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Committee on Ways and Means

Regular Meeting

Lansing, MI · January 27, 2020

AgendaMinutes

Minutes

MINUTES Committee on Ways and Means Monday, January 27, 2020 @ 4:00 p.m. 10th Floor Conference Room, City Hall CALL TO ORDER The meeting was called to order at 4:00 p.m. ROLL CALL Council Member Carol Wood, Chair Council Member Peter Spadafore, Vice Chairperson Council Member Brian T Jackson, Member OTHERS PRESENT Sherrie Boak, City Council Office Manager Lisa Hagen, Assistant City Attorney/Council Research Assistant Eric Brewer, Council Internal Auditor Amber Paxton, Financial Empowerment Emily Stevens, Parks and Recreation Joe McClure, LPD Sgt. Schlagel, LPD Jim Smiertka, City Attorney Minutes MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE MINUTES FROM OCTOBER 28, 2019 AS PRESENTED. MOTION CARRIED 3-0. Public Comment No public comment at this time. Discussion/Action RESOLUTION – National League of Cities; Addressing Fines & Fees Equitably Grant Ms. Paxton acknowledged that the City received part one of this grant in July 2019 for $10,000. She then provided details on the grant which included specifics on the program in conjunction with 54-A District Court on debt related cases. They have posted an RFP for restoration justice and currently have been impressed with the submissions. Ms. Paxton went on to state that this grant will be used to off-set staff time on the project, and the balance will be used for incentive dollars for those effected by the debt which is preventing them from getting their driver’s license back if they participate in the financial empowerment center program. Council Member Jackson asked if there were an initial results on how many people will be impacted, and Ms. Paxton stated they are looking at the violations because of unpaid debt, and their research shows in Lansing there are 70% male, 53% African American and well over half are under the age of 30. Council Member Jackson then asked about the Restorative Justice Program itself, and stated it is a support circle and this grant will be only for those people affected by an arrest because of fines and costs. Council Member Jackson asked if they have looked at the recent study done by the State of Michigan Task Force, and Ms. Paxton noted they will be working with a researcher from MSU who was paid out of the 1st portion of the grant and she will be incorporating the State information into her findings. Council Member Wood asked how waiving the fees would impact the budget where they have noted they will take in fees. Ms. Paxton stated it would be minimum because there about 150 maximum of the 1800 cases and fines are not being waived but the fees are. Council Member Jackson asked if they considered extending the program to include “No License on Person” cases, and Ms. Paxton confirmed she had not considered that but would look into it. Council Member Wood noted the grant form stated there was no City match and Ms. Paxton confirmed they are using current staff. MOTION BY COUNCIL MEMER SPADAFORE TO APPROVE THE RESOLUTION FOR THE NATIONAL LEAGUE OF CITIES EQUIABLY GRANT. MOTION CARRIED 3-0. RESOLUTION – Grant Acceptance; Lansing Parks and Recreation w/Lansing Police Department; Project Safe Neighborhood Ms. Stevens stated this grant will work with the current LPD Basketball programs on Friday and Saturday evenings in the summer and the program also extends to indoors during the winter months for after school programs. The grant will cover LPD cost, staff cost, the gym use, court use, prizes and food. Council Member Wood asked for confirmation that there is no City match, and Ms. Steven confirmed along with noting the source of the grant will be the Battle Creek Community Foundation. The Committee and applicants spoke briefly about statistics on attendance and Mr. McClure stated he would get the numbers to the Committee. Council Member Wood asked about conditions on participants meeting or being out after curfew and Ms. Stevens noted they had not had any issues in the past but would reach out to LPD for further details on if they have something in place. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE PROJECT SAFE NEIGHBORHOOD PARKS AND RECREATION GRANT. MOTION CARRIED 3-0. RESOLUTION – Grant Acceptance; Lansing Police Department; Project Safe Neighborhoods Grant Mr. McClure informed the Committee that this grant was also from the Battle Creek Community Foundation, along with the US Attorney office. It is a Federal grant with no match, encouraging community engagement with LPD on the “LPD and Me Workshop” which assists the youth between the ages of 8-15; a maximum of 25 students to be trained in law enforcement. The grant will also go towards Hoop-It-Up where the LPD officers participate in open basketball games with the youth and are provided with a basketball hoop and basketball to use. Other programs the grant will go towards is a health and fitness club for 8-16 year olds on staying fit and health, pairing them with an officer to work out with twice a week. Lastly funds will also be used to print 3,000 welcome packets for distribution, and “Light up Lansing” where they will pass out light bulbs. Council Member Jackson asked who in the LPD would be in charge of these programs and was told Officer Osborn. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE PROJECT SAFE NEIGHBORHOODS GRANT FOR LPD. MOTION CARRIED 3-0. RESOLUTION – Grant Acceptance; Lansing Police Department; Sub-Recipient of MSP for Byrne Justice Assistance Grant Mr. McClure informed the Committee that the grant of $133,200 will not have a City match, goes through 9/30/2020 and the items it will purchase include video analytics software, video processor hardware, and is also par to of the technology enhancement grant. Council Member Wood referenced the grant form and asked if it was awarded in October, but the Committee is just seeing it, and Council Member Spadafore confirmed that this Committee did not meet again in 2019 after it was awarded and this was the first Committee meeting. Mr. McClure assured the Committee that no purchases have been made as of yet. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE BYRNE JUSTICE ASSISTANCE GRANT. MOTION CARRIED 3-0. RESOLUTION – Grant Acceptance; Lansing Police Department; 2019 Justice Assistance Grant Mr. McClure noted this is the annual JAG grant and out of the $116,680 the County will get $11,226. The City will use their funds to purchase uniform upgrades and redaction software. Mr. McClure could not provide any details on what the County would be using their funds for. Council Member Jackson noted in the past software purchases were made that did not sync with currently equipment, and he asked if they had done the research to make sure this purchase would be compatible. Mr. McClure noted that before they purchase it they will screen for compatibility with current programs. Council Member Wood asked if they have to get IT approval first, and Mr. McClure confirmed that IT has been involved already with all their software and computer purchases. Mr. Brewer referred the Committee to the packet noting the vetting documentation was all included. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE 2019 JUSTICE ASSISTANCE GRANT. MOTION CARRIED 3-0. Sole Source Purchase; Lansing Police Department; Action Target Inc. vendor for Bullet Traps at Lansing Police Firearms Range Sgt. Schlagel explained the sole source was to replace two traps that catch rounds in the shooting range because they were unsafe. This vendor is the sole vendor due to the fact that they equipment is outdated and they are the only vendors that have the replacement parts. Sgt. Schlagel confirmed the purchase was made on January 8, 2020. Council Member Wood asked Sgt. Schlagel to provide any updates on the current condition of the shooting range itself. Sgt. Schlagel acknowledged it was building 1999, some of the equipment had a 10 year life expectancy and confirmed the range does need some updating. Per this vendor the cost for a complete upgrade could come in at $830,000, and would not include the removal of the current system. Council Member Spadafore stepped away from the meeting at 4:29 p.m. Sgt. Schlagel informed the Committee that currently he was not able to put a life cycle on the current condition of the range, but weather and other factors take a toll on them. Council Member Spadafore returned to the meeting at 4:31 p.m. MOTION BY COUNCIL MEMBER SPADAFORE TO PLACE ON FILE THE SOLE SOURCE FOR LPD AND ACTION TARGET, INC. 3-0. Council Member Wood asked Sgt. Schlagel to provide an overview on the current range to the Committee in the future. Mr. McClure added to the conversation that there is a request in the 2021 budget for replacement. ADJOURN Adjourn at 4:35 p.m. Submitted by, Sherrie Boak, Council Office Manager Lansing City Council Approved by the Committee on February 14, 2020

Agenda

AGENDA Committee on Ways and Means Monday, January 27, 2020 @ 4:00 p.m. City Council Conference Room, City Hall 10th Floor Councilmember Wood, Chair Councilmember Spadafore, Vice Chair Council Member Jackson, Member 1. Call to Order 2. Approval of Minutes  October 28, 2019 3. Public Comment on Agenda Items 4. Discussion/Action: A.) RESOLUTION – National League of Cities; Addressing Fines & Fess Equitably Grant B.) RESOLUTION – Grant Acceptance; Lansing Parks and Recreation w/Lansing Police Department; Project Safe Neighborhood C.) RESOLUTION – Grant Acceptance; Lansing Police Department; Project Safe Neighborhoods Grant D.) RESOLUTION – Grant Acceptance; Lansing Police Department; Sub-Recipient of MSP for Byrne Justice Assistance Grant E.) RESOLUTION – Grant Acceptance; Lansing Police Department; 2019 Justice Assistance Grant F.) Sole Source Purchase; Lansing Police Department; Action Target Inc. vendor for Bullet Traps at Lansing Police Firearms Range 5. Other 6. Adjourn MINUTES Committee on Ways and Means Monday October 28, 2019 @ 5:00 p.m. 10th Floor Conference Room, City Hall CALL TO ORDER The meeting was called to order at 5:00 p.m. ROLL CALL Council Member Patricia Spitzley, Chair Council Member Peter Spadafore, Vice Chairperson Council Member Kathie Dunbar, Member OTHERS PRESENT Sherrie Boak, City Council Office Manager Eric Brewer, Council Internal Auditor Lisa Hagen, Assistant City Attorney/Council Research Assistant Anethia Brewer, Court Administrator Judge Cynthia Ward Danielle Strouse, Probation Court William Englter, Lansing Emergency Management Council Member Washington – left at 5:12 p.m. Jim Smiertka, City Attorney - arrived at 5:07 p.m. Joe McClure, LPD No Finance or Budget Staff present Minutes MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE MINUTES FROM OCTOBER 7, 2019 AS PRESENTED. MOTION CARRIED 3-0. Public Comment No public comment Discussion/Action Sole Source; Economic Development & Planning Department; Info Traffic Parking Solution; Parking Digital Signage Solutions Council Member Spitzley acknowledged that Mr. Gamble was not able to attend this meeting. MOTION BY COUNCIL MEMBER SPADAFORE TO TABLE ANY DISCUSSION ON THE SOLE SOURCE UNTIL THE NEXT COMMITTEE MEETING WHEN MR. GAMBLE CAN BE PRESENT. MOTION CARRIED 3-0. RESOLUTION-Grant Acceptance– Emergency Management Performance Grant Mr. Englter outlined for the Committee that the grant is an annual grant with an automatic renewal. The funds come from FEMA and goes towards 39.6% of his position in Emergency Management. This is a performance grant, so the work is performed, and then they submit for reimbursement at the end of the year for the completed items. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE GRANT ACCEPTANCE FOR THE EMPG GRANT. MOTION CARRIED 3-0. RESOLUTION - Grant Acceptance– Domestic Violence Court Grant Ms. Brewer and Judge Ward outlined the grant. It was noted that Judge Ward authored the grant, which was submitted to the Michigan Health and Human Services to fund a domestic violence court. The grant will allow a focus on the second offense, punishable to 1 year in jail and $1,000 fines. Different to the prior domestic violence court grant, this one will allow the court to have a dedicated Probation Officer specific to these cases and a Court Coordinator. Both those positions will be FT contract positions that the two grant will fund. There will be judicial oversight over these second offenders, and the judge will have a domestic violence mentor court to confer with on best practices, judge training and court staff. Lastly, they noted the grant will allow them to be able to provide support for the victims and continued contact to make sure they feel safe. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE GRANT ACCEPTANCE FOR THE DOMESTIC VIOLENCE COURT GRANT. Council Member Dunbar asked about the $2,700 City match. Judge Ward noted that the match is equivalent to her salary so there is no “official match”. Council Member Dunbar then asked the term of the grant and the group stated it was a three (3) year grant with two (2) one-year renewals. Council Member Washington spoke in support of the grant. MOTION CARRIED 3-0. RESOLUTION -Grant Acceptance– Sobriety Court Grant Ms. Brewer acknowledged that the annual grant is lower than in years past, but they have been able to modify it to carry on as expected. Ms. Strouse provided statistics such as since its creation in 2005 they have admitted 196, 176 discharged with 109 of those successful. Currently there are 20 in the program, and in a study from 2012-2016 there were 44 successful completions. Council Member Dunbar asked what criteria had to be met to be titled “successful completion”. Ms. Strouse noted all the requirements must be met, 90 days sobriety, and all components included in the components included in 2 AA meetings/week, fines and cost, community service requirements, victim impact panel, maintain employment or additional community service, then graduation from the program. All members must be adults. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE GRANT ACCEPTANCE FOR THE SOBRIETY COURT GRANT. MOTION CARRIED 3-0. RESOLUTION - Grant Acceptance– Victims of Crime Act (VOCA) Victim Assistance Grant Mr. McClure informed the Committee that this grant is with Michigan Health and Human Services to provide local service to victims of intimate partner violence. It provides education, assess victims of further risk or injury, personal safety planning, arranges for safe shelter, advocacy with the courts, victim’s rights training, and transportation. Council Member Dunbar asked Mr. McClure if this was connected to the grant they just approved for the Courts- Domestic Violence Court grant, and he acknowledged that he was not even aware of that one until this meeting. He continued with outlining the grant noting this grant has in-kind civilian volunteers. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE GRANT ACCEPTANCE OF THE VOCA VICTIM ASSISTANCE GRANT. MOTION CARRIED 3- 0. OTHER Council Staff was asked to invite Mr. Gamble to the next meeting for the Sole Source agenda item. Mr. Brewer offered no comments on any of the agenda items. ADJOURN Adjourn at 5:20 p.m. Submitted by, Sherrie Boak, Council Office Manager Lansing City Council Approved by the Committee on________________ LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: ___________ GRANT NAME: _National League of Cities / JP Morgan Chase and Co. “Cities Addressing Fines and Fees Equitably” (CAFFE)___________________________________ DEPARTMENT: _Neighborhoods & Citizen Engagement – Office of Financial Empowerment___ CONTACT PERSON (INCLUDE EMAIL AND PHONE):_Amber Paxton amber.paxton@lansingmi.gov (517) 483-4530__ APPLICATION DATE: __11/24/2019__________ AWARD DATE: __12/2/2019________ GRANT CYCLE: _7/1/2019 – 5/29/2020 (includes Round 1)___ Check One: _ Annual _√_One-Time FUND AMOUNT: $_30,000 _____ (Breakdown below should total this amount) GOODS & SERVICES $_12,000_______ PERSONNEL (existing-offset) $_13,000_______ CONSTRUCTION $_0 __ LAND $_0 __ OTHER (Incentives) $__5,000____ __ CITY MATCH (IF APPLICABLE): $_N/A _________ GRANT PAYS FOR: This Round 2 grant will be used to offset staff time spent on the project ($13,000). Goods and services include paying for financial counseling at the Financial Empowerment Center at Cristo Rey ($7,500), paying a third party to conduct support circle sessions with parties trained in restorative justice ($1,500) and marketing and outreach ($3,000) as well as $5,000 to provide incentives to participants. FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): With our Round 1 CAFFE grant, we assessed municipal fines and fees, landing on Driving While License Suspended (DWLS) fees as our focus. With Round 2, we will divide those with past due balances for fines and fees related to DWLS into 3 groups – a control group, and 2 treatment groups. One treatment group will be required to attend the Financial Empowerment Center. Both treatment groups will be eligible for significant waivers of fees, and invited to participate in support circles. BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, the City of Lansing wa s se le cte d on July 1 , 20 19 to re ce ive a Round 1 National League of Cities / JP Morgan Chase and Co. grant for “Cities Addressing Fines and Fees Equitably” in the amount of $10,000 (See Resolution 2019 -243); and WHEREAS, the City of Lansing was to receive additional funding for this grant (Round 2) in the amount of $30,000; and WHEREAS, the National League of Cities / JP Morgan Chase and Co. grant was the result of a competitive proposal process, and the Round 2 proposal was submitted by the Office of Financial Empowerment on November 12, 2019, approved on December 2, 2019, and will be received upon approval by Council and signed agreement; and WHEREAS, the National League of Cities / JP Morgan Chase and Co. grant supports the assessment and reforming of municipal fines and fees; and WHEREAS, the National League of Cities awarded $30,000.00 to the City of Lansing’s Office of Financial Empowerment; and WHEREAS, the award for $30,000.00 does not require a local match. NOW, THEREFORE, BE IT RESOLVED, The Lansing City Council approves acceptance of the National League of Cities / JP Morgan Chase and Co. in the total amount of $30,000.00 for the grant period beginning at Council approval and ending May 29, 2020 for the City of Lansing. BE IT FINALLY RESOLVED, The Administration is authorized to create appropriate accounts and to make the necessary operating transfers for the expenditure and control of the balance of the grant funds. LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: GRANT NAME: Project Safe Neighborhoods DEPARTMENT: Parks and Recreation CONTACT PERSON (INCLUDE EMAIL AND PHONE): Emily Stevens emily.stevens@lansingmi.gov 517-483-6074 APPLIICATION DATE: 6/3/19 AWARD DATE: December 2019 GRANT CYCLE: ___________ Check One: _ Annual __X_One-Time FUND AMOUNT: _$36,834.54____________ (Breakdown below should total this amount) GOODS & SERVICES 15,616.38 PERSONNEL 21,218.15 CONSTRUCTION $0.00 LAND $0.00 OTHER (Training) CITY MATCH (IF APPLICABLE): $0 GRANT PAYS FOR: Basketball Programming for 16-24 year olds with support from LPD. FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): Description: Our proposal consists of two programs: Midnight Basketball and Basketball Leadership Academy. Midnight Basketball will be a 10 week of basketball league for ages 16-24 operating Fridays and Saturdays from 8pm to 1am. The primary objective will be to occupy times of high instances of gun violence with positive activities that accentuates relationships between the youth, police, community outreach members and Lansing faith based members. The Basketball Leadership Academy will be a school year program running one night a week at two community centers, focused on leadership training, using basketball as the conduit. Teens enrolled in High School can attend this program that works on basketball skills and hosts guest speakers focused on leadership, college readiness, civic engagement and more. Why: Using violent crime data for 2018, specifically data related to reports of firearms crimes, Lansing figures show in the summer months our firearm related calls for service are heaviest on Friday and Saturday between the hours of 2200 and 0200. The sample set includes the months of April, May and June. A comparative analysis of the January, February and March (typically colder weather months with earlier onset of darkness) shows a different pattern where firearm violence occurs during the week and occurring earlier in the evening. This leads us to offer summer programming on Friday and Saturday late evenings and school time programming during the week during early evenings. Funds are approved for: personnel, gym rental, supplies and marketing Organization name: Lansing Parks and Recreation Name of Collaborating Law Enforcement Partner: Lansing Police Department Program name: Teen Basketball Request Amount: Proposed Start Date: Program Design Description: Our proposal consists of two programs: Midnight Basketball and Basketball Leadership Academy. Midnight Basketball will be a 10 week of basketball league for ages 16-24 operating Fridays and Saturdays from 8pm to 1am. The primary objective will be to occupy times of high instances of gun violence with positive activities that accentuates relationships between the youth, police, community outreach members and Lansing faith based members. The Basketball Leadership Academy will be a school year program running one night a week at two community centers, focused on leadership training, using basketball as the conduit. Teens enrolled in High School can attend this program that works on basketball skills and hosts guest speakers focused on leadership, college readiness, civic engagement and more. Why: Using violent crime data for 2018, specifically data related to reports of firearms crimes, Lansing figures show in the summer months our firearm related calls for service are heaviest on Friday and Saturday between the hours of 2200 and 0200. The sample set includes the months of April, May and June. A comparative analysis of the January, February and March (typically colder weather months with earlier onset of darkness) shows a different pattern where firearm violence occurs during the week and occurring earlier in the evening. This leads us to offer summer programming on Friday and Saturday late evenings and school time programming during the week during early evenings. April-June 2018 January – March 2018 Target: Midnight Basketball will target young males ages 16-24. The Basketball Leadership Academy will target males enrolled in high school. Males account for 85% of victims and 53% of offenders in the Lansing area. The average age of victims is 28.9, while the average age of offenders 23.9. Partners: Lansing Parks and Recreation, Lansing’s Faith Based efforts, Lansing’s Neighborhood and Community engagement office and the Lansing Police Department. Law enforcement involvement: We plan to have an officer on site during Midnight Basketball. We will also ensure officers have information on midnight basketball and the leadership academy so they may encourage participation in their day to day interactions with the public. We plan to have officers stop in and present to the Youth Leadership Academy. Law enforcement will also measure crime statistics in order to evaluate the programs impact. Evaluation Lansing police have identified active areas in the City. Midnight Basketball will take place in the Schmidt Community Center, which is located near an active area. The Basketball Leadership Academy will take place in both the Schmidt Community Center and the Letts Community Center. Letts Community Center is located near another of those active areas. Measurement: The program pilot will seek to show whether firearm crimes can be reduced by introducing activities at our most common times of violent instances. An additional program benefits would be community relationship building opportunities for all groups associated. Measurements will include registration numbers, attendance numbers, firearm crimes during the period of the program. Budget Costs: The funds will be utilized to pay for gym time on Fridays and Saturdays from 8pm to 1am, required employee staffing from the police as well as Parks and Rec and additional equipment needs. Funds will also be used for payment to staff for the Basketball Leadership Academy and supplies for this program. Basketball Program Budget Program Staff hourly rate Fringes hours/wk # wks Total Midnight Basketball PR 1 $ 11.25 $ 86.06 10 10 $ 1,211.06 Midnight Basketball Police 1 $ 49.19 $ 35.99 10 10 $ 8,518.00 Midnight Basketball Refs 4 $ 14.00 $ 107.10 10 10 $ 5,707.10 Leadership Academy PR 2 $ 15.00 $ 169.83 4 16 $ 1,993.44 Leadership Academy Police 1 $ 49.19 $ 35.00 3 15 $ 3,788.55 Total Staffing $ 21,218.15 Supplies Schmidt Gym Rental MB $ 5,000.00 Supplies - basketballs, jersey’s, snacks, giveaways, etc $ 4,500.00 Marketing $ 6,100.00 Total $ 15,600.00 Total Cost $ 36,818.15 Sustainability: If the programs show success in crime reduction, we will allocate resources to continue the program in our budget. Other funding: There is currently no other funding for this program, nor any requests. 97"F BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, the Battle Creek Community Foundation and the U.S. Attorney’s Office of the Western District of Michigan through Project Safe Neighborhoods Task Force Community Project Fund has available funding for reducing gun violence, improving neighborhoods, reducing crime and promoting neighborhood safety; and WHEREAS, the grant will be used to facilitate a Teen Basketball Program; and WHEREAS, the grant will be carried through by Lansing Parks and Recreation in cooperation with Lansing Police Department; and WHEREAS, the total grant awarded is $36,834.54; and WHEREAS, the purpose of the program is to provide a safe place for youth to gather and become engaged in positive activities; NOW, THEREFORE BE IT RESOLVED that the City Council approves the acceptance of the Grant from the Project Safe Neighborhoods Task Force Community Project Fund in the amount of $36,835.54 for October 30, 2019 through October 30, 2020; and BE IT FINALLY RESOLVED, that, the Administration is authorized to create appropriate accounts and to make the necessary appropriations and transfers for the expenditure and control of the balance of the grant funds. LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: January 13, 2020 GRANT NAME: Project Safe Neighborhood Program DEPARTMENT: Police CONTACT PERSON (INCLUDE EMAIL AND PHONE): APPLIICATION DATE AWARD DATE: GRANT CYCLE: _12/30/2019 – 12/30/2020__________ Check One: _ Annual __One-Time FUND AMOUNT: _$25,194.70_________ (Breakdown below should total this amount) GOODS & SERVICES $20,504.70 PERSONNEL $3,690.00 CONSTRUCTION $0.00 LAND $0.00 OTHER (Training) CITY MATCH (IF APPLICABLE): $0.00 GRANT PAYS FOR: Community Policing Engagement Activities FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): The Battle Creek Community Foundation and the U.S. Attorney’s Office of the Western District of Michigan through Project Safe Neighborhoods Task Force Community Project Fund has awarded LPD a grant for the purpose of Community Policing Engagement. Allowable expenses are those for reducing gun violence, improving neighborhoods, reducing crime and promoting neighborhood safety. 97"C %<7+(&200,77((21:$<6$1'0($16 5(62/9('%<7+(&,7<&281&,/2)7+(&,7<2)/$16,1* :+(5($6WKH%DWWOH&UHHN&RPPXQLW\)RXQGDWLRQDQGWKH86$WWRUQH\¶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equired for all grant applications and acceptances) REFERRAL DATE: January 13, 2020 GRANT NAME: MSP Technology Enhancement Byrne JAG FY20 DEPARTMENT: Police CONTACT PERSON (INCLUDE EMAIL AND PHONE): Joe McClure (Joe.Mcclure@lansingmi.gov 483-4808) APPLIICATION DATE: 8/27/2019 AWARD DATE: 10/11/2019 GRANT CYCLE: _10/1/2019 - 9/30/2020 Check One: _ Annual One-Time FUND AMOUNT: _$133,200____ (Breakdown below should total this amount) GOODS & SERVICES 133,200 PERSONNEL CONSTRUCTION $0.00 LAND $0.00 OTHER CITY MATCH (IF APPLICABLE): $0.00 GRANT PAYS FOR: Real-Time Crime video analytics software ($101,250) and video process server hardware ($31,950) FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): The purpose of the grant is to assist in defraying the participating agencies’ costs of LPD Real-Time Crime Center. Grant funds will be utilized to purchase video analytics software and video process server hardware. Allowable costs are those projects that provide technology enhancement. 97"D BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, Lansing Police Department has submitted application to the Michigan State Police (MSP) , Grants and Community Services Division for funding to be utilized for Lansing Police Technology Enhancements; and WHEREAS, the Lansing Police Department was informed on October 11, 2019, that it has been selected to receive funding in the amount of $133,200; and WHEREAS, local match funds are not required; and WHEREAS, the Lansing Police Department (LPD) will be a sub recipient of MSP for this Byrne Justice Assistance Grant (JAG); and WHEREAS, the designated Lansing Police Technology Enhancements will include video analytics software ($101,250) and video process server hardware ($31,950), which will greatly increase LPD’s real time crime center efficiency. NOW, THEREFORE, BE IT RESOLVED, that the Lansing City Council approves acceptance of the State of Michigan Byrne JAG grant in the amount of $133,200 for the program period (October 1, 2019 through September 30, 2020) for the purposes of purchasing software and hardware to be used for real-time crime technology enhancement. BE IT FINALLY RESOLVED, the Administration is authorized to receive the funds, create the necessary accounts, and make necessary transfers for administration in accordance with the requirements of the grantor. LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: January 13, 2020 GRANT NAME: Byrne Justice Assistance Grant (JAG) 2019 DEPARTMENT: Police CONTACT PERSON (INCLUDE EMAIL AND PHONE): Joe McClure (Joe.Mcclure@lansingmi.gov 483-4808) APPLIICATION DATE: 9/27/2019 AWARD DATE: 9/27/2019 GRANT CYCLE: _10/1/2018 - 9/30/2022 Check One: _ Annual One-Time FUND AMOUNT: _$116,680____ (Breakdown below should total this amount) GOODS & SERVICES 105,454 PERSONNEL CONSTRUCTION $0.00 LAND $0.00 OTHER - Sub-recipient (Ingham County) $11,226 CITY MATCH (IF APPLICABLE): $0.00 GRANT PAYS FOR: Redaction software and uniform upgraded FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): The purpose of the grant is to assist in defraying the participating agencies’ costs of LPD Real-Time Crime Center. LPD’s share of the grant funds will be utilized to purchase redaction software and uniform upgrade. Of the funds allocated, $11,226 is reserved for Ingham County. $105,454 is reserved for Lansing. All the funds will be held by Lansing and Lansing will process the requests from Ingham County. 97"E BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, the Lansing Police Department (LPD) submitted a 100% Federally-funded multi-jurisdiction grant application (#2019-H4474-MI-DJ) to the Office of Justice Programs, U.S. Bureau of Justice Assistance for a four-year Justice Assistance Grant (JAG); and WHEREAS, the LPD JAG application was endorsed by Ingham County, and was accepted by the Bureau of Justice Assistance (award # 2019-DJ-BX-0939); and WHEREAS, the JAG grant is a cooperative plan with Ingham County; and WHEREAS, the Bureau of Justice Assistance will award $116,680.00 to be split $105,454.00 to the City of Lansing and $11,226.00 to the County of Ingham; and WHEREAS, this federal award of $116,680.00 requires no local match from either of the local agencies; and WHEREAS, the Lansing Police Department will utilize its share of the JAG grant to fund redaction software and uniform upgrade which are items necessary to increase LPD’s law enforcement efficiencies and capabilities. NOW, THEREFORE, BE IT RESOLVED, the Lansing City Council approves acceptance of the multi-agency 2019 Justice Assistance Grant in the total amount of $116,680.00 (requiring no local match) for the grant period beginning October 1, 2018 and ending September 30, 2022; and BE IT FINALLY RESOLVED, the Administration is authorized to create appropriate accounts and to make the necessary operating transfers for the expenditure and control of the balance of the grant funds.