Committee on Ways and Means
Regular MeetingLansing, MI · March 5, 2021
Minutes
MINUTES
Committee on Ways and Means
Friday, March 5, 2021 @ 3:15 p.m.
https://us02web.zoom.us/j/81382997422; ID 813 8299 7422 Dial In: (646) 876 9923
Held virtually in an effort to protect the health and safety of the public & to mitigate the spread of COVID 19
CALL TO ORDER
The meeting was called to order at 3:15 p.m.
Members Present via audio/video
Council Member Carol Wood, Chair, remotely from Lansing, Michigan
Council Member, Adam Hussain, Vice Chair, remotely from Lansing, Michigan
Council Member Peter Spadafore, remotely from Lansing, Michigan
OTHERS PRESENT
Sherrie Boak, City Council Office Manager
Joseph Abood, OCA
Lisa Hagen, OCA
Eric Brewer, Council Internal Auditor
Joe McClure, LPD
Rosalinda Arch, LPD
Mitch Whisler, Public Service
Brett Kaschinske, Parks and Recreation
Judy Kehler, Chief Strategy Officer
Mark Rubley, Retiree
Mark Parker, Retiree
Public Comment
Council Member Wood stated she would take public comment at each item.
Mr. Rubley spoke on the retiree healthcare and keeping the issues up front so people are aware.
Mr. Parker spoke on the retiree healthcare and reported that the over 65 group has been switched
back as of March 1st to Humana. He then acknowledged Council Member Wood, Council Member
Spitzley and rest of Council, along with the City staff in Human Resources and Ms. Kehler.
Minutes
MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE MINUTES FROM
FEBRUARY 19, 2021. AS PRESENTED. ROLL CALL VOTE, MOTION CARRIED 3-0.
Discussion/Action:
RESOLUTION –Grant Application; Michigan Natural Resources Trust Fund Grant
Mr. Kaschinske stated the City is applying for a number of grants, which include six grants taking
to the DNR for the April 1st deadline. They require Council approval before submission, and have
been before the Park Board. There is another grant for application, which still needs to go to the
Park Board so that will be before Council later in March. It was noted there is no match on the
grants from the City Parks and Recreation. Mr. Kaschinske then outlined the grants beginning
with the area along Fine Park, 167 acres and also a possibility to connect trail system over to
Anderson Park in Delta Township in the future. On a side note, with acquisition grants, DNR pays
75% and the City is responsible for 25% and includes appraisal, fees, etc. The City is asking for
each of the sellers to contribute the 25% match to the City, and he has already been in discussions
with the sellers for the 167 acres, Lansing School District, and it was gifted to them, and they see
no issue. The $1 million price tag is an estimate, there is an appraisal done for all properties, and
whatever that comes back at is the price, the City does not negotiate. If the City puts in a grant
amount, and the appraisal comes in higher than it does not happen. Council Member Spadafore
asked about the Commons and the annual trash assessment near Fine Park. Mr. Kaschinske
noted it is near it, but not contiguous to it, this is strictly owned by the Lansing School District now.
Council Member Hussain asked about upkeep of the area, and was told there would be no
changes to what is happening right now.
Mr. Kaschinske then spoke on the area near the corporate research park, the land part of trail
system, and adjacent to the trail, with wetlands and ponds. This property would need an
amendment to $1 million instead of $900,000. No were issues by the Committee on that change.
Mr. Kaschinske noted this is owned by the MSU Foundation, and they have been asked for the
25% donation give back. Mr. Whisler stated there are two parcels; northern owned by McLaren
and the other portion is the MSU Foundation owned. Not questions from the Committee on this
portion.
Mr. Kaschinske moved into the development grants, which are a competitive process in the Trust
Fund, and all of these are the maximum the City can apply for. The location of this park is across
from the former Gannon Parking Structure, adding a parking lot for individuals with disabilities.
The match would be from the Community Foundation donors and sponsors. In addition to the
playground, it would be river access, small pavilion, parking access. Phase one is for the
playground, and phase two will be the other items. Council Member Spadafore referred to the
site plan, and asked for the location specifics. Mr. Kaschinske went through the plan. Council
Member Wood asked Mr. Kaschinske to look at the aging in place concept.
Mr. Kaschinske spoke on the Fenner Nature Center, located on the east side of I-27, with a
connection to Bear Lake across from Forest. This allows for adding the loops on the River trail.
Council Member Wood asked about the construction timeline in 2022-2023, and over $1 million,
and asked if because of the time span if they are asking twice for funds. Mr. Kaschinske first
noted the match could be from the State or Ingham County funds and Mr. Whisler clarified that
this would be in 2022-2023. Based on the funding cycles with the MNRTF Grants because you
apply early, but might not get the funding right away. Mr. Kaschinske stated they submit in April,
the Trust Fund does a site visit, then sends the scoring back, they are then able to adjust and
provide input before the final score, then there is a final selection by MNRTS Board in late fall.
After that the final list goes to the Legislature and then onto the Governor to sign. Because of all
the steps the City should know in fall 2021 where we are at, and the actual funds will not be
released until spring 2022 when the Governor finally signs off. No questions from the Committee
on this project.
Mr. Kaschinske spoke on the Corporation Research Park and its connection from the area of
Dunkel 1-27 to the North into the McLaren property. With the earlier mentioned acquisition, the
City is adding and connection the trail system. The trails are under the Parks Master Plan and
Trails plan. Council Member Wood asked if McLaren was helping in any way since it enhances
their campus. Mr. Whisler responded that they are looking at sponsorships for the path, and
McLaren has assisted in securing funds for the Forest Path roadway. McLaren is also looking
into doing a portion of the Corporate Research Park ahead of time.
Mr. Kaschinske finished with the Frances Park Rose Garden project, which is a passport grant,
with a maximum of $200,000. Currently the City does not have access down to the rose garden
that is paved or accessible, so this pathway will be those improvements on the South side. They
are hoping to add these grant funds to the June Knosten funds. This project will tie into existing
sidewalk in the garden area already. There were no questions from the Committee, and Ms. Boak
clarified with Mr. Kaschinske that the “DEPARTMENT” in the resolution should be Parks and
Recreation.
MOTION BY COUNCIL MEMBER HUSSAIN TO APPROVE THE RESOLUTION FOR THE
MNRTF GRANT. ROLL CALL VOTE, MOTION CARRIEED 3-0/
RESOLUTION – Grant Amendment; Victims of Crime Act (VOCA)- Capital Area Response Effort
(CARE) Grant
Ms. Arch spoke on the grant option and recent amendments. The grant will assist with the
purchase of a van, moving expenses, and translation materials. Council Member Wood asked
her to attend the March 8th Council meeting to speak about the additional dollars that will go into
the police budget due to this grant. There were no additional questions or comments from the
Committee or Mr. Brewer. Mr. McClure briefly referenced a spreadsheet he sent 3/4/2021, but
noted it did not reflect any changes to the material.
MOTION BY COUNCIL MEMBER HUSSAIN TO APPROVE THE RESOLUTION FOR THE
GRANT AMENDMENT TO THE VOCA AND CARE GRANT. ROLL CALL VOTE, MOTION
CARRIED 3-0.
OTHER
UPDATE – RETIREES HEALTHCARE SERVICES – CHIEF STRATEGY OFFICER
The meeting paused while Ms. Kehler logged in and attempted to share screen with a power
point. The presentation was not able to be seen, so Ms. Kehler highlighted for the Committee
and public the plan changes for pre and post 65. She briefly highlighted the spent on the
discussions and changes to the plan to end up with the pre 65 BCBS and PHP reverting back to
what they had. She noted this was all completed by 1/15/2021. The post 65 change was not
completed until 3/1/2021, with the cost savings, switching to HUMANA saving the City $2.39
million, and it was acceptable with the union leaderships.
Ms. Kehler noted with AMWINS, the reimburse process is going well, and they are working with
HUMANA to make sure it is processed correctly.
The next point spoken about was the changes going on to HUMANA MEDICARE, negotiating of
the fees and self-funded PHP.
Ms. Kehler noted that recently the Retirement Board amortization went from 30 years to 20
years and rate went from 7.5% to 7%. Council Member Wood added that there will be addition
costs for the City, but overall there will be a savings down the road. There was an ability to go
down lower for the retirement board, but going lower to 7% was good at this time and the rate of
returns has seen an increase. Council Member Spadafore asked for that dollar amount, and
Council Member Wood stated she would be able to provide that to him.
Ms. Kehler finished by noting the next steps such as professional actuary guidance, and
exploring options to maximize benefits while reducing costs such as monitoring healthcare plans
and renewals, analyze benefits administration cost and utilize technology. Ms. Kehler
concluded by acknowledging the Committee, Council, the retirees and stated she would send
the presentation to Council after the meeting.
Council Member Wood asked if there has been any research, since moving to HUMANA, what it
will look like in 5 years. She also asked about what the savings look like, and how they are
making sure those savings are going back into the retirees health care benefits.
Council Member Spadafore asked if it was fair to assume with costs increase and then savings
it has been a wash. Council Member Wood confirmed that statement, then asked Ms. Kehler to
provide an update in the future to Council on a proposed group the Mayor stated he was going
to form of retirees, union leaders, the CSO and a few Council Members.
Ms. Baldwin asked for information on retiree healthcare for under 65, and if have to go onto
Humana. Council Member Wood confirmed the only program offered is Humana.
Mr. Rubley acknowledge Ms. Kehler for her work.
ADJOURN
Adjourned at 4:39 p.m.
Submitted by,
Sherrie Boak, Council Office Manager
Lansing City Council
Approved by the Committee On March 19, 2021
City of Lansing
Retiree Healthcare Plan Update
Ways & Means Committee
3.5.21
Retiree Healthcare Update Recap – 3/5/21
Pre‐65 Post‐65 (Medicare)
• BCBS & PHP plans reverted back to original by • Humana is the new medical plan carrier
January 15, 2021
• Tight timelines and Medicare deadlines
• Dental and vision coverage prevented immediate migration to the new plan
remained unchanged levels
• New plan effective 3/1/21
• Retirees were reimbursed for costs paid above
benefit levels during 1/1/21 ‐ 2/28/21
• Amwins processes reimbursement requests
weekly
• Cards were mailed to homes week of 2/22/21
• Dental and vision coverage remained unchanged
POST – 65 MEDICARE RETIREES
POST – 65 MEDICARE RETIREES
Benefit Category Existing 2020 Humana MAPD Humana Medicare
*In 2020 the City offered 8 different United American Proposed Plan LPPO Plan
Medicare medical plans and 9 RX w/Amwins Wrap 1/31/21 Effective 3.1.21
*2020 Benefit Plan
plans.
This data represents the plan with Deductible $0 $500 $0
the largest retiree enrollment: 53% Preventative Care 100% covered 100% covered 100% covered
medical/26% Rx of total Medicare Coinsurance 0% ‐ most 80%/20% ‐ most $0
membership. Deductible + $0 $1,500 $0
Coinsurance
Some of the 2020 plans had Maximum
deductible copay, coinsurance and Office Visit Copay $10 $30 $0
varying RX copays. ER Copay $0 20% to $120 $0
maximum
RX Copays: Gen, See appropriate $10/$40/$80 Varies with plan
Pref Brand, Non slide
Pref Brand
Annual Out of Med: No Max +Rx = Med: $1,500 + RX = In & Out of Network:
pocket maximum $6,550 $6,550 $1,000 per individual
per plan year
(excludes Part D
Pharmacy, Extra
Services, and the Plan
Premium)
How did we reduce
costs?
Bid out plan, switched carriers, and condensed
medical plans from 8 down to 1 ‐ $2.39 million
Negotiated fees, PHP Self funded, etc. ‐
$975,978
$3,365,978
Where do we go from here?
• The retirement boards continue to proactively evaluate
plan assets, investments, and policy:
Reduced assumption rate from 7.25% to 7.00%
Amortization schedule adjustment to 20 years
• Professional actuary guidance:
Changed the mortality tables from RP2000 to
Pub2010G & Pub2010S
Provides recommendations and analysis for making
educated, fact based and informed decisions
Next Steps • Exploring other options to maximize benefits while
reducing healthcare costs:
Continue to monitor, negotiate and bid out
healthcare plans, renewals, etc.
Analyze benefits administration costs
Utilize technology
We are assessing the impact of the changes on OPEB
liability and the City’s budget.
Agenda
AGENDA
Committee on Ways and Means
Friday, March 5, 2021 @ 3:15 p.m.
Access the meeting via: https://us02web.zoom.us/j/81382997422 ; ID 813 8299 7422 Dial In: 646-876-9923
email comments prior to the meeting at sherrie.boak@lansingmi.gov
All Council Members will participate virtually. They may be contacted prior at city.council@lansingmi.gov or (517) 483-4177
Councilmember Wood, Chair
Councilmember Hussain, Vice Chair
Council Member Spadafore, Member
1. Call to Order
2. Public Comment on Agenda Items
3. Minutes
February 19, 2021
4. Discussion/Action:
A.) RESOLUTION –Grant Application; Michigan Natural Resources Trust Fund Grant
B.) RESOLUTION – Grant Amendment; Victims of Crime Act (VOCA)- Capital Area
Response Effort (CARE) Grant
5. Other
UPDATE – Retirees Healthcare Savings– Chief Strategy Officer
6. Adjourn
To mitigate the spread of COVID-19 and to provide essential protections to vulnerable Michiganders and this
State’s health care system and other critical infrastructure, it is crucial that all Michiganders take steps to-limit in-
person contact, particularly in the context of large groups. Therefore, the above meetings will be conducted via
audio/video conference.
The meetings are being held virtually in accordance with the Open Meetings Act, as amended in an effort to
protect the health and safety of the public. Members of the public wishing to participate in the meeting may do
so by logging into or calling into the meetings using the website or phone number above, and meeting ID
provided. To provide input or ask questions on any item that is listed on the agenda, members of the public may
contact the email address listed above under the meeting link.
Persons with disabilities who need an accommodation to fully participate in these meetings should contact the
City Council Office at 517-483-4177 (TTY 711) 24 hour notice may be needed for certain accommodations. An
attempt will be made to grant all reasonable accommodation requests.
DRAFT
MINUTES
Committee on Ways and Means
Friday, February 19, 2021 @ 2:00 p.m.
https://us02web.zoom.us/j/81382997422; ID 813 8299 7422 Dial In: (646) 876 9923
Held virtually in an effort to protect the health and safety of the public & to mitigate the spread of COVID 19
CALL TO ORDER
The meeting was called to order at 2:00 p.m.
Members Present via audio/video
Council Member Carol Wood, Chair remotely from Lansing, Michigan
Council Member , Vice Chairperson (vacant)
Council Member Peter Spadafore, remotely from Lansing, Michigan
OTHERS PRESENT
Sherrie Boak, City Council Office Manager
Mary Bowen, OCA
Lisa Hagen, OCA
Eric Brewer, Council Internal Auditor
Joe McClure, LPD
Elizabeth O’Leary, HR
Kim Coleman, HRCS
Linda Sanchez- Gazelle, HR
Jake Brower, Budget
Chief Green, LPD
Captain Backus,LPD
Katrina Urista, HRCS
Toni Young, HRCS
Brian Leflar, Baird
Jarrod Smith
Robert Widigan, Finance Director
Public Comment
No Public Comment at this time.
Minutes
MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE MINUTES FROM
FEBRUARY 5, 2021. AS PRESENTED. ROLL CALL VOTE, MOTION CARRIED 2-0.
DRAFT
Discussion/Action:
RESOLUTION – DONATION ACCEPTANCE; FRANCINE DYE LIVING TRUST
Mr. McClure outlined the estate trust that was designed by Ms. Dye for the LPD canine unit and
when she passed away she left $9675.79. The canine unit has identified the items in the
resolution to use the funds for once approved. Those included agility items, materials to build a
scent wall, professional grooming basin for the canines, and scent wall accessories. Council
Member Wood asked Chief Green if he knew why LPD was listed, and Chief Green confirmed
Ms. Dye was a strong supporter of the LPD canine during her lifetime. Council Member Wood
asked if accepting the grant, gives them the authority for the administration transfer, if it is a 5
vote. Mr. Abood confirmed it is a 5 votes. Council Member Wood asked Mr. Abood to confirm
what the vote count is for the acceptance and authorization by Monday night at Council.
MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE
DONATION ACCEPTANCE FROM THE FRANCINE DYE LIVING TRUST.
Chief Green stated the LPD could contact the family for more information and Mr. McClure
stated he could provide the letter from the trust advisors to the Council.
ROLL CALL VOTE, MOTION CARRIED 2-0.
RESOLUTION – 2020 JUSTICE ASSISTANCE GRANT
Captain Backus explained that this is a formula grant, allocated annually. The funds, in total
$106,246 will go through Ingham County, and the City will roughly get $95,000. Those funds
will be used to continue current efforts to place link networks throughout the City for the camera
systems. The radio link network is supported by the IT department, because it supports other
links in the City for what they are doing. This would allow for one platform with camera feeds
used by officers and investigators. Council Member Wood asked why Council was getting it
after it was awarded 10/9/2020. Captain Backus said funds are allocated to the City and then
the City then has to state how they will use, however they will not be accepted until it is
approved by Council. Council Member Spadafore explained that there is a formula, the City
was awarded the funds, so they applied but have not agreed to accept them yet. Council
Member Wood noted they applied 11/2020, and with all controversy it the City and LPD, why did
they choose to spend the funds on this project instead of putting the funds into the communities.
Captain Backus stated the funds were going to the technology that all City departments can
utilize. Council Member Spadafore asked if the old network is cellular, and Captain confirmed
fiber and cellular, which costs roughly $500 per month per camera. With this radio link it has
upfront costs but no monthly cost, with radio links you can add components and also add public
WIFI, and other departments can utilize without any other costs.
MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE
2020 JUSTICE ASSISTANCE GRANT.
Mr. Brewer had no comments.
Council Member Wood asked why the dates are 10/1/2019 to 9/30/2021 and Captain Backus
confirmed that is how jag funds are awarded.
ROLL CALL VOTE, MOTION CARRIED 2-0.
DRAFT
RESOLUTION – GRANT ACCEPTANCE; MICHIGAN STATE HOUSING DEVELOPMENT
AUTHORITY (MSHDA) EMERGENCY RENTAL ASSISTANCE FOR THE DEPARTMENT OF
HUMAN RELATIONS AND COMMUNITY SERVICES
Ms. Coleman did introductions. Mr. Widigan noted it is $27 million for rental assistance, is
administered through MSDHA then to the City, beginning now until September, 2021. This
would be roughly $3 million per month. MSHDA is doing something similar for community
mental health and there is an upfront percentage of 15%. Ms. Urista then added to the details
that the City can draw down in advance of 15%, and the City will use the homeless agencies to
manage and qualify people to be a part of the program. The program is open to Ingham County
and the City is fiduciary, with all the City expenses to finance the grant, covered under the
administrative budget line item. To manage it, there will be contracts with every agency. Ms.
Coleman stated that only 65% of this can be expended by the end of September, however, per
Ms. Urista, if they City spends 65% they will be given 3 more months to spend. The Committee
was then told that currently this grant is held up in Michigan legislature on passage, and going
through State Treasury. Council Member Spadafore asked if they were asking Council to
approve the grant without the House Bill being passed. Mr. Brower stated that once it approved
a the State there will be a short time frame, so they are asking Council to accept funds in
advance in anticipation of accepting. Council Member Spadafore noted to the staff that he did
not want a line of credit with the hopes the House Bill passes. He then asked about
appropriation to utilities since the Bill allows for that but the resolution in front of the Committee
is only for housing. Ms. Urista acknowledged the question and assured them that HRCS has
other funds in limited amounts for utility assistance. Council Member Wood asked what
percentage is for the administration, and was told they are allowing 10% of the grant and that
will cover City expenses, including cost of the loans, interest and origination of the loan. Council
Member Wood asked if this project will require new staffing, and Ms. Coleman confirmed it will
be a 20 hour/week part time contracted staff. When the funds are gone, the contract will end.
Council Member Wood asked if anyone has met with BWL to determine how these funds might
help with the utilities. Ms. Urista confirmed they have met with BWL and Holy Cross Services to
make sure people are not left without utilities. Council Member Wood asked what the
percentage of the $27 million would be for Lansing, in relation to the others in the County. Ms.
Urista noted in comparison to other grants where the City was fiduciary, the City gauges 70%.
Council Member Wood asked if they have spoken to the courts on their list of eviction notes and
offered this for assistance. Ms. Urista informed the Committee she has been working with legal
services on advising and intervention. At this time they are not getting assistance from the
Courts, but getting information. Council Member Wood then asked if they are working with the
landlords so they housing is up to code before they are provided funds. Ms. Urista admitted that
they confirm they meet minimum standard of housing quality by MSHDA’s definition, admitting
with COVID there are barriers on actually entering the units. Council Member Wood asked them
to work with code and building to make sure the rental licenses are current and meet the
criteria. Ms. Urista answered that there is a stipulation on every household that is all is paid with
this funding, but she was not aware if the taxes are part of that requirement.
MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE GRANT ACCEPTANCE,
MSHDA.
Mr. Brewer noted that if they expect 383 people per month through the process, it would take
only a few months to spend the $27 million, and with the short term borrowing, he asked if it is
was realistic to get that many people to sign up. The second question he asked was if the 10%
admin cost and interest is charged to the City and the amount charged to City. Mr. Leflar
informed the Committee that the maximum amount borrowed is $13.5 million, the gauge is
DRAFT
going to be different between advice by MSHDA and how quickly they will reimburse. What
they have set up is a model with $7 million. Ms. Urista added that it will be a tall order to have
383 people per month, but they are confident HRCS will do the best they can, noting that the
10% is not just for the City but all other agencies.
ROLL CALL VOTE, MOTION CARRIED 2-0.
SOLE SOURCE- HUMAN RESOURCES; SEGAL WATERS CONSULTING; VENDOR FOR
CLASSIFICATION SERVICES
Ms. Sanchez-Gazelle noted Segal Waters Consulting began with the City in 2017 when they
were asked to review of job classifications on all jobs and wages. Ms. O’Leary added that it was
actually a study to review all job descriptions for the CBA’s and classification reviews. Ms.
Sanchez-Gazelle continued by stating that from that time they moved with Segal Waters on a
sole source for the Unions. In 2019 the City did a RFP, and Segal Waters was the only
response. Currently Ms. O’Leary has been working with them on all request for
reclassifications. Council Member Wood asked how long HR intended to use Segal Waters, and
Ms. O’Leary confirmed there was no timeline. Mr. Brewer had not comments.
MOTION BY COUNCIL MEMBER SPADAFORE TO PLACE ON FILE. ROLL CALL VOTE,
MOTION CARRIED 2-0.
OTHER
Council Member Spadafore shared his screen, showing the public and the Committee the
proposed budget that was created based on a meeting with the Vice President, Finance Director
and Budget Director. This was finalized with Mr. Brewer. Council Member Spadafore then
highlighted the changes which included restoring funding to the Cesar Chavez event, and the
MLK event, along with temporary help in the Internal Auditor budget. The Committee discussed
the changes, and determined to propose reducing the miscellaneous budget to $20,000. Mr.
Brewer proposed lowering the telephone line item to $8,000. The Committee concurred to
reduce the telephone line item and also eliminate the proposed $2,000 in the Internal Auditor
temporary help line item. Council Member Wood asked about the IT formula that was
discussed at the last budget season. Council Member Spadafore confirmed the Council line
item was lowered from $83,000 to $71,000 which did adjust person and computer account.
Council Member Wood asked OCA again what the number of votes are need for the
appropriation of the grants, and Mr. Abood stated he was confident that the appropriation and
the acceptance are both five (5).
UPDATE – RETIREES HEALTHCARE SERVICES – CHIEF STRATEGY OFFICER
Council Member Wood informed the public that Ms. Kehler, Chief Strategy Officer, was not able
to attend this meeting and will be on the next agenda.
Council Member Spadafore asked for the Chief Strategy Officer to speak on her what her long
term strategies for future in the budget process would be, also at the future meeting.
ADJOURN
Adjourned at 3:08 p.m.
Submitted by,
Sherrie Boak, Council Office Manager
Lansing City Council
Approved by the Committee on________________
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Revisions Design Group
LANSING PLAYGROUND
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LANSING, MICHIGAN (269) 978‐5143 (voice) ‐ (866) 683‐5060 (fax)
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LANSING CITY COUNCIL
GRANT INFORMATION FORM
(Required for all grant applications and acceptances)
REFERRAL DATE: 3/1/21
GRANT NAME: Department of Natural Resources Passport Grant
DEPARTMENT: Parks
CONTACT PERSON (INCLUDE EMAIL AND PHONE): Brett Kaschinske
APPLIICATION DATE April 1st AWARD DATE: Spring 2022
GRANT CYCLE: ___________ Check One: _ Annual _x__One-Time
FUND AMOUNT: __200,000___________ (Breakdown below should total this amount)
GOODS & SERVICES 200,000
PERSONNEL
CONSTRUCTION $0.00
LAND $0.00
OTHER (Training)
CITY MATCH (IF APPLICABLE): $50,000
GRANT PAYS FOR: Better access to the Rose Garden
FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses):
Match will be with the money from June Knostman
Frances Rose Garden
Lansing, MI 48911
Grant Application Cost
March 1, 2021
Opinion of Probable Cost:
Prepared By: Landscape Architects & Planners, Inc.
Grant Application
Item of Work Qty Unit Unit Price Amount
Demolition
Existing Concrete 245 SF $ 6.00 $ 1,470.00
Existing Paved Circle 150 SF $ 2.00 $ 300.00
$ 1,770.00
Site Preparation
SESC Measures 1 LSUM $ 1,000.00 $ 1,000.00
Topsoil Stripping and Stockpile 50 CY $ 10.00 $ 500.00
Grading 1 LSUM $ 13,560.00 $ 13,560.00
Staking and Layout 1 LSUM $ 1,500.00 $ 1,500.00
$ 16,560.00
Site Work
Base Material 21AA 6" 50 CY $ 35.00 $ 1,750.00
4" Concrete Walk 2,617 SF $ 11.00 $ 28,787.00
Gretchen 6' Bench 3 EA $ 4,800.00 $ 14,400.00
$ 44,937.00
Landscaping and restoration
Seeding 3550 SF $ 0.60 $ 2,130.00
$ 2,130.00
Restoration
Pergola 1 LSUM $ 82,750.00
$ 82,750.00
Subtotal $ 148,147.00
Mobilization 10% 10% $ 14,814.70
Contingency 10% 10% $ 14,814.70
Engineering 15% 15% $ 22,222.05
TOTAL $ 199,998.45
BY THE COMMITTEE ON WAYS AND MEANS
RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING
Authorizing Michigan Natural Resources Trust Fund (MNRTF) Grant Funding
WHEREAS, the Parks and Recreation Department is applying for grant funding through
Michigan Natural Resources Trust Fund (MNRTF); and
WHEREAS, MNRTF will be accepting grant applications for the next grant cycle no later
than April 1, 2021; and
WHEREAS, MNRTF requires a resolution from the governing body of the applicant
supporting the applications, acknowledging the required match and committing to the
amount and source of match that are specified in the applications; and
WHEREAS, the Parks Board at its February 10, 2021 unanimously approved the
submission of the grants; and
WHEREAS, the Parks and Recreation Director is recommending the City apply for grant
funding for the following projects:
Land acquisition of 67 acres from Lansing School District $1,000,000
Land acquisition of two parcels 20.15 acres and 7.91 acres
for Corporate Research Park (McClaren) $900,000
Development Grant for ADA Playground Phase II at Riverfront Park $300,000
(boardwalk, river access, parking lot and other amenities)
Development Grant for Fenner Nature Center Walking Path $300,000
Development Grant for Corporate Research Park (McClaren) $300,000
Recreation Passport Grant for the Frances Park Rose Garden $200,000
NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the
submission of grant applications to the Michigan Natural Resources Trust Fund for the
above projects; and
BE IT FINALLY RESOLVED that the City of Lansing, Michigan, does hereby accept the
terms of the Agreement as received from the Michigan Department of Natural
Resources and that the City of Lansing Parks and Recreation Department does hereby
specifically agree, but not by way of limitation, as follows:
1. To appropriate all funds necessary to complete the project during the project
period and to provide funding with a minimum twenty-five percent (25%) to match
the grant authorized by the DEPARTMENT.
2. To maintain satisfactory financial accounts, documents, and records to make
them available to the DEPARTMENT for auditing at reasonable times in
perpetuity.
3. To regulate the use of the property acquired and reserved under this Agreement
to assure the use thereof by the public on equal and reasonable terms.
4. To comply with any and all terms of said Agreement included all terms not
specifically set forth in the foregoing portions of this Resolution.
LANSING CITY COUNCIL
GRANT INFORMATION FORM
(Required for all grant applications and acceptances)
REFERRAL DATE: March 5, 2021
GRANT NAME: Victims Of Crime Act (VOCA) Victim Assistance Grant Amendment
DEPARTMENT: Police
CONTACT PERSON (INCLUDE EMAIL AND PHONE): Joe McClure (Joe.Mcclure@LansingMI.Gov (483-4808)
APPLIICATION DATE: August 2020 AWARD DATE: 9/21/2021
GRANT CYCLE: _10/1/2020 – 9/30/2021__________ Check One: _ Annual __One-Time
FUND AMOUNT: _$73,625____________ (Breakdown below should total this amount)
GOODS & SERVICES $58,900
PERSONNEL $
CONSTRUCTION $0.00
LAND $0.00
OTHER (Match) $14,725
CITY MATCH (IF APPLICABLE): $14,725 (20% of grant amendment amount) The source of the match is in-kind
volunteers
GRANT PAYS FOR: A vehicle, relocation assistance, equipment and supplies
FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses):
The purpose of the Victims of Crime Act (VOCA) grant is to expand and enhance local services available to victims of
intimate partner violence. Allowable uses include salaries, wages, fringes, supplies, equipment, contractual, and other
expenses. LPD’s Capital Area Response Effort (CARE) program plans to utilize a portion of these grant funds to purchase
a vehicle in order for staff to transport domestic violence victims to the CARE office, to shelter, and to appointments at
community partner agencies such as food banks and the MDHHS. Currently, staff are using their own vehicles and
being reimbursed for mileage. A portion of the grant funds will also be used to assist victims of domestic violence in their
efforts to relocate to safe housing by providing the cost of security deposit and/or first month’s rent.
BUDGET SUMMARY:
Orig. New New
Category
Budget Request Budget
Grant Sub-Total:
Salary & Wages 141,502 141,502
Fringes Benefits 11,321 11,321
Travel 5,679 5,679
Supplies & Material 1,925 3,200 5,125
Contractual 0 0
Equipment 0 40,700 40,700
Other Expense 4,470 15,000 19,470
Total Sub-Total 164,897 58,900 223,797
Match:
Volunteers 38,294 13,679 53,019
Volunteer Fringe Benefits 2,930 1,046 2,930
Total Match 41,224 14,725 55,949
GRAND TOTAL 206,121 73,625 279,746
DETAILS OF NEW REQUEST (excluding match):
Item Description and Purpose Budget
Vehicle For transportation to court, shelter, CARE office, DHS, Food banks, etc 37,000
Relocation Assistance Removing financial barrier for clients to relocate to a safe location 10,000
Translation of Agency
Plain language materials, translation of program forms into other languages 5,000
Materials
Brochures Printing of program materials with services available 2,000
1 Desktop computer For client use to attend court via Zoom 1,200
Shelving Additional Storage for client resources 1,000
Books and Toys For client lobby 1,000
5 webcams For virtual meetings with clients 600
1 Desk For new desktop computer for client use 500
TV For direct services waiting in CARE lobby 400
Agency Zoom Subscription For virtual meetings with clients 200
TOTAL 58,900
RESOLUTION #2020-214
BY THE COMMITTEE ON WAYS AND MEANS
RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING
WHEREAS, for the past twenty-four years, the Capital Area Response Effort (CARE)
Programs has served the City of Lansing in ending intimate partner violence in Ingham
County; and
WHEREAS, the CARE Program provides empathic listening to the victims; assesses a
victim’s risk of further injury or homicide; provides education on power and control
dynamics; assists with personal safety planning; helps to arrange safe shelter; provides
advocacy with legal and civil court proceedings; assists with Victims’ Rights
Compensation medical forms; provide free 911 phones; provides transportation to local
community agencies; accesses other community resources available to victims;
dispenses emergency personal need items; and
WHEREAS, drawing as necessary on community referrals, the CARE program acts as a
post-arrest response team responding to victims of intimate partner violence in Lansing,
East Lansing, Lansing and Meridian Townships and Michigan State University; and
WHEREAS, the CARE Program utilizes 3 full-time staff and approximately 30 volunteers
(on-call 7-days a week from 0800 – 0100 hours) via Tri-county dispatch center; and
WHEREAS, the CARE Program also responds to victims of non-arrest intimate partner
violence via phone contracts and/or of dispatched by local hospitals; and
WHEREAS, in partnership with Ending Violent Encounters (EVE, Inc.) and MSU Safe
Place shelters, the CARE Program provides twenty hours volunteer training sessions,
three times a year and 60 days probation period for CARE volunteers. Volunteer training
is geared specifically to domestic violence laws, victim’s rights, community resources,
empathic listening, crisis intervention and safety planning; and
WHEREAS, via numerous agencies and organizations, the CARE Program also
promotes better community awareness of intimate partner violence by providing
community education and training; and
WHEREAS, the CARE Program is funded for 10/01/2020 – 09/30/2021 by a renewable
direct federal Victims of Crime Act (VOCA) Grant of $206,121, not to exceed $164,897
(using in-kind 20% local match of $41,224).
NOW, THEREFORE, BE IT RESOLVED, the Lansing City council approves acceptance
of the VOCA-CARE grant from the Michigan Crime Victims Service Commission in the
amount of $206,121 total compensation, for the fiscal period beginning October 1, 2020
and ending September 30, 2021.
BE IT FINALLY RESOLVED, that the Administration is authorized to create appropriate
accounts and to make the necessary operating transfers for the expenditure and control
of the balance of the awarded grant funds
BY THE COMMITTEE ON WAYS AND MEANS
RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING
WHEREAS, the Lansing City Council approved Resolution #2020-214 which allowed the
Capital Area Response Effort (CARE) program to accept a Victims of Crime Act (VOCA)
grant from the Michigan Department of Health and Human Services (MDHHS) in the
amount of $206,121 total compensation, for the fiscal period beginning October 1, 2020
and ending September 30, 2021; and
WHEREAS, the CARE program subsequently applied for and was awarded an increase
of $58,900 plus 20% local match for a total increase of $73,625; and
WHEREAS, The 20% local match, a non-cash match, will be satisfied by in-kind
volunteers; and
WHEREAS, the CARE program plans to utilize a portion of the additional funds to
purchase a vehicle in order for staff to transport victims to the CARE office, to shelter,
and to appointments at community partner agencies such as food banks and the MDHHS;
and
WHEREAS, the CARE program also plans to utilize part of the additional funds to assist
victims of domestic violence in their efforts to relocate to safe housing by providing the
cost of security deposit and/or first month’s rent.
NOW, THEREFORE, BE IT RESOLVED, the Lansing City Council approves acceptance
of the VOCA-CARE additional $58,900 grant award amount, $73,625 total compensation,
from the MDHHS for the fiscal period beginning October 1, 2020 and ending September
30, 2021.
BE IT FINALLY RESOLVED, that the Administration is authorized to create appropriate
accounts and to make the necessary operating transfers for the expenditure and control
of the balance of the awarded grant funds
INTENTIONALLY BLANK