Committee on Public Service

AGENDA Committee on Public Services Monday, August 31, 2020 @ 4:00 p.m. https://us02web.zoom.us/j/89974932368; ID 899 7493 2368; Dial In: (312) 626 6799 Email comments prior to the meeting to sherrie.boak@lansingmi.gov Council Member Dunbar, Chair Council Member Spitzley, Vice Chair Council Member Spadafore, Member 1) Call to Order 2) Public Comment on Agenda Items 3) Minutes  August 25, 2020 4) Discussion/Action: A. RESOLUTION – Acceptance of Pavement Asset Management Plan B. RESOLUTION – Traffic Control No. 20-07; Install Stop Signs’ High Street and Cesar Chavez Avenue Intersection 5) Adjourn Executive Order 2020-4, Governor Whitmer declared a statewide State of Emergency due to the spread of the novel coronavirus (COVID-19). To mitigate the spread of COVID-19 and to provide essential protections to vulnerable Michiganders and this State’s health care system and other critical infrastructure, it is crucial that all Michiganders take steps to-limit in-person contact, particularly in the context of large groups. Therefore, the above meetings will be conducted via audio/video conference. The meetings are being held electronically in accordance with the Open Meetings Act in an effort to protect the health and safety of the public. Members of the public wishing to participate in the meeting may do so by logging into or calling into the meetings using the website or phone number above, and meeting ID provided. Michigan Executive Order 2020-154 provides temporary authorization of remote participation in public meetings and hearings. Persons with disabilities who need an accommodation to fully participate in these meetings should contact the City Council Office at 517-483-4177 (TTY 711) 24 hour notice may be needed for certain accommodations. An attempt will be made to grant all reasonable accommodation requests.  MINUTES Committee on Public Service Tuesday, August 25, 2020 @ 4:00 p.m. Via Zoom https://us02web.zoom.us/j/81633315842; ID: 816 3331 5842; Dial In: (312) 626 6799 CALL TO ORDER The meeting was called to order at 4:01 p.m. by Council Member Dunbar. ROLL CALL-via remote audio/video Council Member Dunbar, Chair Council Member Spitzley, Vice Chair – arrived at 4:13 p.m. Council Member Spadafore, Member OTHERS PRESENT Renee Richmond, Council Administrative Assistant Andy Kilpatrick, Public Service Dept. Michelle Smalley, Administrative Assistant Public Service Dept. Greg Venker, Assistant City Attorney – arrived at the end of the meeting Nicholas Montry, Public Service Dept. Minutes MOTION BY COUNCIL MEMBER DUNBAR TO APPROVE THE MINUTES FROM JULY 29, 2020 AS PRESENTED. MOTION CARRIED 2-0. Discussion RESOLUTION – Special Assessment; Snow & Ice Removal Assessment Winter 2019-2020; 500 E. Oakland Avenue Council Member Dunbar asked Mr. Kilpatrick to explain the policy regarding the Snow & Ice Assessment, and after the brief overview Ms. Smalley informed the Committee that the notification period is 24 hours after they are posted. Mr. Montry introduced himself and stated he was available if they had any questions. Council Member Dunbar stated there were no public comments made at the Council Public Hearing. The Committee did receive two email appeals, one from 500 E. Oakland and one from 1112 Kelsey. The Committee reviewed the email appeals. 500 E. Oakland MOTION BY COUNCIL MEMBER SPADAFORE TO DENY THE APPEAL FOR 500 E. OAKLAND ON THE SNOW AND ICE ASSESSMENT WINTER ROLL FOR 2019/2020. Council Member Dunbar read the appeal which stated there were tenants at the time and are no longer renting so they cannot collect on the charge. Council Member Dunbar asked if anyone from Public Service had reached out to the property owners, and Mr. Kilpatrick stated Public Service received the appeal from Ms. Boak, Council Office Manager on August 24th and believes his staff did speak to someone from the property. ROLL CALL VOTE, MOTION TO DENY CARRIED 2-0. 1112 Kelsey Avenue Council Member Dunbar ask Public Service representatives for details on their practices when someone purchases a property and there is no lien, no assessments and no outstanding issues because of delay in the City processing. It was noted the appeal document noted there were no outstanding notices or assessments. Mr. Kilpatrick and Council Member Dunbar both agreed there were no attachment to the email response to dispute the assessment. MOTION BY COUNCIL MEMBER SPADAFORE TO DENY THE APPEAL FOR THE SPECIAL ASSESSMENT FOR SNOW & ICE REMOVAL WINTER 2019-2020 FOR 1112 KELSEY AVENUE. ROLL CALL VOTE, MOTION TO DENY CARRIED 2-0. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE SPECIAL ASSESSMENT FOR THE SNOW AND ICE ASSESSMENT FOR WINTER 2019/2020 AS PRESENTED. ROLL CALL VOTE, MOTION CARRIED 2-0. Council Member Spitzley arrived at 4:13 p.m. RESOLUTION – Special Assessment; Glenburne Commons, Trash & Grass Abatement, Roll #GM-2020 4307 Courtland Council Member Dunbar noted she did not have any public comments from the Council public hearing. It was also noted the author of the email appeal was not present in this ZOOM meeting. She lastly noted that the email made it appear the owner was not familiar with the assessment and why the residents were paying. Council Member Dunbar then briefly outlined the history of the assessment for the Committee and public present, explaining the area that is maintained by the City contractors because it had become a nuisance and the Glenburne Commons Association was not currently set up to maintain it and pay for it, therefore the City assisted them setting up this annual assessment. MOTION BY COUNCIL MEMBER SPADAFORE TO DENY THE APPEAL FOR 4307 COURTLAND FOR THE SPECIAL ASSESSMENT; GLENBURNE COMMONS, TRASH & GRASS ABATEMENT, ROLL #GM-2020. ROLL CALL VOTE, MOTION TO DENY CARRIED 3-0. 4333 MacDougal Circle Council Member Dunbar reviewed the email appeal noted the resident obtained the property in April and requested to be removed as the assessment doesn’t apply. Mr. Kilpatrick confirmed this does get assessed to the property and he suggested possible assistance from Bob Rose to have a history of the Glenburne Commons property mailed to the current residents. Councilmember Spitzley suggested possibly sending out an overview and history along with the notice. Mr. Kilpatrick offered to start to work with the OCA on the appropriate paperwork. MOTION BY COUNCIL MEMBER SPADAFORE TO DENY THE APPEAL FOR 4333 MACDOUGAL CIRCLE FOR THE SPECIAL ASSESSMENT; GLENBURNE COMMONS, TRASH & GRASS ABATEMENT, ROLL #GM-2020. ROLL CALL VOTE, MOTION TO DENY CARRIED 3-0. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE SPECIAL ASSESSMENT FOR GLENBURNE COMMONS TRASH AND GRASS ABATEMENT, ROLL #GM-2020 AS PRESENTED. ROLL CALL VOTE, MOTION CARRIED 3-0. DISCUSSION – Fiscal Year 2021/2022 Budget Priorities Council Member Spadafore stated that he would be presenting to COW a discussion to change the format of the document. Council Member Dunbar stated the Committee on Public Service will review at their meeting on Tuesday, September 8, 2020. Mr. Venker arrived into the meeting asking if they needed any assistance from the OCA regarding a legal history on Glenburne Commons assessment, and Council Member Dunbar stated there was nothing presented. Public Comment No public comment at this time. ADJOURN The meeting was adjourned at 4:29 p.m. Submitted by Renee Richmond, Recording Secretary Lansing City Council Approved: ___________________  BY THE COMMITTEE ON PUBLIC SERVICE RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING Acceptance of Pavement Asset Management Plan WHEREAS, Michigan Public Act 325 of 2018 requires local road agencies to develop and submit an asset management plan to the Transportation Asset Management Council (TAMC) including an asset inventory, performance goals, risk of failure analysis, anticipated revenues and expenses and performance outcomes to be submitted to TAMC; and WHEREAS, local road agencies responsible for 100 or more certified miles of road, based on the 2017 PA 51 Mileage Certification, including all 83 Michigan counties and 39 Michigan cities are required to submit their completed asset management plans in designated phases beginning October 1, 2020; and WHEREAS, The City of Lansing has a deadline of October 1, 2020 to submit a Pavement Asset Management Plan to the TAMC; and WHEREAS, the City of Lansing Public Service Department has completed a Pavement Asset Management Plan containing the required information; and WHEREAS, the TAMC requires a resolution accepting the Asset Management Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby accepts the 2020 Pavement Asset Management Plan; and BE IT FINALLY RESOLVED that a copy of this resolution be added to the Pavement Asset Management Plan before submittal to the TAMC.  RESOLUTION #2020- BY THE COMMITTEE ON PUBLIC SERVICES RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, the Engineering Division of the Public Service Department Has conducted a Traffic Signal Removal/Upgrade Study at the intersection of Cesar E. Chavez Avenue and High Street to determine if the traffic volumes currently meet the Michigan Manual of Uniform of Traffic Control Devices (MMUTCD) Traffic Signal Warrants; WHEREAS, the Traffic Signal Removal/Upgrade Study was conducted as part of an overall evaluation of the Traffic Signal System to determine if the signal should be modernized or removed as a result of recent traffic volume reductions; WHEREAS, the Engineering Division’s study determined the existing traffic volumes at the intersection of Cesar E. Chavez Avenue and High Street do not meet current MMUTCD Traffic Signal Warrants; WHEREAS, field observations determined the placement of the traffic signal in flash on Cesar E. Chavez Avenue at High Street would improve traffic operations at the intersection; WHEREAS, The Engineering Division has received no complaints from businesses or residents since the signal was placed in flash on May 6, 2019; WHEREAS, there have been no reported accidents at this intersection since the signal was placed in flash; WHEREAS, Based on the observations and no public concern, the City of Lansing’s Transportation Section recommends the permanent removal of the traffic signals with stop signs installed on High Street requiring all High Street traffic to stop prior to entering the intersection at Cesar E. Chavez Avenue; WHEREAS, the Public Service Board has reviewed and voted unanimously to recommend the removal of traffic signals and the installation of stop signs on High Street at the Cesar E Chavez Avenue and High Street intersection; WHEREAS, the draft minutes for the Public Service Board containing their review of this matter are on file with the City Clerk's office; WHEREAS, the Mayor concurs with the recommendation of the Engineering Division; WHEREAS, the Committee on Public Safety reviewed the report and concurs with the recommendation of the Administration; NOW, THEREFORE, BE IT RESOLVED, that the Lansing City Council approves Traffic Control Order No. 20-07, thereby authorizing the Transportation Engineer to install stop signs on High Street at the High Street and Cesar E. Chavez Avenue intersection; BE IT FINALLY RESOLVED that Traffic Control Order No. 20-07 shall become effective when signed by the Transportation Engineer and filed with the City Clerk and the appropriate signs are installed.