​Ann follow Up Fleet Manager for more data a. Number of vehicles and purpose, Mileage/MPH b. Equipment Fleet 5. Number of city acres maintained – lawn, green space, snow removal ​Ann will provide more definition 6. Number of miles of roadway maintained - ​Andy to provide Plans & Documents 1.​ ​City Master Plan – See website 2.​ ​Strategic Plan – No City wide plan in place 3.​ ​Utility Plan – Refer to LBWL 4.​ ​Neighborhood and Engagement Programs – Specific to sustainability and climate ? Page 2 of 2  RESOLUTION #2019-253 BY THE COMMITTEE ON INTERGOVERNMENTAL RELATIONS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, Resolution 2019-071 determined funding and the project scope for the Phase 1 of the City of Lansing Climate Action Planning Project; and WHEREAS, the contractor, Commons Logics, LLC through the Committee on Intergovernmental Relations was to provide the deliverables to include the final report summarizing all data, findings and recommended next steps for implementation and subsequent phases no later than October 1, 2019; and WHEREAS, the project data collection and analysis will not be completed by the original date, therefore the completion date will be extended to December 31, 2019. NOW THEREFORE BE IT RESOLVED, the contractor, Commons Logics, LLC through the Committee on Intergovernmental Relations is to provide the deliverables to include the final report summarizing all data, findings and recommended next steps for implementation and subsequent phases no later than December 31, 2019.