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Committee on Ways and Means

Regular Meeting

Lansing, MI · March 5, 2021

AgendaMinutes

Minutes

MINUTES Committee on Ways and Means Friday, March 5, 2021 @ 3:15 p.m. https://us02web.zoom.us/j/81382997422; ID 813 8299 7422 Dial In: (646) 876 9923 Held virtually in an effort to protect the health and safety of the public & to mitigate the spread of COVID 19 CALL TO ORDER The meeting was called to order at 3:15 p.m. Members Present via audio/video Council Member Carol Wood, Chair, remotely from Lansing, Michigan Council Member, Adam Hussain, Vice Chair, remotely from Lansing, Michigan Council Member Peter Spadafore, remotely from Lansing, Michigan OTHERS PRESENT Sherrie Boak, City Council Office Manager Joseph Abood, OCA Lisa Hagen, OCA Eric Brewer, Council Internal Auditor Joe McClure, LPD Rosalinda Arch, LPD Mitch Whisler, Public Service Brett Kaschinske, Parks and Recreation Judy Kehler, Chief Strategy Officer Mark Rubley, Retiree Mark Parker, Retiree Public Comment Council Member Wood stated she would take public comment at each item. Mr. Rubley spoke on the retiree healthcare and keeping the issues up front so people are aware. Mr. Parker spoke on the retiree healthcare and reported that the over 65 group has been switched back as of March 1st to Humana. He then acknowledged Council Member Wood, Council Member Spitzley and rest of Council, along with the City staff in Human Resources and Ms. Kehler. Minutes MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE MINUTES FROM FEBRUARY 19, 2021. AS PRESENTED. ROLL CALL VOTE, MOTION CARRIED 3-0. Discussion/Action: RESOLUTION –Grant Application; Michigan Natural Resources Trust Fund Grant Mr. Kaschinske stated the City is applying for a number of grants, which include six grants taking to the DNR for the April 1st deadline. They require Council approval before submission, and have been before the Park Board. There is another grant for application, which still needs to go to the Park Board so that will be before Council later in March. It was noted there is no match on the grants from the City Parks and Recreation. Mr. Kaschinske then outlined the grants beginning with the area along Fine Park, 167 acres and also a possibility to connect trail system over to Anderson Park in Delta Township in the future. On a side note, with acquisition grants, DNR pays 75% and the City is responsible for 25% and includes appraisal, fees, etc. The City is asking for each of the sellers to contribute the 25% match to the City, and he has already been in discussions with the sellers for the 167 acres, Lansing School District, and it was gifted to them, and they see no issue. The $1 million price tag is an estimate, there is an appraisal done for all properties, and whatever that comes back at is the price, the City does not negotiate. If the City puts in a grant amount, and the appraisal comes in higher than it does not happen. Council Member Spadafore asked about the Commons and the annual trash assessment near Fine Park. Mr. Kaschinske noted it is near it, but not contiguous to it, this is strictly owned by the Lansing School District now. Council Member Hussain asked about upkeep of the area, and was told there would be no changes to what is happening right now. Mr. Kaschinske then spoke on the area near the corporate research park, the land part of trail system, and adjacent to the trail, with wetlands and ponds. This property would need an amendment to $1 million instead of $900,000. No were issues by the Committee on that change. Mr. Kaschinske noted this is owned by the MSU Foundation, and they have been asked for the 25% donation give back. Mr. Whisler stated there are two parcels; northern owned by McLaren and the other portion is the MSU Foundation owned. Not questions from the Committee on this portion. Mr. Kaschinske moved into the development grants, which are a competitive process in the Trust Fund, and all of these are the maximum the City can apply for. The location of this park is across from the former Gannon Parking Structure, adding a parking lot for individuals with disabilities. The match would be from the Community Foundation donors and sponsors. In addition to the playground, it would be river access, small pavilion, parking access. Phase one is for the playground, and phase two will be the other items. Council Member Spadafore referred to the site plan, and asked for the location specifics. Mr. Kaschinske went through the plan. Council Member Wood asked Mr. Kaschinske to look at the aging in place concept. Mr. Kaschinske spoke on the Fenner Nature Center, located on the east side of I-27, with a connection to Bear Lake across from Forest. This allows for adding the loops on the River trail. Council Member Wood asked about the construction timeline in 2022-2023, and over $1 million, and asked if because of the time span if they are asking twice for funds. Mr. Kaschinske first noted the match could be from the State or Ingham County funds and Mr. Whisler clarified that this would be in 2022-2023. Based on the funding cycles with the MNRTF Grants because you apply early, but might not get the funding right away. Mr. Kaschinske stated they submit in April, the Trust Fund does a site visit, then sends the scoring back, they are then able to adjust and provide input before the final score, then there is a final selection by MNRTS Board in late fall. After that the final list goes to the Legislature and then onto the Governor to sign. Because of all the steps the City should know in fall 2021 where we are at, and the actual funds will not be released until spring 2022 when the Governor finally signs off. No questions from the Committee on this project. Mr. Kaschinske spoke on the Corporation Research Park and its connection from the area of Dunkel 1-27 to the North into the McLaren property. With the earlier mentioned acquisition, the City is adding and connection the trail system. The trails are under the Parks Master Plan and Trails plan. Council Member Wood asked if McLaren was helping in any way since it enhances their campus. Mr. Whisler responded that they are looking at sponsorships for the path, and McLaren has assisted in securing funds for the Forest Path roadway. McLaren is also looking into doing a portion of the Corporate Research Park ahead of time. Mr. Kaschinske finished with the Frances Park Rose Garden project, which is a passport grant, with a maximum of $200,000. Currently the City does not have access down to the rose garden that is paved or accessible, so this pathway will be those improvements on the South side. They are hoping to add these grant funds to the June Knosten funds. This project will tie into existing sidewalk in the garden area already. There were no questions from the Committee, and Ms. Boak clarified with Mr. Kaschinske that the “DEPARTMENT” in the resolution should be Parks and Recreation. MOTION BY COUNCIL MEMBER HUSSAIN TO APPROVE THE RESOLUTION FOR THE MNRTF GRANT. ROLL CALL VOTE, MOTION CARRIEED 3-0/ RESOLUTION – Grant Amendment; Victims of Crime Act (VOCA)- Capital Area Response Effort (CARE) Grant Ms. Arch spoke on the grant option and recent amendments. The grant will assist with the purchase of a van, moving expenses, and translation materials. Council Member Wood asked her to attend the March 8th Council meeting to speak about the additional dollars that will go into the police budget due to this grant. There were no additional questions or comments from the Committee or Mr. Brewer. Mr. McClure briefly referenced a spreadsheet he sent 3/4/2021, but noted it did not reflect any changes to the material. MOTION BY COUNCIL MEMBER HUSSAIN TO APPROVE THE RESOLUTION FOR THE GRANT AMENDMENT TO THE VOCA AND CARE GRANT. ROLL CALL VOTE, MOTION CARRIED 3-0. OTHER UPDATE – RETIREES HEALTHCARE SERVICES – CHIEF STRATEGY OFFICER The meeting paused while Ms. Kehler logged in and attempted to share screen with a power point. The presentation was not able to be seen, so Ms. Kehler highlighted for the Committee and public the plan changes for pre and post 65. She briefly highlighted the spent on the discussions and changes to the plan to end up with the pre 65 BCBS and PHP reverting back to what they had. She noted this was all completed by 1/15/2021. The post 65 change was not completed until 3/1/2021, with the cost savings, switching to HUMANA saving the City $2.39 million, and it was acceptable with the union leaderships. Ms. Kehler noted with AMWINS, the reimburse process is going well, and they are working with HUMANA to make sure it is processed correctly. The next point spoken about was the changes going on to HUMANA MEDICARE, negotiating of the fees and self-funded PHP. Ms. Kehler noted that recently the Retirement Board amortization went from 30 years to 20 years and rate went from 7.5% to 7%. Council Member Wood added that there will be addition costs for the City, but overall there will be a savings down the road. There was an ability to go down lower for the retirement board, but going lower to 7% was good at this time and the rate of returns has seen an increase. Council Member Spadafore asked for that dollar amount, and Council Member Wood stated she would be able to provide that to him. Ms. Kehler finished by noting the next steps such as professional actuary guidance, and exploring options to maximize benefits while reducing costs such as monitoring healthcare plans and renewals, analyze benefits administration cost and utilize technology. Ms. Kehler concluded by acknowledging the Committee, Council, the retirees and stated she would send the presentation to Council after the meeting. Council Member Wood asked if there has been any research, since moving to HUMANA, what it will look like in 5 years. She also asked about what the savings look like, and how they are making sure those savings are going back into the retirees health care benefits. Council Member Spadafore asked if it was fair to assume with costs increase and then savings it has been a wash. Council Member Wood confirmed that statement, then asked Ms. Kehler to provide an update in the future to Council on a proposed group the Mayor stated he was going to form of retirees, union leaders, the CSO and a few Council Members. Ms. Baldwin asked for information on retiree healthcare for under 65, and if have to go onto Humana. Council Member Wood confirmed the only program offered is Humana. Mr. Rubley acknowledge Ms. Kehler for her work. ADJOURN Adjourned at 4:39 p.m. Submitted by, Sherrie Boak, Council Office Manager Lansing City Council Approved by the Committee On March 19, 2021 City of Lansing Retiree Healthcare Plan Update Ways & Means Committee 3.5.21 Retiree Healthcare Update Recap – 3/5/21 Pre‐65 Post‐65 (Medicare) • BCBS & PHP plans reverted back to original by • Humana is the new medical plan carrier January 15, 2021 • Tight timelines and Medicare deadlines • Dental and vision coverage prevented immediate migration to the new plan remained unchanged levels • New plan effective 3/1/21 • Retirees were reimbursed for costs paid above benefit levels during 1/1/21 ‐ 2/28/21 • Amwins processes reimbursement requests weekly • Cards were mailed to homes week of 2/22/21 • Dental and vision coverage remained unchanged POST – 65 MEDICARE RETIREES POST – 65 MEDICARE RETIREES Benefit Category Existing 2020 Humana MAPD Humana Medicare *In 2020 the City offered 8 different United American Proposed Plan LPPO Plan Medicare medical plans and 9 RX w/Amwins Wrap 1/31/21 Effective 3.1.21 *2020 Benefit Plan plans. This data represents the plan with Deductible $0 $500 $0 the largest retiree enrollment: 53% Preventative Care 100% covered 100% covered 100% covered medical/26% Rx of total Medicare Coinsurance 0% ‐ most 80%/20% ‐ most $0 membership. Deductible + $0 $1,500 $0 Coinsurance Some of the 2020 plans had Maximum deductible copay, coinsurance and Office Visit Copay $10 $30 $0 varying RX copays. ER Copay $0 20% to $120 $0 maximum RX Copays: Gen, See appropriate $10/$40/$80 Varies with plan Pref Brand, Non slide Pref Brand Annual Out of Med: No Max +Rx = Med: $1,500 + RX = In & Out of Network: pocket maximum $6,550 $6,550 $1,000 per individual per plan year (excludes Part D Pharmacy, Extra Services, and the Plan Premium) How did we reduce costs? Bid out plan, switched carriers, and condensed medical plans from 8 down to 1 ‐ $2.39 million Negotiated fees, PHP Self funded, etc. ‐ $975,978 $3,365,978 Where do we go from here? • The retirement boards continue to proactively evaluate plan assets, investments, and policy:  Reduced assumption rate from 7.25% to 7.00%  Amortization schedule adjustment to 20 years • Professional actuary guidance:  Changed the mortality tables from RP2000 to Pub2010G & Pub2010S  Provides recommendations and analysis for making educated, fact based and informed decisions Next Steps • Exploring other options to maximize benefits while reducing healthcare costs:  Continue to monitor, negotiate and bid out healthcare plans, renewals, etc.  Analyze benefits administration costs  Utilize technology We are assessing the impact of the changes on OPEB liability and the City’s budget.

Agenda

AGENDA Committee on Ways and Means Friday, March 5, 2021 @ 3:15 p.m. Access the meeting via: https://us02web.zoom.us/j/81382997422 ; ID 813 8299 7422 Dial In: 646-876-9923 email comments prior to the meeting at sherrie.boak@lansingmi.gov All Council Members will participate virtually. They may be contacted prior at city.council@lansingmi.gov or (517) 483-4177 Councilmember Wood, Chair Councilmember Hussain, Vice Chair Council Member Spadafore, Member 1. Call to Order 2. Public Comment on Agenda Items 3. Minutes  February 19, 2021 4. Discussion/Action: A.) RESOLUTION –Grant Application; Michigan Natural Resources Trust Fund Grant B.) RESOLUTION – Grant Amendment; Victims of Crime Act (VOCA)- Capital Area Response Effort (CARE) Grant 5. Other  UPDATE – Retirees Healthcare Savings– Chief Strategy Officer 6. Adjourn To mitigate the spread of COVID-19 and to provide essential protections to vulnerable Michiganders and this State’s health care system and other critical infrastructure, it is crucial that all Michiganders take steps to-limit in- person contact, particularly in the context of large groups. Therefore, the above meetings will be conducted via audio/video conference. The meetings are being held virtually in accordance with the Open Meetings Act, as amended in an effort to protect the health and safety of the public. Members of the public wishing to participate in the meeting may do so by logging into or calling into the meetings using the website or phone number above, and meeting ID provided. To provide input or ask questions on any item that is listed on the agenda, members of the public may contact the email address listed above under the meeting link. Persons with disabilities who need an accommodation to fully participate in these meetings should contact the City Council Office at 517-483-4177 (TTY 711) 24 hour notice may be needed for certain accommodations. An attempt will be made to grant all reasonable accommodation requests. DRAFT MINUTES Committee on Ways and Means Friday, February 19, 2021 @ 2:00 p.m. https://us02web.zoom.us/j/81382997422; ID 813 8299 7422 Dial In: (646) 876 9923 Held virtually in an effort to protect the health and safety of the public & to mitigate the spread of COVID 19 CALL TO ORDER The meeting was called to order at 2:00 p.m. Members Present via audio/video Council Member Carol Wood, Chair remotely from Lansing, Michigan Council Member , Vice Chairperson (vacant) Council Member Peter Spadafore, remotely from Lansing, Michigan OTHERS PRESENT Sherrie Boak, City Council Office Manager Mary Bowen, OCA Lisa Hagen, OCA Eric Brewer, Council Internal Auditor Joe McClure, LPD Elizabeth O’Leary, HR Kim Coleman, HRCS Linda Sanchez- Gazelle, HR Jake Brower, Budget Chief Green, LPD Captain Backus,LPD Katrina Urista, HRCS Toni Young, HRCS Brian Leflar, Baird Jarrod Smith Robert Widigan, Finance Director Public Comment No Public Comment at this time. Minutes MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE MINUTES FROM FEBRUARY 5, 2021. AS PRESENTED. ROLL CALL VOTE, MOTION CARRIED 2-0. DRAFT Discussion/Action: RESOLUTION – DONATION ACCEPTANCE; FRANCINE DYE LIVING TRUST Mr. McClure outlined the estate trust that was designed by Ms. Dye for the LPD canine unit and when she passed away she left $9675.79. The canine unit has identified the items in the resolution to use the funds for once approved. Those included agility items, materials to build a scent wall, professional grooming basin for the canines, and scent wall accessories. Council Member Wood asked Chief Green if he knew why LPD was listed, and Chief Green confirmed Ms. Dye was a strong supporter of the LPD canine during her lifetime. Council Member Wood asked if accepting the grant, gives them the authority for the administration transfer, if it is a 5 vote. Mr. Abood confirmed it is a 5 votes. Council Member Wood asked Mr. Abood to confirm what the vote count is for the acceptance and authorization by Monday night at Council. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE DONATION ACCEPTANCE FROM THE FRANCINE DYE LIVING TRUST. Chief Green stated the LPD could contact the family for more information and Mr. McClure stated he could provide the letter from the trust advisors to the Council. ROLL CALL VOTE, MOTION CARRIED 2-0. RESOLUTION – 2020 JUSTICE ASSISTANCE GRANT Captain Backus explained that this is a formula grant, allocated annually. The funds, in total $106,246 will go through Ingham County, and the City will roughly get $95,000. Those funds will be used to continue current efforts to place link networks throughout the City for the camera systems. The radio link network is supported by the IT department, because it supports other links in the City for what they are doing. This would allow for one platform with camera feeds used by officers and investigators. Council Member Wood asked why Council was getting it after it was awarded 10/9/2020. Captain Backus said funds are allocated to the City and then the City then has to state how they will use, however they will not be accepted until it is approved by Council. Council Member Spadafore explained that there is a formula, the City was awarded the funds, so they applied but have not agreed to accept them yet. Council Member Wood noted they applied 11/2020, and with all controversy it the City and LPD, why did they choose to spend the funds on this project instead of putting the funds into the communities. Captain Backus stated the funds were going to the technology that all City departments can utilize. Council Member Spadafore asked if the old network is cellular, and Captain confirmed fiber and cellular, which costs roughly $500 per month per camera. With this radio link it has upfront costs but no monthly cost, with radio links you can add components and also add public WIFI, and other departments can utilize without any other costs. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE 2020 JUSTICE ASSISTANCE GRANT. Mr. Brewer had no comments. Council Member Wood asked why the dates are 10/1/2019 to 9/30/2021 and Captain Backus confirmed that is how jag funds are awarded. ROLL CALL VOTE, MOTION CARRIED 2-0. DRAFT RESOLUTION – GRANT ACCEPTANCE; MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY (MSHDA) EMERGENCY RENTAL ASSISTANCE FOR THE DEPARTMENT OF HUMAN RELATIONS AND COMMUNITY SERVICES Ms. Coleman did introductions. Mr. Widigan noted it is $27 million for rental assistance, is administered through MSDHA then to the City, beginning now until September, 2021. This would be roughly $3 million per month. MSHDA is doing something similar for community mental health and there is an upfront percentage of 15%. Ms. Urista then added to the details that the City can draw down in advance of 15%, and the City will use the homeless agencies to manage and qualify people to be a part of the program. The program is open to Ingham County and the City is fiduciary, with all the City expenses to finance the grant, covered under the administrative budget line item. To manage it, there will be contracts with every agency. Ms. Coleman stated that only 65% of this can be expended by the end of September, however, per Ms. Urista, if they City spends 65% they will be given 3 more months to spend. The Committee was then told that currently this grant is held up in Michigan legislature on passage, and going through State Treasury. Council Member Spadafore asked if they were asking Council to approve the grant without the House Bill being passed. Mr. Brower stated that once it approved a the State there will be a short time frame, so they are asking Council to accept funds in advance in anticipation of accepting. Council Member Spadafore noted to the staff that he did not want a line of credit with the hopes the House Bill passes. He then asked about appropriation to utilities since the Bill allows for that but the resolution in front of the Committee is only for housing. Ms. Urista acknowledged the question and assured them that HRCS has other funds in limited amounts for utility assistance. Council Member Wood asked what percentage is for the administration, and was told they are allowing 10% of the grant and that will cover City expenses, including cost of the loans, interest and origination of the loan. Council Member Wood asked if this project will require new staffing, and Ms. Coleman confirmed it will be a 20 hour/week part time contracted staff. When the funds are gone, the contract will end. Council Member Wood asked if anyone has met with BWL to determine how these funds might help with the utilities. Ms. Urista confirmed they have met with BWL and Holy Cross Services to make sure people are not left without utilities. Council Member Wood asked what the percentage of the $27 million would be for Lansing, in relation to the others in the County. Ms. Urista noted in comparison to other grants where the City was fiduciary, the City gauges 70%. Council Member Wood asked if they have spoken to the courts on their list of eviction notes and offered this for assistance. Ms. Urista informed the Committee she has been working with legal services on advising and intervention. At this time they are not getting assistance from the Courts, but getting information. Council Member Wood then asked if they are working with the landlords so they housing is up to code before they are provided funds. Ms. Urista admitted that they confirm they meet minimum standard of housing quality by MSHDA’s definition, admitting with COVID there are barriers on actually entering the units. Council Member Wood asked them to work with code and building to make sure the rental licenses are current and meet the criteria. Ms. Urista answered that there is a stipulation on every household that is all is paid with this funding, but she was not aware if the taxes are part of that requirement. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE GRANT ACCEPTANCE, MSHDA. Mr. Brewer noted that if they expect 383 people per month through the process, it would take only a few months to spend the $27 million, and with the short term borrowing, he asked if it is was realistic to get that many people to sign up. The second question he asked was if the 10% admin cost and interest is charged to the City and the amount charged to City. Mr. Leflar informed the Committee that the maximum amount borrowed is $13.5 million, the gauge is DRAFT going to be different between advice by MSHDA and how quickly they will reimburse. What they have set up is a model with $7 million. Ms. Urista added that it will be a tall order to have 383 people per month, but they are confident HRCS will do the best they can, noting that the 10% is not just for the City but all other agencies. ROLL CALL VOTE, MOTION CARRIED 2-0. SOLE SOURCE- HUMAN RESOURCES; SEGAL WATERS CONSULTING; VENDOR FOR CLASSIFICATION SERVICES Ms. Sanchez-Gazelle noted Segal Waters Consulting began with the City in 2017 when they were asked to review of job classifications on all jobs and wages. Ms. O’Leary added that it was actually a study to review all job descriptions for the CBA’s and classification reviews. Ms. Sanchez-Gazelle continued by stating that from that time they moved with Segal Waters on a sole source for the Unions. In 2019 the City did a RFP, and Segal Waters was the only response. Currently Ms. O’Leary has been working with them on all request for reclassifications. Council Member Wood asked how long HR intended to use Segal Waters, and Ms. O’Leary confirmed there was no timeline. Mr. Brewer had not comments. MOTION BY COUNCIL MEMBER SPADAFORE TO PLACE ON FILE. ROLL CALL VOTE, MOTION CARRIED 2-0. OTHER Council Member Spadafore shared his screen, showing the public and the Committee the proposed budget that was created based on a meeting with the Vice President, Finance Director and Budget Director. This was finalized with Mr. Brewer. Council Member Spadafore then highlighted the changes which included restoring funding to the Cesar Chavez event, and the MLK event, along with temporary help in the Internal Auditor budget. The Committee discussed the changes, and determined to propose reducing the miscellaneous budget to $20,000. Mr. Brewer proposed lowering the telephone line item to $8,000. The Committee concurred to reduce the telephone line item and also eliminate the proposed $2,000 in the Internal Auditor temporary help line item. Council Member Wood asked about the IT formula that was discussed at the last budget season. Council Member Spadafore confirmed the Council line item was lowered from $83,000 to $71,000 which did adjust person and computer account. Council Member Wood asked OCA again what the number of votes are need for the appropriation of the grants, and Mr. Abood stated he was confident that the appropriation and the acceptance are both five (5). UPDATE – RETIREES HEALTHCARE SERVICES – CHIEF STRATEGY OFFICER Council Member Wood informed the public that Ms. Kehler, Chief Strategy Officer, was not able to attend this meeting and will be on the next agenda. Council Member Spadafore asked for the Chief Strategy Officer to speak on her what her long term strategies for future in the budget process would be, also at the future meeting. ADJOURN Adjourned at 3:08 p.m. Submitted by, Sherrie Boak, Council Office Manager Lansing City Council Approved by the Committee on________________ 012310302 456789ÿ 5ÿ 885ÿ8ÿ856ÿ 4565ÿ89:;<=>=?@ÿA>BCDÿEF<GH<?ÿIJKÿLMN55OÿPFQ:9>ÿ44R65R 65RSTR465RL56 UVWXYZV[\]^ÿ̀abÿdefeÿghÿijklgdbdÿmkjÿjbmbjbnobÿknpqÿendÿrs̀tuv`ÿrwxxwy`zÿkmÿenqÿ{gnd| 56789 88569 1!51! 8"986#$88%0&22$&''%(%()*$+)+$2'&'*, '-#*232ÿ$75 6ÿ./ÿ08556ÿ41ÿ%,(222ÿ!8$3 212 Sheet CAPITAL REGION COMMUNITY FOUNDATION Revisions Design Group LANSING PLAYGROUND 313 North Burdick Street, Kalamazoo, Michigan 49007 LANSING, MICHIGAN (269) 978‐5143 (voice) ‐ (866) 683‐5060 (fax) viridis@virdg.com 012310302 456789ÿ 5ÿ 885ÿ8ÿ856ÿ 012312456ÿ869642:;ÿ<42=ÿ<45; >?@ABC?DEFGÿIJKÿMNONÿPQÿRSTUPMKMÿVTSÿSKVKSKWXKÿTWYZÿNWMÿ[\I]^_Iÿ[`aa`bIcÿTVÿNWZÿdPWMe 56789 88569 1!51! 8"986#$38%282&'' ($)*+8,2'*,80(*( *8+(-#  8ÿ.8*7ÿ!8/ÿ!87 212 012310302 456789ÿ 5ÿ 885ÿ8ÿ856ÿ 0ÿ2344567ÿ89ÿ:;<=>4ÿ??@0A@0A@?B@A0C@00Cÿ;DÿEFGAÿH=<>7 IJKLMNJOPQRÿTUVÿXYZYÿ[\ÿ]^_`[XVXÿa_^ÿ^VaV^VbcVÿ_bdeÿYbXÿfgThijTÿfkllkmTnÿ_aÿYbeÿo[bXp 56789 88569 1!51! 8"986#0$3$%3&'()*++0$%*(%&2, +8&$'-#3ÿ 5ÿ. ÿ!8%ÿ**3232*&230330ÿ8ÿ)/ 212 LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: 3/1/21 GRANT NAME: Department of Natural Resources Passport Grant DEPARTMENT: Parks CONTACT PERSON (INCLUDE EMAIL AND PHONE): Brett Kaschinske APPLIICATION DATE April 1st AWARD DATE: Spring 2022 GRANT CYCLE: ___________ Check One: _ Annual _x__One-Time FUND AMOUNT: __200,000___________ (Breakdown below should total this amount) GOODS & SERVICES 200,000 PERSONNEL CONSTRUCTION $0.00 LAND $0.00 OTHER (Training) CITY MATCH (IF APPLICABLE): $50,000 GRANT PAYS FOR: Better access to the Rose Garden FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): Match will be with the money from June Knostman Frances Rose Garden Lansing, MI 48911 Grant Application Cost March 1, 2021 Opinion of Probable Cost: Prepared By: Landscape Architects & Planners, Inc. Grant Application Item of Work Qty Unit Unit Price Amount Demolition Existing Concrete 245 SF $ 6.00 $ 1,470.00 Existing Paved Circle 150 SF $ 2.00 $ 300.00 $ 1,770.00 Site Preparation SESC Measures 1 LSUM $ 1,000.00 $ 1,000.00 Topsoil Stripping and Stockpile 50 CY $ 10.00 $ 500.00 Grading 1 LSUM $ 13,560.00 $ 13,560.00 Staking and Layout 1 LSUM $ 1,500.00 $ 1,500.00 $ 16,560.00 Site Work Base Material 21AA 6" 50 CY $ 35.00 $ 1,750.00 4" Concrete Walk 2,617 SF $ 11.00 $ 28,787.00 Gretchen 6' Bench 3 EA $ 4,800.00 $ 14,400.00 $ 44,937.00 Landscaping and restoration Seeding 3550 SF $ 0.60 $ 2,130.00 $ 2,130.00 Restoration Pergola 1 LSUM $ 82,750.00 $ 82,750.00 Subtotal $ 148,147.00 Mobilization 10% 10% $ 14,814.70 Contingency 10% 10% $ 14,814.70 Engineering 15% 15% $ 22,222.05 TOTAL $ 199,998.45 BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING Authorizing Michigan Natural Resources Trust Fund (MNRTF) Grant Funding WHEREAS, the Parks and Recreation Department is applying for grant funding through Michigan Natural Resources Trust Fund (MNRTF); and WHEREAS, MNRTF will be accepting grant applications for the next grant cycle no later than April 1, 2021; and WHEREAS, MNRTF requires a resolution from the governing body of the applicant supporting the applications, acknowledging the required match and committing to the amount and source of match that are specified in the applications; and WHEREAS, the Parks Board at its February 10, 2021 unanimously approved the submission of the grants; and WHEREAS, the Parks and Recreation Director is recommending the City apply for grant funding for the following projects: Land acquisition of 67 acres from Lansing School District $1,000,000 Land acquisition of two parcels 20.15 acres and 7.91 acres for Corporate Research Park (McClaren) $900,000 Development Grant for ADA Playground Phase II at Riverfront Park $300,000 (boardwalk, river access, parking lot and other amenities) Development Grant for Fenner Nature Center Walking Path $300,000 Development Grant for Corporate Research Park (McClaren) $300,000 Recreation Passport Grant for the Frances Park Rose Garden $200,000 NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the submission of grant applications to the Michigan Natural Resources Trust Fund for the above projects; and BE IT FINALLY RESOLVED that the City of Lansing, Michigan, does hereby accept the terms of the Agreement as received from the Michigan Department of Natural Resources and that the City of Lansing Parks and Recreation Department does hereby specifically agree, but not by way of limitation, as follows: 1. To appropriate all funds necessary to complete the project during the project period and to provide funding with a minimum twenty-five percent (25%) to match the grant authorized by the DEPARTMENT. 2. To maintain satisfactory financial accounts, documents, and records to make them available to the DEPARTMENT for auditing at reasonable times in perpetuity. 3. To regulate the use of the property acquired and reserved under this Agreement to assure the use thereof by the public on equal and reasonable terms. 4. To comply with any and all terms of said Agreement included all terms not specifically set forth in the foregoing portions of this Resolution. LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: March 5, 2021 GRANT NAME: Victims Of Crime Act (VOCA) Victim Assistance Grant Amendment DEPARTMENT: Police CONTACT PERSON (INCLUDE EMAIL AND PHONE): Joe McClure (Joe.Mcclure@LansingMI.Gov (483-4808) APPLIICATION DATE: August 2020 AWARD DATE: 9/21/2021 GRANT CYCLE: _10/1/2020 – 9/30/2021__________ Check One: _ Annual __One-Time FUND AMOUNT: _$73,625____________ (Breakdown below should total this amount) GOODS & SERVICES $58,900 PERSONNEL $ CONSTRUCTION $0.00 LAND $0.00 OTHER (Match) $14,725 CITY MATCH (IF APPLICABLE): $14,725 (20% of grant amendment amount) The source of the match is in-kind volunteers GRANT PAYS FOR: A vehicle, relocation assistance, equipment and supplies FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): The purpose of the Victims of Crime Act (VOCA) grant is to expand and enhance local services available to victims of intimate partner violence. Allowable uses include salaries, wages, fringes, supplies, equipment, contractual, and other expenses. LPD’s Capital Area Response Effort (CARE) program plans to utilize a portion of these grant funds to purchase a vehicle in order for staff to transport domestic violence victims to the CARE office, to shelter, and to appointments at community partner agencies such as food banks and the MDHHS. Currently, staff are using their own vehicles and being reimbursed for mileage. A portion of the grant funds will also be used to assist victims of domestic violence in their efforts to relocate to safe housing by providing the cost of security deposit and/or first month’s rent. BUDGET SUMMARY: Orig. New New Category Budget Request Budget Grant Sub-Total: Salary & Wages 141,502 141,502 Fringes Benefits 11,321 11,321 Travel 5,679 5,679 Supplies & Material 1,925 3,200 5,125 Contractual 0 0 Equipment 0 40,700 40,700 Other Expense 4,470 15,000 19,470 Total Sub-Total 164,897 58,900 223,797 Match: Volunteers 38,294 13,679 53,019 Volunteer Fringe Benefits 2,930 1,046 2,930 Total Match 41,224 14,725 55,949 GRAND TOTAL 206,121 73,625 279,746 DETAILS OF NEW REQUEST (excluding match): Item Description and Purpose Budget Vehicle For transportation to court, shelter, CARE office, DHS, Food banks, etc 37,000 Relocation Assistance Removing financial barrier for clients to relocate to a safe location 10,000 Translation of Agency Plain language materials, translation of program forms into other languages 5,000 Materials Brochures Printing of program materials with services available 2,000 1 Desktop computer For client use to attend court via Zoom 1,200 Shelving Additional Storage for client resources 1,000 Books and Toys For client lobby 1,000 5 webcams For virtual meetings with clients 600 1 Desk For new desktop computer for client use 500 TV For direct services waiting in CARE lobby 400 Agency Zoom Subscription For virtual meetings with clients 200 TOTAL 58,900 RESOLUTION #2020-214 BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, for the past twenty-four years, the Capital Area Response Effort (CARE) Programs has served the City of Lansing in ending intimate partner violence in Ingham County; and WHEREAS, the CARE Program provides empathic listening to the victims; assesses a victim’s risk of further injury or homicide; provides education on power and control dynamics; assists with personal safety planning; helps to arrange safe shelter; provides advocacy with legal and civil court proceedings; assists with Victims’ Rights Compensation medical forms; provide free 911 phones; provides transportation to local community agencies; accesses other community resources available to victims; dispenses emergency personal need items; and WHEREAS, drawing as necessary on community referrals, the CARE program acts as a post-arrest response team responding to victims of intimate partner violence in Lansing, East Lansing, Lansing and Meridian Townships and Michigan State University; and WHEREAS, the CARE Program utilizes 3 full-time staff and approximately 30 volunteers (on-call 7-days a week from 0800 – 0100 hours) via Tri-county dispatch center; and WHEREAS, the CARE Program also responds to victims of non-arrest intimate partner violence via phone contracts and/or of dispatched by local hospitals; and WHEREAS, in partnership with Ending Violent Encounters (EVE, Inc.) and MSU Safe Place shelters, the CARE Program provides twenty hours volunteer training sessions, three times a year and 60 days probation period for CARE volunteers. Volunteer training is geared specifically to domestic violence laws, victim’s rights, community resources, empathic listening, crisis intervention and safety planning; and WHEREAS, via numerous agencies and organizations, the CARE Program also promotes better community awareness of intimate partner violence by providing community education and training; and WHEREAS, the CARE Program is funded for 10/01/2020 – 09/30/2021 by a renewable direct federal Victims of Crime Act (VOCA) Grant of $206,121, not to exceed $164,897 (using in-kind 20% local match of $41,224). NOW, THEREFORE, BE IT RESOLVED, the Lansing City council approves acceptance of the VOCA-CARE grant from the Michigan Crime Victims Service Commission in the amount of $206,121 total compensation, for the fiscal period beginning October 1, 2020 and ending September 30, 2021. BE IT FINALLY RESOLVED, that the Administration is authorized to create appropriate accounts and to make the necessary operating transfers for the expenditure and control of the balance of the awarded grant funds BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, the Lansing City Council approved Resolution #2020-214 which allowed the Capital Area Response Effort (CARE) program to accept a Victims of Crime Act (VOCA) grant from the Michigan Department of Health and Human Services (MDHHS) in the amount of $206,121 total compensation, for the fiscal period beginning October 1, 2020 and ending September 30, 2021; and WHEREAS, the CARE program subsequently applied for and was awarded an increase of $58,900 plus 20% local match for a total increase of $73,625; and WHEREAS, The 20% local match, a non-cash match, will be satisfied by in-kind volunteers; and WHEREAS, the CARE program plans to utilize a portion of the additional funds to purchase a vehicle in order for staff to transport victims to the CARE office, to shelter, and to appointments at community partner agencies such as food banks and the MDHHS; and WHEREAS, the CARE program also plans to utilize part of the additional funds to assist victims of domestic violence in their efforts to relocate to safe housing by providing the cost of security deposit and/or first month’s rent. NOW, THEREFORE, BE IT RESOLVED, the Lansing City Council approves acceptance of the VOCA-CARE additional $58,900 grant award amount, $73,625 total compensation, from the MDHHS for the fiscal period beginning October 1, 2020 and ending September 30, 2021. BE IT FINALLY RESOLVED, that the Administration is authorized to create appropriate accounts and to make the necessary operating transfers for the expenditure and control of the balance of the awarded grant funds INTENTIONALLY BLANK